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HomeMy WebLinkAboutMinutes PCC ROCEEDINGS OF THE OMMON OUNCIL CO,W ITY OF SHKOSH ISCONSIN M26,2015 AY REGULAR MEETING held Tuesday, May 26, 2015, at 6:00 p.min the Council Chambers, . City Hall. Mayor Cummings presided. PRESENT: Council Members Caroline Panske, Benjamin Stepanek, Kyle Clark, Deb Allison-Aasby, Steven Herman and Mayor Cummings EXCUSED: Tom Pech, Jr. ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney and Steve Gohde, Interim Director of Public Works Council Member Caroline Panske read the Invocation. The Pledge of Allegiance was led by Malley Lloyd and Madison Jackson from Lakeside Elementary School. P ROCLAMATION A proclamation was presented by Mayor Cummings proclaiming the month of May, 2015 as Historic Preservation Month in the City of Oshkosh. 2015 ACANTHUS HISTORIC PRESERVATION AWARDS On behalf of the Landmarks Commission, Shirley Maddox and Paul Arnold presented the 2015 Acanthus Awards. William Scott and Laura Scott received an Acanthus Award for the exterior maintenance to the historic residence located at 2223 Doty Street. Grady Bullington and Kimberly Bullington received an Acanthus Award for restoration of the historic residence at 1039 Algoma Boulevard. Michael Noone and Lois Noone received an Acanthus Award for th the adaptive reuse of a historic railroad station at 516 W. 18 Avenue. Jeremy West received an Acanthus Award for the front façade remodeling at the Varsity Club, 570 N. Main Street. CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements to Council. CA ONSENT GENDA Approval of Bills presented by the Finance Director 1 PCC–M26,2015 ROCEEDINGS OF THE OMMON OUNCIL AY Approval of Cash Reports for January, February, March and April, 2015. Receipt and Filing of Common Council Minutes from May 12, 2015. Receipt of Claim filed with the City’s Insurance Company: Devon Jones for alleged damages to faucet from Water Crew. Resolution 15-243 Rescind Personal Property Taxes: Little Bear Family Child Care (1612 Western Street) Resolution 15-244 Approve Granting Utility Easement to Wisconsin Public Service; Adjacent to 2200 Badger Avenue East of Universal Street (Plan Commission Recommends Approval) Resolution 15-245 Accept Dedication of Street Right of Way for Elk Ridge Drive from West Waukau Avenue to Ruffed Grouse Way (Plan Commission Recommends Approval) Resolution 15-246 Approval of Initial Resolution for Special Assessments – Contract No. 15-07 Utility Repairs and Installation / Sanitary Sewer and Water Relays / Various Locations Resolution 15-247 Award Bid for Public Works Contract No. 15-20 to Wood Sewer and Excavating, Inc for Storm Sewer Laterals / Various Locations ($201,645.60) th Resolution 15-248 Award Bid for 24 Avenue Boat Launch Restroom Renovation for Parks Department to Capelle Bros. and Diedrich, Inc. ($82,440.00) Council Member Herman noted the project was over budget and asked how the overage would be funded. th Ray Maurer, Director of Parks, stated the 24 Avenue Boat Launch restroom was assessed for HVAC and roof repairs in the 2011 CIP. He stated the HVAC and roof would be paid for by funds from the aforementioned budget and the remaining renovations would be funded by the 2015 CIP budget. Resolution 15-249 Award Bid for Digester Painting for Wastewater Treatment Plant to Mill Coatings, Inc. and Digester Cleaning to Synagro Central LLC (Total aggregate amount of $88,360.00) Resolution 15-250 Approve Change Order No. 3 for Public Works Contract No. 13-08 with Miron Construction Co. Inc. for the Public Works Field Operations Facility (+$98,012.36) 2 PCC–M26,2015 ROCEEDINGS OF THE OMMON OUNCIL AY Resolution 15-251 Approve Change Order No. 2 for Public Works Contract No. 13-24 with August Winter & Sons, Inc. for the Wastewater Treatment Plant Control System, Influent Pumping and Aeration Blowers Upgrade (+$90,275.00) Resolution 15-252 Approve Engineering Services Agreement with AECOM Technical Services, Inc. for Design of Libbey/Nicolet Watersheds North Main Street Area Storm Water Detention Basin ($189,600.00) Resolution 15-253 Approve Lease Agreement for Turf Utility Vehicle for Lakeshore Municipal Golf Course to John Deere Financial (calendar year 2015 lease of $9,866.64 with total 60 month lease of $49,333.20) Council Member Herman stated he felt leasing the turf utility vehicle before purchasing it was a good way to stretch budget dollars. Resolution 15-254 Approval of Special Event - Aurora Healthcare Foundation to utilize Menominee Park and city streets for their