HomeMy WebLinkAboutAECOM / Libbey-Nicolet N Main St AECOM 608.836.9800 tel
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May 18, 2015 OSHKOSH, WiS�.��NSIN
Mr. James Rabe
Civil Engineering Supervisor
City of Oshkosh
215 Church Ave.
PO Box 1130
Oshkosh, WI 54903-1130
Subject: Proposal for Libbey—Nicolet North Main Street Area Detention Basin/Storm
Sewer Design Services in Oshkosh,Wisconsin
AECOM Proposal No. OPP-3069
Dear Mr. Rabe,
AECOM Technical Services, Inc. (AECOM) is pleased to present this proposal for professional civil
engineering services involved with the surveying, permitting, and construction plans and
specifications for the Libbey—Nicolet North Main Street Area detention basin and storm sewer
project in Oshkosh, Wisconsin. As discussed during a meeting between AECOM and City of
Oshkosh personnel on April 23, 2015, the scope of work presented below represents the required
tasks to complete the project.
Project Understanding
The scope of work that follows has been developed based on our understanding of the project
site and is based on several discussions with City staff. The proposed scope of work includes:
A. Design survey of the project area that includes topographic survey, identification of features
within the open parcels, utilities, buildings, street rights-of-way;
B. Wetland Delineation, reporting, and coordination with Wisconsin Department of Natural
Resources and United States Army Corps of Engineers (if required);
C. Geotechnical investigation, analysis, and reporting for the construction of wet detention
basin, cast in place manholes, and storm sewer installation;
D. Conversation of XP-SWMM hydrologic and hydraulic model from 1 D to 2D, incorporate
design into proposed conditions model, and document flooding results by tabular and
graphic results;
E. Prepare construction documents for the Libbey-Nicolet North Main Street Area detention
basin and associated storm sewer piping. The documents include construction plans,
AutoDesk Civil 3D electronic files, special conditions, cost estimate, City proposal master
spreadsheet, and bidding assistance; and
F. Preparation and coordination with federal, state, and local agencies to obtain the necessary
permits for the construction of the project.
This document includes proprietary data that shall not be duplicated,used or disclosed outside City of Oshkosh for any purpose other
than to evaluate this document.This restriction does not limit City of Oshkosh's right to use information contained in this document if it
is obtained from another source without restriction.
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Scoqe of Services
Task 1 and 2—Collect Survey Design Information
1. Collect Survey information to aid in the construction of the storm sewer upgrades.
A. Utilize NGVD 29 or NAVD 88 vertical datum and Winnebago County Coordinates
horizontal datum.
B. Street Surveys:
i. N. Main Street(100-ft south of Libbey Avenue to 100-ft North of Packer Avenue).
a. Include 100-feet west and east along W. Packer Avenue and
b. Include Libbey Avenue from Main Street to east line of Jefferson Street.
ii. Geneva Street(Bacon Avenue to northern end of street)
a. Include intersection of Bacon Avenue and Geneva Street
b. Include north end of Geneva Street to design potential turn around.
iii. Jackson Street(South line of Bacon Avenue to 200-ft south of Packer Avenue)
iv. Comet Street(200-ft south of northern end of street, to northern end of street)
a. Include north end of Comet Street to design potential turn around.
C. Information to be collected for street survey:
i. Contact Digger's Hotline to have all utilities in project areas outlined above located.
ii. Underground and overhead utilities.
iii. Storm sewer manholes and catch basins(rim and invert elevations).
iv. Note catch basin lead and storm sewer main sizes.
v. Measure catch basin size and note grate type.
vi. Sanitary sewer manholes(rim and invert elevations).
a. At limits of survey, team will survey up gradient or down gradient to determine
direction and grade of sewer to estimate potential conflicts.
b. Note any deficiencies or damage to the manholes.
c. Note offset direction of manhole.
d. Provide digital photography of interior of manholes. Photos to include not only
the interior of the manhole, but also note condition of adjusting rings.
vii. Water Main valves(measure down to top nut).
a. At limits of survey team will survey up gradient or down gradient to determine
direction and grade of water main to estimate potential conflicts.
viii. Cross Section survey as listed below and at other points as needed for
modeling accuracy:
a. Cross sections at 50' intervals.
b. High points and low points in street.
c. Back of walk.
d. Front of walk.
e. Top of curb.
f. Flow line of gutter.
g. Centerline.
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
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h. All features within terrace and a minimum of 10 feet behind the back of
walk(trees, mailboxes, utility pedestals, etc).
i. All Utilities identified by Digger's Hotline locates.
j. Include all manhole, catch basins, valves, etc(rim and invert elevations).
k. Concrete pavementjoints.
I. Driveway aprons and material
2. Collect Survey information necessary for the production of construction drawings within
detention basin Site (Site includes: 30' storm sewer easement befinreen Jackson Street and
Basin Site,60'width of land that defines the connection between the Libbey/North Main Inlet
Channel and Basin Site, and the Inlet Channel Location and Basin Sites).