Lombardi Walk to Tackle Cancer / June 6, 2015 Resolution 15-255 Approval of Special Event - Anytime Fitness to utilize Oshkosh West High School Track and surrounding sidewalks for their Relay for Life 5K Run-Walk / June 12, 2015 Resolution 15-256 Approval of Special Event - Bear Crossing Foods, LLC to utilize Sunnyview Exposition Center for their Greater Wisconsin Outdoor and Sportsman Festival / June 12, 13 & 14, 2015 Resolution 15-257 Approval of Special Event - Oshkosh Senior’s Center to hold their Oshkosh Senior’s Center Night on the River / June 18, 2015 Resolution 15-258 Approval of Special Event - St. Jude the Apostle Parish to utilize their Church grounds for their St. Jude the Apostle Parish Picnic / June 19, 20 & 21, 2015 Resolution 15-259 Approval of Special Event - Players Pizza and Peace Lutheran Church utilize South Park Pavilion for their Park Dance / July 10, 2015 Resolution 15-260 Approval of Special Event - Verve, A Credit Union to utilize South Park for their Flix in the Stix / August 7, 2015 Resolution 15-261 Approval of Special Event - Badger State Outboard to utilize Menominee Park for their Badger State Outboard Races / September 5 & 6, 2015 3 PCC–M26,2015 ROCEEDINGS OF THE OMMON OUNCIL AY Resolution 15-262 Approval of Special Event - Downtown Oshkosh BID Marketing Consortium to utilize Opera House Square, Market Street and Surrounding Sidewalks for their Downtown Oshkosh Chalk Walk / September 12, 2015 Resolution 15-263 Approval of Special Event - UWO & YMCA to utilize Leach Amphitheater and Riverside Park for their Dragonboat Race & Festival / September 19, 2015 Resolution 15-264 Approval of Block Party Request / Villa Park Drive between Deerfield Drive and Maricopa Drive / June 12, 2015 Resolution 15-265 Approval of Block Party Request / Bent Avenue between Sheridan Street and Algoma Boulevard / August 4, 2015 Resolution 15-266 Approve Appointments for Council to the Following Boards and Commissions: Transit Advisory Board, Parking Utility Commission, Housing Authority, Plan Commission, Grand Opera House Advisory Board, Landmarks Commission, Traffic Review Advisory Board, Parks Advisory Board, Committee on Aging, Redevelopment Authority, Storm Water Utility, Sustainability Advisory Board, Long Range Finance Committee, Bicycle and Pedestrian Advisory Committee, Convention and Visitors Bureau Board, and Grand Opera House Foundation Board Council Member Clark requested this resolution be pulled from the Consent Agenda for a separate consideration. Resolution 15-267 Disallowance of Claim by Brett Wilkens Resolution 15-268 Disallowance of Claim by Greg Pollesch Resolution 15-269 Approval of Special Class “B” Licenses, Operator Licenses and Taxi-Cab Driver Licenses MOTION: ADOPT CONSENT AGENDA EXCLUDING RESOLUTION 15-266 (Clark; second, Panske) CARRIED: Ayes (6) Panske, Stepanek, Clark, Allison-Aasby, Herman, Mayor Cummings 4 PCC–M26,2015 ROCEEDINGS OF THE OMMON OUNCIL AY Resolution 15-266 Approve Appointments for Council to the Following Boards and Commissions: Transit Advisory Board, Parking Utility Commission, Housing Authority, Plan Commission, Grand Opera House Advisory Board, Landmarks Commission, Traffic Review Advisory Board, Parks Advisory Board, Committee on Aging, Redevelopment Authority, Storm Water Utility, Sustainability Advisory Board, Long Range Finance Committee, Bicycle and Pedestrian Advisory Committee, Convention and Visitors Bureau Board, and Grand Opera House Foundation Board MOTION: ADOPT (Clark; second, Herman) MOTION: AMEND TO DELETE STORM WATER UTILITY COUNCIL APPOINTMENT (Clark; second, Allison-Aasby) CARRIED: Ayes (6) Panske, Stepanek, Clark, Allison-Aasby, Herman, Mayor Cummings VOTE ON RESOLUTION AS AMENDED CARRIED: Ayes (6) Panske, Stepanek, Clark, Allison-Aasby, Herman, Mayor Cummings Council Member Clark stated he was a member of the Storm Water Utility Committee as a citizen and requested that the Storm Water Utility Committee be stricken from the resolution. ATO&R CTION AKEN ON RDINANCES ESOLUTIONS Ordinance 15-270 Approval of Changes in the Ceape and Otter East Parking Lots FIRST READING; LAID OVER UNDER THE RULES Ordinance 15-271 Create Bicycle Lanes (Lane Reduction/”Road Diet”) on Murdock Avenue from Wisconsin Street to Sheridan Street FIRST READING; LAID OVER UNDER THE RULES Mayor Cummings asked for an explanation on the ordinance. Jim Collins, Director of Transportation, explained that a road diet was a road reconfiguration. He stated the lane reduction on Murdock Avenue was not due to creating bike lanes; it was for traffic safety. He stated the two intersections with the highest amount of crashes were the intersections of Murdock Avenue and Elmwood Avenue; and Murdock Avenue and Wisconsin Street. He stated reconfiguring Murdock Avenue from a four lane road to a three lane road with a designated left turn lane would reduce traffic accidents significantly. He stated due to the concrete already being there, two five feet wide bike lanes would be added to each side. 5 PCC–M26,2015 ROCEEDINGS OF THE OMMON OUNCIL AY Council Member Allison-Aasby stated she was concerned about ambulances, fire trucks, and large tractor trailers being able to maneuver on Murdock Avenue under the proposed reconfiguration. Mr. Collins stated the intersections of Murdock Avenue, Vinland Road and Elmwood Avenue did not have enough traffic to warrant the placement traffic signal lights. Council Member Allison-Aasby felt students in the area had a difficult time crossing Murdock Avenue. Mr. Collins stated under the road reconfiguration, people crossing Murdock Avenue would have an easier time due to less vehicular traffic. He also stated the City could research placing a pedestrian cross walk in the vicinity of the three intersections. Council Member Herman asked what would happen with the intersections of Elmwood Avenue and Murdock Avenue; and Wisconsin Street and Murdock Avenue if the Council voted not to approve the road diet. Mr. Collins stated if the Council voted not to approve the road diet there alternative solutions that could solve some but not all of the traffic issues on Murdock Avenue. He stated the alternatives involved putting up traffic signal lights which was very costly. Council Member Herman was concerned that the road diet on Murdock Avenue would confuse citizens as it would change from one stretch of the road to the other. Mr. Collins stated the paved lanes would be clearly marked and signed properly to inform citizens where they should be. Council Member Herman asked if the fire chief had voiced any concerns regarding the proposed road diet. Mr. Collins stated the fire chief had not expressed any concerns regarding the proposed road diet. Council Member Allison-Aasby was concerned about the Jacobson Auto Dealership on Murdock Avenue being able to receive auto deliveries with the proposed road diet. Mr. Collins stated the owner of Jacobson Auto Sales located on Murdock Avenue came to a public meeting regarding the road diet and did not express any concerns regarding auto delivery. He stated the owner requested that they be notified when the lane painting would occur so they could move their vehicles to avoid having paint sprayed on them. Council Member Herman asked if Mr. Collins had received any concerns from the assisted living facility on the corner of Vinland and Murdock Avenue regarding the proposed road diet. 6 PCC–M26,2015 ROCEEDINGS OF THE OMMON OUNCIL AY Mr. Collins stated he had not received any concerns from the assisted living facility on the corner of Vinland and Murdock Avenue regarding the proposed road diet. Council Member Stepanek asked what the traffic flow would be like on Murdock Avenue shrinking from two lanes to one lane. Mr. Collins stated the thirty year traffic study showed that traffic flow on Murdock Avenue would not change after the proposed road diet took place and that it was a more efficient use of space. He stated that traffic flow might increase for a short time during peak hours, for example when schools let out. Michael Fiedler, 1805 Sheridan Street, stated he supported the road diet as he felt it would help slow traffic down on Murdock Avenue. Benjamin Krumenauer, 650 Grove Street, stated he supported the ordinance as he felt the lane reconfiguration would greatly increase traffic safety. Mayor Cummings stated the ordinance would be voted on at the June 9, 2015 Common Council Meeting. Ordinance 15-272 Adopt Ordinance to Prohibit Fishing from City Boat Launch Docks (Advisory Park Board Recommends Approval) MOTION: SUSPEND THE RULES FOR CONSIDERATION (Herman; second, Clark) CARRIED: Ayes (6) Panske, Stepanek, Clark, Allison-Aasby, Herman, Mayor Cummings MOTION: ADOPT (Clark; second, Stepanek) CARRIED: Ayes (6) Panske, Stepanek, Clark, Allison-Aasby, Herman, Mayor Cummings Council Member Herman requested that the Council suspend the rules for consideration and vote on the ordinance at the first reading. He stated the boating and fishing seasons were under way and due to a few incidences that already happened it made sense to vote on the ordinance at the first