A. Utilize the same vertical and horizontal datum as Item 1.
B. Contact Digger's Hotline to have all utilities in project areas outlined below located.
C. Collect Survey information necessary for the production of construction drawings within the
areas identified.
D. Full topographic survey of the Connection area.
i. All features present on site.
a. Includes any encroachments (buildings, pavements, etc.) on the property
ii. Grid of sufficient density to generate surface model and contours.
iii. Location and elevation of nearby structures (buildings, pavement, etc.)
a. Elevation of lowest opening into each building.
b. First floor elevation of each structure.
iv. Location of nearby natural features (trees, shrubs, etc.)
v. Corner of each lot.
vi. High points and low points along property lines.
vii. All Utilities identified by Digger's Hotline locates.
a. Include all manholes, catch basins, yard drains,valves, etc(rim and invert
elevations).
Task 3—Wetland Delineation and Reporting
3. Perform wetland delineation and reporting.
A. Wetland Investigation
A background data search will be reviewed to establish previous and current conditions
that exist on the subject property. The documents used to characterize the subject
property may include:
i. U.S. Geological Survey(USGS) 7.5-Minute Topographic Quadrangie Maps.
ii. Aerial Photographs(multiple years if available).
iii. Wisconsin Wetland Inventory(WWI) Maps,
a. http�//dnrmaqs wi qov/SWiewer.html�Viewer=SWDV&runWorkflow=Wetland
iv. County Soil Survey&County Hydric Soils List for Winnebago County, Wisconsin
(USDA/NRCS), (http://websoilsurvey.nres.usda.qov/app/)
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
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v. Antecedent precipitation data' (rainfall data 3 months prior to site visit)
Pertinent background data will be summarized in the wetland delineation report.
B. Wetland Delineation
i. The wetland delineation will be conducted by an AECOM wetland scientist to assess
the three mandatory wetland criteria as outlined in the U.S. Army Corps of Engineers
(USACE) Wetland Delineation Manual(Environmental Laboratory, 1987) and the
Regional Supplement to the Corps of Engineers Wetland Delineation Manual:
Northcentral and Northeast Region (Version 2.0, January 2012). The three wetland
criteria are vegetation, soils, and hydrology.
ii. A vegetation survey will be conducted to determine the dominant plant species for
each vegetation stratum. The hydrophytic vegetation will be assessed through on-
site identification of plants in the various distinct plant communities. A list of the
dominant species present in each community will be determined and the USACE
2014 National Wetland Plant List, Version 3.22 will be used to determine the wetland
indicator status of each dominant plant species.
iii. Hydric soils will be assessed by coring the soil profile with a hand-operated sampling
tube and lead-filled rubber mallet. Soil development will be described using the U.S.
Department of Agriculture(USDA) Soil Classification System. Soils will be described
by soil color(Munsell�Soil Color Chart), soil texture, organic content, consistency,
moisture content, and speciai soil characteristics, such as mottling and gleyed
conditions. The standard reference, Field Indicators of Hydric Soils in the United
States, Version 7.0(USDA/NRCS 2010), will be used to determine if the soils are
considered hydric. Additional soil cores may have to be examined in the areas
identified by the offsite wetland identification as these may still be in agricultural
production (row cropped). Wetland boundaries in these areas may be based on soil
characteristics and hydrology characteristics.
iv. The hydrology will be visually assessed to determine if there is evidence that the site
is subject to flooding or ponding, evidence that the soil is saturated currently or was
saturated recently, presence of landscape and vegetation characteristics that
indicate contemporary rather than historical wet conditions, or presence of standing
surface water or groundwater. Field observations and conclusions must consider
antecedent precipitation conditions. A summary of antecedent precipitation
conditions(three months prior to site visit)will be evaluated. This information will be
compared with background data to estimate the long-term and seasonal hydrology.
v. Information gathered in the field will be recorded on USACE's Data Forms. In
addition, each wetland area will be classified in accordance with the Wisconsin
Wetland Inventory Map wetland classification system. Representative photographs
will be taken of each wetland delineated.
vi. Identified waterways within the project area will be characterized by recording width,
substrate, bank height, and water depth of the waterway at the time of the
investigation.
� Sprecher,Steven W.,Warne,Andrew G.,April 2000. Accessing and Using Meteorological Data to Evaluate Wetland
Hydrology, 96 p.(ERDC/EL;TR-WRAP-00-1)
z Lichvar,R.W.,M.Butterwick, N.C.Melvin,and W.N.Kirchner.2014.The National Wetland Plant List:2014 Update of
Wetland Ratings.Phytoneuron 2014-41: 1-42(http://wetland plants.usace.army.mil)
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
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vii. Wetland boundaries and waterways will be surveyed using a handheld Global
Positioning System (GPS) unit which is listed as having sub-meter accuracy. As
requested, field GPS data will be collected in Winnebago County Coordinates.
Location information will be downloaded into a GIS map project, which will be used
to create figures for the wetland delineation report.