reading. Council Member Clark concurred that with the boating and fishing seasons under way it made sense to vote on the ordinance at the first reading. Ordinance 15-273 Approve Request to Attach to the City from the Town of Black Wolf / Purtell Voluntary Attachment / Southeast Corner of West Ripple Avenue and Oregon Street FIRST READING; LAID OVER UNDER THE RULES 7 PCC–M26,2015 ROCEEDINGS OF THE OMMON OUNCIL AY Ordinance 15-274 Approve Request to Attach to the City from the Town of Algoma / th Cypress Homes Voluntary Attachment / South 3400 Block of West 20 Avenue FIRST READING; LAID OVER UNDER THE RULES Resolution 15-275 Approve Annual City Licenses (Renewals) MOTION: ADOPT (Herman; second, Clark) CARRIED: Ayes (6) Panske, Stepanek, Clark, Allison-Aasby, Herman, Mayor Cummings Resolution 15-276 Approve Professional Service Agreement with Greater Oshkosh Economic Development Corporation to Complete Aviation Cluster Study ($150,000.00) MOTION: ADOPT (Clark; second, Allison-Aasby) CARRIED: Ayes (6) Panske, Stepanek, Clark, Allison-Aasby, Herman, Mayor Cummings Allen Davis, Director of Community Development, explained since the initial aviation cluster study was completed for the aviation business park, additional airports were added creating the need for a regional aviation cluster study. Council Member Herman asked what information was expected from the aviation cluster study. Mr. Davis stated the goal of the aviation cluster study was to identify what businesses would fill the aviation business park at Wittman Regional Airport and the other airports added to the study. He stated the study would research two aviation niches that seemed to fit best in northeastern Wisconsin: maintenance, repair and overhaul; and additive manufacturing. He stated a business plan as well as an economic development plan for the niches would be completed by the end of 2015. Jeremy Monnett, 2150 Hickory Court, stated he was an enthusiastic endorser of the aviation business park. He stated he was a tenant of the airport and served as an executive member of GOEDC. Resolution 15-277 Approve Amendment to Professional Service Agreement with Elizabeth Hartman to Develop a Business and Implementation Plan and Memorandum of Understanding Between Airports and Strategic Partners for the Aviation Cluster Study ($64,770.00) MOTION: ADOPT (Clark; second, Allison-Aasby) CARRIED: Ayes (6) Panske, Stepanek, Clark, Allison-Aasby, Herman, Mayor Cummings 8 PCC–M26,2015 ROCEEDINGS OF THE OMMON OUNCIL AY Council Member Herman asked who had what responsibilities relative to the Aviation Cluster Study. Allen Davis, Director of Community Development, stated GOEDC had staff available for organization and to help with the existing marketing of the airports. He stated for implementation of the long term goals of the Aviation Cluster Study, Elizabeth Hartman would be responsible for writing the agreements for businesses and other clients associated with the aviation business park. Elizabeth Hartman, 432 Hazel Street, stated she was the former CEO of Chamco, which relinquished its economic development responsibilities in favor of GOEDC. She stated she was a member of the board of directors for GOEDC and was very involved in the founding and organization of GOEDC. She explained the Chamco Aviation and Development Committee which previously had charge of the aviation business park project had transitioned to the GOEDC Aviation Development Committee and that she was the bridge between the two. Jason White, CEO of GOEDC, thanked the Council for their belief and support of GOEDC. He stated the aviation park was a great opportunity for the City of Oshkosh and all parties involved. Resolution 15-278 Approve Use of Spheroid Style Water Tower for the Replacement of the existing Marion Road Water Tower MOTION: ADOPT (Clark; second, Panske) CARRIED: Ayes (6) Panske, Stepanek, Clark, Allison-Aasby, Herman, Mayor Cummings Steve Brand, Public Works Utility Manager, stated the City received approval to use the site for the new Marion Road Water Tower. He explained before the City could proceed in the construction of the new water tower, the type of the water tower had to be determined. He stated per public discussions, a spheroid style of water tower was the favorite as it had the smallest size diameter pedestal. He stated the design on the tower would come at a later date. Council Member Clark asked if the spheroid style of water tower would effectively conceal the cell phone equipment that may end up on such a tower. He was concerned about the sight lines being that the water tower would be constructed in a central portion of the City. Mr. Brand stated the spheroid style of water tower could conceal cellular antennas by placing a band around the equipment painted the same color as the water tower. Council Member Herman asked if the spheroid water tower would be easier to maintain than a composite water tower. Mr. Brand stated the overall maintenance cost of the spheroid water tower and the composite water tower would be similar over the life of the tower. 