C. Regulatory Agency Coordination
i. Prior to submitting any wetiand permit package, it may be necessary to have a site
visit with the regulatory agencies to confirm the delineated wetland boundaries and
allow the agencies to see the existing site conditions. AECOM will coordinate with
the WDNR and USACE staff for the site visit.
ii. AECOM will request a jurisdictional determination from the USACE on whether or not
the wetland is considered an isolated wetland. If it is deemed an isolated wetland,
only permits from the WDNR are required for wetland impacts. If it is deemed a non-
isolated wetland, then permits from both the USACE and WDNR are required for
wetland impacts.
iii. If necessary (based on wetfand impacts), a pre-application meeting is required for
individual permits submittals. A pre-application meeting checklist is provided by
WDNR and will be utilized prior to submittal of information to the WDNR and USACE.
Items to be discussed during this meeting and suggestions on materials/data to be
available for the meeting are included in the checklist. The required information will
be submitted to the regulatory agencies prior to the pre-application meeting. If it can
be arranged, the USACE will be invited to attend the pre-application meeting.
iv. Wetland mitigation is required with all individual permits. Types of compensatory
wetland mitigation include Wetland Mitigation Banking, In-Lieu Fee Program, and
Permitee Responsible Mitigation. The new Wisconsin regulations identify
participation in mitigation banking and in—lieu fee programs as the preferred avenues
to satisfying compensatory mitigation requirements. The Mitigation Summary
Worksheet will be filled out and submitted to the WDNR and USACE prior to the pre-
application meeting.
D. Endangered Resources (ER) Review
i. Per the permit requirements, a Certified Endangered Resources(ER) review will be
completed by AECOM and approved by the Wisconsin Department of Natural
Resources(WDNR) Bureau of Natural Heritage Conservation (BNHC). AECOM has
a WDNR Certified ER review specialist to complete the ER review. AECOM will
complete the ER Review and submit it to WDNR/BNHC for their approval.
ii. The ER Review consists of querying the Wisconsin Natural Heritage Inventory(NHI)
database for endangered resources records for the proposed project area. The
project area includes both the specific project site and a buffer area surrounding the
site. Generally, a 1-mile buffer is considered for terrestrial species and a 2-mile
buffer is considered for aquatic species.
iii. The ER Review is divided into five sections: A) Location and brief description of the
proposed project, B) Endangered resources recorded from within the project area
and/or surrounding area, C) Follow-up actions, including those that need to be taken
to comply with State and Federal endangered species laws, D) Next steps, and E)
Information about endangered resource protection.
E. A wetland delineation report will be prepared to document the findings of the background
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
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information review, describe the field procedures, and provide the results of the field
investigation and evaluation. The report will include pertinent background material, maps
showing any delineated wetland boundaries, waterways, photographs, USACE Data
Forms, and any additional information as required by the Guidance for Submittal of
Delineation Reports to the St Paul District USACE and the WDNR(July 2014).
Task 4—Geotechnical Investigation and Reporting
4. Perform geotechnical investigation and analysis for the production of construction drawings
and special conditions.
A. Perform a subsurface investigation at the site which includes:
i. The drilling will be subcontracted to Professional Service Industries, Inc. (PSI)with
AECOM oversight.
ii. Clear public utilities through Digger's Hotline prior to drilling (performed by drilling
subcontractor).
iii. AECOM will locate 6 soil borings across the wet detention basin site, 4 soil borings
along the inlet channel site(1 to be located at 5'x 8' outlet for apron/wingwalls), 1
soil boring along the 5'x 8' storm sewer pipe alignment(atjunction manhole in
Jackson Street), 1 soil boring along 48" diameter storm sewer in Jackson Street, 2
soil borings along the 36"diameter storm sewer in N. Main Street, and 2 soil borings
along 54"storm sewer in N. Main Street. All soil borings shall be taken along the
anticipated storm alignment unless site conditions dictate otherwise. Borings will be
located using GPS and staked or otherwise marked and an elevation will be provided
from GPS. See attached figure.
iv. Mobilize an ATV-mounted drill rig to the site.
a. 6 soil borings for the wet detention basin
■ Borings will extend to a depth of 30-35 feet below the current site grades
depending on boring location.
■ estimated existing grade= 758-762
■ estimated proposed bottom of clay liner elevation = 742.50
■ boring elevation = 732.00
b. 4 soil borings for the inlet channel
■ Borings will extend to a depth of 25-31 feet below the current site grades
depending on boring location.
■ estimated existing grade= 758-764
■ estimated proposed bottom elevation = 749.50
■ boring elevation = 739.00
c. 2 soil borings for the inlet storm sewer(Jackson Street)
■ Location 1 — 150-ft north of intersection of Jackson Street/Bacon Avenue
• Location 2—950-ft north of intersection of Jackson Street/ Bacon Avenue
■ Borings will extend to a depth of 16.5+feet below the current street grades
depending on boring location.
■ estimated existing street grade=—760.5+/-
■ estimated proposed storm sewer invert elevation = 749.4
■ Boring elevations= 744.0
d. 2 soil borings for the inlet storm sewer(N. Main Street)
■ Location 1 —Just south of intersection of N. Main Street/W. Packer Avenue
■ Location 2—350-ft south of intersection of N. Main Street/W. Packer
Avenue
■ Borings will extend to a depth of 16.5+feet below the current street grades
depending on boring location.
■ estimated existing street grade= 760.5+/-
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
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■ estimated proposed storm sewer invert elevation = 749.4
■ Boring elevations= 744.0
e. 2 soil borings for the outlet storm sewer(N. Main Street)
■ Location 1 — 100-ft north of intersection of N. Main Street/Libbey Avenue
■ Location 2—500-ft north of intersection of N. Main Street/Libbey Avenue
■ Borings will extend to a depth of 13.5+feet below the current street grades
depending on boring location.
■ estimated existing street grade= 757+/-
■ estimated proposed storm sewer invert elevation = 748.7
• Boring elevations= 743.5
f. Temporary PVC standpipe monitoring wells will be installed in two of the wet
detention basin borings to evaluate the long term groundwater level at the site.
■ Water levels will be checked twice a monthly for 4 months
v. Obtain representative samples to the termination depth of the borings. Samples will
be collected at 2.5 foot intervals for the full depth of all the borings. In general,
standard penetration test(SPT)samples will be obtained in accordance with
applicable ASTM standards. AECOM may obtain some undisturbed samples in
cohesive soils using thin-walled Shelby tubes in general accordance with applicable
ASTM standards.
vi. Observe groundwater conditions during drilling and prepare field logs documenting
drilling methods, SPT results, and groundwater observations.
vii. Check and record ground water depth finrice month for up to 4 months at the finro well
locations.
viii. Perform in-situ falling head hydraulic conductivity testing in the finro wells to
determine the in-situ permeability of the soils below the bottom of the proposed
detention basin.
ix. Abandon the borings and monitoring wells in accordance with the Wisconsin
Department of Natural Resources(WDNR) NR141 requirements after completion of
the long term groundwater monitoring.
x. Review and classify the retained samples in accordance with the Unified Soil
Classification System (USCS)and United States Department of Agriculture(USDA)
textural classification system. Routine strength, classification, and index tests will be
perFormed on representative samples obtained from the borings, as necessary, and
boring logs prepared. Our laboratory testing program also includes sieve and
hydrometer tests, Atterberg Limits tests, hydraulic conductivity, and Modified Proctor
tests to assess on-site soils for use as an in-situ clay liner or re-compacted clay liner
for the proposed storm water facility.
xi. Analyze the soil and groundwater conditions encountered in the borings with respect
to the proposed storm water basin, and storm sewer construction.
B. Prepare a geotechnical report under the direction of a professional engineer registered in
the state of Wisconsin. The geotechnical report will describe the subsurface exploration
program and provide geologic characterizations of the soil and groundwater conditions
encountered in the borings and those expected during construction. Perform the following
geotechnical evaluations based on the subsurFace conditions encountered in the borings:
i. Evaluate the suitability of the native soils within the excavation for use as an in-situ
low permeability liner and berm construction. We will also evaluate the on-site soils
for use as a re-compacted clay liner including placement and compaction
requirements in accordance with WDNR Technical Standard 1001.
Use or disciosure of data contained on this sheet is subject to the restriction on the first page of this document.
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ii. Recommend suitable cut slopes based on the properties of the on-site soils.
iii. Provide recommendations related to the installation of the proposed storm sewer
based on the observed conditions at the site.
Task 5—Convert XP-SWMM Model to 2D and Incorporate Design
5. Convert XP-SWMM to 2D and Incorporate Design
A. Utilize the preferred Alternative 12A model from previous project report prepared by
AECOM as a starting point.
B. AECOM will convert the two (2), the existing and preferred aiternative 12A, XP-SWMM
models from a 1-dimensional (1 D) model into a 2-Dimensional (2D) model.
a. AECOM wili use available GIS data to build the 2D model, including LiDAR elevation
data, impervious area delineations, and building footprint delineations.
b. No detailed review or calibration of the 2D model is included in this effort other than
specifically noted in the scope.
C. The critical duration from the previous report will be used for the analysis list above.
D. AECOM wiil incorporate detention basin and storm sewer design data into the converted
XP-SWMM Model.
E. Run model at the critical duration for the following design storm events:
i. 1-year
ii. 2-year
iii. 10-year
iv. 50-year
v. 100-year
vi. June 12-13, 2008
F. Prepare table noting the flooding depth and duration for up to 15 locations within the
watershed for each design storm and for the June 12-13, 2008 storm event.
i. The planned locations are from the previous project report prepared by AECOM.
G. Prepare color figures showing the maximum extent of flooding during each storm event
for the critical duration. The figures shall be color coded to show the depth of flooding
(typical ranges utilized are: 0.01'-0.25', 0.25'-0.5', 0.5'-1.0', and greater than 1').