9 PCC–M26,2015 ROCEEDINGS OF THE OMMON OUNCIL AY Council Member Herman asked how cellular antennas and other equipment got approved to be placed on water towers. Mr. Brand stated that he forwarded all requests to place equipment on City water towers to the City Attorney who drafted agreements for Council approval. He stated any design for the water tower would have to go through the Plan Commission who would make a recommendation to the Council. Mayor Cummings stated the Landmarks Commission could also get involved with the design of the water tower. Mr. Rohloff stated there were efforts at the state and national levels to limit the ability of local government to regulate what can be placed on or around a water tower. Mayor Cummings clarified that the Council was voting on the structural style of the water tower, not the design on the water tower. CD,DCMFAI OUNCIL ISCUSSION IRECTION TO ITY ANAGER AND UTURE GENDA TEMS A workshop/discussion with local State legislators regarding the State budget and other th issues of local concern was scheduled for June 8at 7:30 a.m. th A workshop to review the health insurance program would be held on June 9 at 4:45 pm. A workshop with the Sustainability Advisory Board on current projects would be held at a later date. Council Member Allison-Aasby requested a discussion on developing a policy to take positions on legislative issues to be placed on the agenda for the next Council Meeting. Council Member Herman felt that the Council should discuss some topics or issues prior to them becoming resolutions. Mayor Cummings requested a discussion to set a policy on boards and commissions regarding attendance. Mayor Cummings requested a discussion to determine the correct usage of the City logo. Council Member Herman asked if the current City logo was trademarked. Lynn Lorenson, City Attorney, stated the current City logo was trademarked, however there were several versions being used that were not trademarked. Council Member Panske reminded the public that the summer reading program for children had started at the Oshkosh Public Library. 10 PCC–M26,2015 ROCEEDINGS OF THE OMMON OUNCIL AY CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements to Council. CMAS OUNCIL EMBER NNOUNCEMENTS AND TATEMENTS Mayor Cummings announced the Oshkosh Community Mayor’s Breakfast would be held on th Saturday, August 15 from 7:00 a.m. to 11:00 a.m. at the Leach Amphitheater. MA&S ANAGER NNOUNCEMENT TATEMENTS Mr. Rohloff provided the Council with a report of vendors who received over $300,000.00 in 2013 and 2014. He reported that an agreement for engineering services for sanitary sewer system flow monitoring services was made with ADS Environmental Services. He stated the th Public Works Field Operations Facility Grand Opening would be held on Saturday, May 30 from 9:00 a.m. to 12:00 p.m. with the dedication being at 10:00 a.m. Council Member Panske asked if the Public Works Field Operations Facility Grand Opening was a child friendly event. Mr. Rohlof stated the Public Works Field Operations Facility Grand Opening absolutely was a child friendly event. MOTION: TO CONVENE INTO CLOSED SESSION PURSUANT TO SECTION 19.85(1)(G) TO CONFER WITH LEGAL COUNSEL WHO WILL GIVE LEGAL ADVICE CONCERNING STRATEGY TO BE ADOPTED WITH RESPECT TO LITIGATION IN WHICH THE CITY IS INVOLVED PERTAINING TO THE WASTEWATER TREATMENT FACILITY WPDES PERMIT EFFECTIVE JULY 1, 2013: AND, TO DISCUSS BARGAINING OPTIONS, STRATEGY AND PARAMETERS RELATED TO THE NEGOTIATION OF AN AGREEMENT WITH THE GRAND OPERA HOUSE FOUNDATION FOR LEASE AND OPERATION AND/OR ACQUISITION OF THE GRAND OPERA HOUSE PROPERTY LOCATED AT 100 HIGH AVENUE PURSUANT TO SECTION 19.85(1)(E) OF THE WISCONSIN STATE STATUTES WHERE COMPETITIVE BARGAINING REASONS REQUIRE A CLOSED SESSION (Clark; second, Allison-Aasby) CARRIED: Ayes (6) Panske, Stepanek, Clark, Allison-Aasby, Herman, Mayor Cummings MOTION: ADJOURN (Clark; second, Allison-Aasby) CARRIED: VOICE VOTE The meeting adjourned at 7:36 p.m. PAMELA R. UBRIG CITY CLERK 11