Task 6—Construction Documents
6. Prepare Construction Documents for Libbey-Nicolet North Main Street Area detention basin
and associated storm sewer piping.
A. Execute Post-Mitigation Hydrologic and Hydraulic Model per design plans.
i. Coordinate design of detention basin with modeling to maximize benefit to
upstream and downstream areas of watershed.
ii. Incorporate overflow spillway location.
B. All full size plan sheets shall be ANSI D (22x34) in size.
C. All full size plan and profile sheets shall be scaled at 1 inch equals 20 feet in plan
view and 1 inch equals 2 feet in profile.
D. AutoDesk Civil 3D design models:
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
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i. All plan sheets will be created in Autodesk Civil 3D.
ii. Pipe nefinrorks will be used for proposed storm sewer upgrades.
iii. Create the following surface models to facilitate construction:
a. Existing Ground
b. Finished Ground
c. Subgrade (top of clay)
d. Subbase (bottom of clay)
iv. Reference lines (alignments)will be generated in Civil 3D.
a. No stations shall be duplicated, duplication includes: suffix letters for
reference lines such as 10+00'A' and 10+00'B' will not be used.
b. Minimum starting station will be 10+00
E. PerForm WinSLAMM analysis of detention basin to determine pollution removal from
detention basin. Analysis shall be consistent with the work performed during the city
wide pollution control analysis. Design considerations shall maximize pollution
removal.
F. Perform design for structures as listed below.
i. Structural plans and details aprons and wingwalls of 5'x 8' inlet storm sewer.
ii. Structural plans and details for one (1)outlet structure.
iii. Structural plans and details for one (1)junction manhole connecting 5' x 8' box pipe
into Jackson Street and future storm sewer upsizing connecting pipes.
iv. Structural plans and details for finro (2) box manholes in N. Main Street along 54"
diameter storm sewer.
G. Detention basin plans shall be scaled at 1 inch equals 50 feet maximum at half size.
All plan sheets and shall be scalable with an Engineer's Scale at half size. At a
minimum include the following plan pages:
i. Cover Sheet.
ii. Construction Notes.
iii. Construction Details not covered in City Standard Specifications.
iv. Grading Plan.
v. Erosion Control Plan.
vi. Landscaping and Restoration Plan.
vii. Detention basin Cross Section Plan.
viii. Structural plans and details aprons and wingwalls of 5'x 8' inlet storm sewer.
ix. Structural plans and details for one (1)outlet structure.
x. Structural plans and details for one (1)junction manhole connecting 5' x 8' box pipe
into Jackson Street and future storm sewer upsizing connecting pipes.
xi. Structural plans and details for two (2) box manholes in N. Main Street along 54"
diameter storm sewer.
a. Structure locations:
• Intersection of N. Main Street/W. Packer Avenue.
• Transition in storm sewer in N. Main Street to discharge into wet detention
basin
H. Prepare pavement restoration plan and profile sheet(s)for street(s)with storm
sewer construction taking place.
i. Show front of walk, top of curb and flow line of gutter profiles in a separate
profile view for each side of street with restoration work.
ii. Show center line profile in another profile view.
iii. Label slopes in profile view.
iv. Provide stations and spot elevations on the centerline and gutter flow line at 50 �
foot intervals, high points, and low points. Provide spot elevations at mid
radius at intersections.
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
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I. Prepare pavement restoration plans sheets(2)at intersection(s)with storm
sewer construction taking place.
i. Show front of walk, top of curb and flow line of gutter profiles in a separate
profile view for each side of street with restoration work.
ii. Provide stations and spot elevations along joints, transitional points, high
points, low points, radius points, and curb ramps.
J. Prepare pavement plans sheets(2)for tumaround(cul-de-sac or hammer head)
design at two locations.
i. North end of Geneva Street
ii. North end of Comet Street
K. Construction plans to contain adequate information to allow the City to
perform construction staking/layout without the use of the CAD files for
following:
i. Underground hydraulic improvements (storm sewer, water main, and
sanitary sewer). Water main and sanitary sewer design is where
conflicts with the storm sewer occur only.
ii. Staking information for the detention basins will be provided with
electronic Civi13D surfaces.
L. Complete"Proposal Master" Spreadsheet.
M. Consultant to prepare the following sections of the contract book utilizing the City of
Oshkosh format. The City will compile the sections from the Consultant and
assemble the Contract Book.
i. Official Notice to Contractors.
ii. Special Conditions.
N. Provide one (1) generated figure of encroachments for City use in meetings with
property owners.
O. Prepare Detailed Construction Cost Estimate at following design stages.
i. 60%
II. 90%
iii. Final
P. Develop layout for an Information and Educational Sign for placement at site post-
construction. Coordinate with layouts developed for other detention basins locations in
City of Oshkosh.
Q. Assistance during bidding.
i. Budget a minimum of 10 hours of Design Engineer time to assist with
answering questions during the bidding process.
Task 7 -Permitting
7. Prepare Construction Permits for Libbey-Nicolet North Main Street Area detention basin and
associated storm sewer piping.
A. Permitting.
i. Prepare DNR Water Resources Application for Project Permits(Stormwater NOI)with
Construction Site Storm Water Runoff General Permit Notice of Intent Application
Checklist.
a. Includes Endangered or Threatened Resources(ER) Review.
1. WDNR Natural Heritage Inventory (NHI) Database will be queried for any
documented ER occurrences within the project area.
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
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2. An online form will be completed and submitted to the WDNR.
3. The ER Review is divided into five sections:
a) Location and brief description of the proposed project,
b) Endangered resources recorded from within the project area and/or
surrounding area,
c) Follow-up actions, including those that need to be taken to comply with
state and federal endangered species laws,
d) Next Steps,
e) Consultation with the WDNR and/or US Fish and Wildlife Service
(USFWS)as necessary if follow-up actions are indicated in the WDNR
ER Review Letter. (Note the ER Review does not exempt the project
from any requirements of state and federal endangered species
laws. Rather, it is to be used as additional information to ensure that
the project complies with both state and federal endangered species
regulations).
ii. Prepare City Conditional use Permit in accordance with City requirements.
iii. Prepare a written Storm Water Management and Erosion and Sediment
Control Plan report in accordance with City and DNR requirements.
iv. WDNR Chapter 30 Permit Application for potential disturbance of wetlands, if
necessary.
v. U.S. Army Corps of Engineers 401/404 if necessary
Task 8—Project Management and Meetings
8. Project Management and Meetings
A. Project Management
i. Coordination with internal and City staff
ii. Scheduling and updates
iii. Budget reporting for review meetings
B. Meetings:
i. Design services Kick-Off meeting
ii. Preliminary review meeting after survey completed
iii. 30%plan review meeting.
iv. Pre-application meeting with WDNR, U.S. Army Corps of Engineers and City Staff.
v. 60% plan review meeting.
vi. 90% plan review meeting.
vii. Neighborhood informational meeting (to be scheduled in the evening).
viii. 12 hours is budgeted for on-line web-based meetings.
Wetland Assumptions
For the purpose of this Wetland Investigation Scope of Services/Costs, the following assumptions
were made:
1. The wetland delineation for the site will include one AECOM wetland scientist for one field
day including travel and expenses.
2. The wetland investigation will be conducted during the growing season for the project area
(late April to October).
3. The field wetland delineation will be completed within the proposed area of the new detention
basins, see attached figure. If the field wetland delineation is required to extend beyond the
area, additional costs will be necessary to complete the field wetland delineation and are not
included in this Scope of Services.
Use or discfosure of data contained on this sheet is subject to the restriction on the first page of this document.
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AECOM �2
4. No survey costs are included in this Scope of Services since a hand-held GPS unit will be
used in the field to survey the wetland/upland boundaries and waterway locations. As
requested, field GPS data will be collected in Winnebago County Coordinates.
5. Property access will be arranged by the Client prior to mobilizing for the field assessment.
6. The Client will provide access to existing reports, plans, and other information, if available,
that may be required to complete this Scope of Services.
7. The Client will designate a representative for the project who will have the authority to
transmit instructions, receive information, interpret and define policies, and make decisions
with respect to the project.
8. AECOM will provide a draft copy of the delineation report for review and comment to the
Client. Review comments from the client will be incorporated in the finai versions prior to
submittal to the Client and regulatory agencies. This Scope of Services does not include
multiple reviews by the Client.
City of Oshkosh Tasks
The City of Oshkosh will perform the following tasks for the Construction Project outlined
in task 6:
1. Pay permit application fees to appropriate state and/or federal agencies.
2. Assemble the Contract Book Sections from Consultant into a complete book.
3. Upload the Contract Books and Plans for electronic bidding.
4. Advertise the bid, conduct the bid opening, and recommend the award of the bid.
The City of Oshkosh will provide AECOM the following as needed:
1. CADD files of Plat of Survey.
2. As-built plans of the project area.
Project Deliverables
1. AutoCAD Civil 3D files of all survey work completed.
2. Copies of survey field notes.
3. AutoCAD Civil 3D files of all design work completed for the project.
4. LandXML export of pre-project and post-project surface models for including with the
construction documents.
5. Adobe Acrobat Portable Document Format(pd�files of the construction plans. Separate
pdf files shall be created for"full size"and"half size" plan sets.
6. Microsoft Word documents of all Contract Book sections for each construction project.
7. Microsoft Spreadsheets of Cost Estimates
8. ESRI ArcGIS files created or updated for the project, incorporate into city-wide GIS
recommendations.
9. XPSWMM T"' model files and encrypted model files for viewing.
Project Schedule
The following table summarizes our estimate schedule to complete the scope of services described
above.
Service Schedule Submittal Date
Project Kick-off Meeting June 16, 2015*
* Note Survey will be executed once contract is signed and process by AECOM to expedite
schedule
Collect Design Survey Information July 2, 2015
Wetland Delineation and Reporting July 24, 2015
Geotechnical Investigation and Reporting July 24, 2015
Preliminary Review Meeting July 21, 2015
30% Plan Submittal August 14, 2015
30% Plan Review Meeting August 25, 2015
Draft Permit(s) Submittal October 2, 2015
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
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AECOM �g
60% Plan Submittal October 30, 2015
Pre-Final Permit Submittal to City October 30, 2015
60% Plan Review Meeting November 3, 2015
Permit Submittal to WDNR November 13, 2015
90% Plan Submittal November 20, 2015
90% Plan Review Meeting December 3, 2015
PSE Submittal December 23, 2015
Project Fees
The following table summarizes our estimate of fees to complete the scope of services described
above.
Service Estimated Cost
Task 1 &2—Collect Design Survey Information $35,000
Task 3—Wetland Delineation and Reporting $4,300
Task 4—Geotechnical Investigation and Reporting $18,700
Task 5—Convert XP-SWMM Model to 2D and Incorporate Design $8,600
Task 6—Construction Documents $81,300
Task 7— Permitting $21,100
Task 8— Project Management and Meetings $20,600
Total Estimated Cost $189,600
If changes to the proposed scope of services or services beyond the scope presented in this
proposal appear to be necessary, AECOM will consuit with the City of Oshkosh and obtain
approval prior to initiating the work.
Terms and Conditions
Services described in this proposal will be performed on a time-and-expense/unit-cost basis. The
project services will be performed in accordance with the 2015 Negotiated Fee Schedule and the
April 2009 Negotiated Terms and Conditions between AECOM and the City of Oshkosh, which are
expressly incorporated into, and are an integral part of, our contract for professional services.
Please indicate your acceptance of this proposal by having authorized individuals of the City
execute the attached Authorization Form and return it to our Oshkosh office. If you have any
questions regarding the proposed scope of services and corresponding costs, please contact us at
your convenience.
Attachments
Figure 1 —Location Map
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
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AECOM 14
Of course, if you wish to discuss the terms, conditions, and provisions of our proposal, we would be
pleased to do so.
Sincerely,
a_: �
�'"�� �
_,-� t' /��u,�._ _ ��'�r)
Paul Timm Theran Jacobson, PE
Client Liaison Project Manager
�
�- . ��/`� , �°�� ��.� �---� ,�
���;� ,�' �/ � �
Albert Cole P�trick Clifford, PE
Senior Program Manager Vice President
Attachments:
Authorization Form
Fee Schedule
Figure 1 —Location Map
Use or disciosure of data contained on this sheet is subject to the restriction on the first page of this document.
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P ro p o sa I_15-05-18.d ocx
��OM AECOM 608.836.9800 tel
1350 Deming Way 608.836.9767 fax
Middleton,WI 53562
Authorization
May 18, 2015
I hereby certify that the necessary provisions have been made to pay the liability which will accrue
under this contract. i
I hereby authorize AECOM to proceed with the scope of work for professional civil engineering
services involved with the Libbey—Nicolet detention basin and storm sewer project in Oshkosh,
Wisconsin, as described in AECOM's proposal OPP-3067 dated May 15, 2015, with a budget
authorization of$189,600 under the general terms and conditions specified in the proposal.
'���[/ _�`��'�/�
Signatu Date
Mark A Rohloff
Print Name
City Manager
Title/Organization
_, � � -- �, �
, �� �`1 �1�
Signature Date
Pamela R. Ubrig
Print Name
City Clerk -
Title/Organ ization
�
, l
f � L �"' CC�b�/-S
Sig a re Date
Lynn A. Lorenson
Print Name
City Attorney
Title/Organization
J- c�.1 . �J
Signature � p c��� Date
Trena Larson
Print Name
Director of Finance
Title/Organization
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
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. I
AECOM �g
I
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
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� AECOM �7
I agree to accept invoices from AECOM via e-mail and not postal mail:
� Yes
Signature:
E-mail address:
Recipient Mr./Ms.:
Return to:
AECOM
Name: Attn: Theran Jacobson
1350 Deming Way, Suite 100
Address: Middleton, WI 53562
Fax: 608.836.9767
Phone: 608.828.8122
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
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� ���� Commercial Terms for City of Oshkosh
Time and Materials Agreement
Effective January 1, 2015
5/14/15 Revised
SCOPE OF SERVICES — AECOM Technical Services, �nc., referred to herein as "AECOM", wili perform the services
described in its Proposal, or, in the absence of a proposal, as defined in writing and approved by AECOM and Ciient, referred
to herein as "Services" in accordance with the following "Commercial Terms". These services shall be performed on a Time
and Materials basis.
BILLING RATES
STAFF - Charges for all professional, technical and administrative personnel directly charging time to the project will be
calculated and billed on the basis of the following staff category hourly"Billing Rates". Billing Rates are in U.S. dollars, net of
all applicable taxes, duties,fees and related charges, and include fringe benefits, burden and fee.
STAFF RATE/HOUR
Crotteau, Kathryn; Halbach, Cassie; Hansmann, Michelle; Heisel,Tiffany; Kistner,Amy; Schoiz, Carolyn; $65.00
Fanning, Roxanne;Valenta,Jacob;Wondrash, Michael; Mazariegos,Jario; Killian,Alyssa
DesRochers, Rebecca;; Koslowsky,James; Phillips, Matt; Mays, Brian: Hertlein, Sarah; Novak, Danial: $75.00
Unke, Katie
Allen, Shannon; Joachim, Doug; O'Connell, Dan; Rogers, Christopher; Koch, Larry; Kirchner, John; LeMoine,
Sarah;Johnson, Martin;Weber,Jesse; Mittelsteadt, Karl; Knieriem, Michael; Nielsen, Eric; Bloecher, $85.00
Matthew; Russel, Kevin; Czech,Andrew;Wilson, Chad;Arbuckle,Adrian
Leisgang,Ashley; Engelhardt, Sarah; Gonnering, Michael; Marciulionis, Jacqueline;Accola,Joshua ;Ericson, �g0.00
Sarah; Van Der Wegen, Mark
Carlson,Jeffrey S; Hanson,Joseph; Murphy,Jill; Milanowski, Renita; Brendel, Kenneth; Haag, Darren; $g5.00
Nielson, Peter;Van Der Wegan, Mark
Johst, Mike; Modahl, Steve;Armitage, Dale; Carrillo, Victor; Bickett,Joshua; Lewis, Chris;Williams, Chad; $105.00
Lahaye, Christopher; Kostamo, Lisa;Wolford,jack
Magee, Mark;Allan Cancio; Reimes, Shawn $110.00
Dean, Chuck; Diemer, Peter; Mottl, Robert;Wood,Tim; Steege, Roderick;Jacobson,Theran $115.00
Hurlebaus,Jen; Rubsam, Kurt;Thomas, Jeremy;Wolf,Timothy; Smith, Lisa; Shierk, Clifford; Moroni, Mike $120.00
Freimund, Michelle $125.00
Atkins, David; Mott,Andrew; Blaha,James $130.00
Ruetten, Cindy;Voorhees, John; Hagen, Kevin; Hause, Darrell; Kirsch,John;Wolf, Ken; Furmanski, Carl; $140.00
Fischer Carla; Giraud,Joel; Everson, David
Cole,Albert; 011endorf,Amy;Timm, Paul; Grumann, Steve; Hiller,Jaren;Wright, Nancy; Podolak,Wayne $155.00
Gundlach, Bob; Patik, Mike; Peterson,Terrance; Pirrung, Donald; Schillings, Daniel; Lemahieu, Richard; $165.00
Breitwisch, Gary; Pellish, Mark
Greeneway, Gary; Looney, Bill; Lewis, Bryan;Westendorf, Brian; Hokanson, Karl; $190.00
Boehm, Chuck; Bushell,Ted; Rittmeyer, David;Woodrich, Randy; Refai,Terek, Lucht,James; Holton,Tom; $200.00
Schroedel: Rusty
��� Page 1 of2 Form 103B(01/15)
LABORATORY SERVICES �
SERVICE UNIT RATE
Proctor Density Test Granular/Cohesive Per Test $150.00
Extraction/Gradations Per Test $175.00
One Point Proctor Test Per Test $70.00
Organic Content Per Test $40.00
Sieve Analysis (Sand) Per Test $100.00
Sieve Analysis(Aggregate) Per Test $100.00
Sieve Hydrometer Per Test $100.00 I
Hydraulic Conductivity Per Test $265.00
Water Content Test Per Test $8.00
Unit Weight Per Test $12.00
Atterberg Limits Per Test $70.00
Concrete Comp Strength/Reserve Per Test $22.00
Comp Strength Cubes Per Test $17.00
Nuclear Meter Rental Per Day $50.00
Yuma Rental Per Week $200.00
Truck Rental Per Week $150.00
Mustang Safety Suites Per Day $100.00
Misc. Expenses Per Week $50.00
Survey Equipment Per Day $175
OTHER DIRECT COSTS - "Other Direct Costs" are all costs and expenses incurred by AECOM directly attributable to the
performance of Services together with a five percent (5%) fee for costs . Other Direct Costs include subcontracts, materials,
shipping charges, special fees, permits, special insurance and licenses, outside computer time, and miscellaneous costs.
Travel and travel-related expenses and equipment purchased for a project with advance authorization are computed on the
basis of actual cost plus a five percent (5%) fee. All other internal expenses (reproduction, telephone, facsimile, etc.)will be
charged with five (5) percent mark up.
AGREEMENT - These Commercial Terms Form 1036 (01/12) and the attached Negotiated General Conditions Form 102
(2009)govern the performance of the Services and rights and obligations of the parties.
��� Page 2 of 2 Fortn 1036 City of Oshkosh(01I15)
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