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HomeMy WebLinkAbout11. 15-287 JUNE 9, 2015 15-287 RESOLUTION (CARRIED___7-0____LOST_______LAID OVER_______WITHDRAWN_______) ND PURPOSE: APPROVE 2 AMENDMENT TO INTERGOVERNMENTAL AGREEMENT WITH EAST CENTRAL WISCONSIN REGIONAL PLANNING COMMISSION FOR DEPARTMENT OF DEFENSE OFFICE OF ECONOMIC ADJUSTMENT GRANT FUNDS FOR REGIONAL AVIATION/AEROSPACE BUSINESS CLUSTER INITIATED BY: COMMUNITY DEVELOPMENT WHEREAS, the City of Oshkosh previously entered into an Intergovernmental Agreement with East Central Wisconsin Regional Planning Commission (ECWRPC) to receive a grant from the Department of Defense Office of Economic Adjustment (DoD- OEA) to explore ways to respond to layoffs in the region and better diversify the regional economy; and WHEREAS, the Scope of Work for said grant included a subaward to the City of Oshkosh to prepare an Aviation/Aerospace Business Cluster Study and Aviation Business Park Development in cooperation with other regional partners; and WHEREAS, ECWRPC has been awarded additional funds from DOD-OEA and ECWRPC has awarded the City additional funds to include Wittman Regional Airport and Austin Straubel International Airport in the Aviation/Aerospace Business Cluster Study, as well as, Greater Oshkosh Economic Development Corporation identifying aviation/aerospace cluster workforce needs and gaps and developing a strategy to meet those needs/fill gaps for the Clusters; and nd WHEREAS, a 2 Amendment to the Intergovernmental Agreement between ECWRPC and the City must be approved for the City to receive the additional DoD-OEA grant funds from East Central to cover said costs. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized to enter into a revised intergovernmental agreement with East Central Wisconsin Regional Planning Commission, in substantially the same form as attached hereto, any changes in the execution copy being approved by their respective signatures, and take those steps necessary to implement said agreement. O I� TO: Honorable Mayor and Members of the Common Council FROM: Allen Davis, Community Development Director DATE: June 7, 2015 - Res. 15-287 Approve 2ntl Amendment to Intergovemmental Agreement With East Central Wisconsin Regional Planning Commission For Department Of Defense Office Of Economic Adjustment Grant Funds For Regional Aviation/Aerospace Business Cluster - Res. 15-288 Approve Intergovernmental Agreement With Austin Straubel International Airport To Undertake A Regional Aviation/ Aerospace Business Cluster Development; Accept Contribution ($3,500) - Res. 15-289 Approve Intergovernmental Agreement With Wittman Regional Airport To Undertake A Regional Aviation/ Aerospace Business Cluster Development; Accept Contribution ($4,000) BACKGROUND In March, 2013, the City of Oshkosh and Winnebago County partnered to purchase 80 acres of land for the Aviation Business Park (TID #26). Working with East Central Wisconsin Regional Planning Commission, Winnebago County and Chamco, the City was awarded $451,000 in grants from the Department of Defense (DoD) to further plan, develop and market an Aerospace and Aviation market niche that best fits with Oshkosh and Wittman Field. DoD has provided additional funding to add Austin Straubel Airport to the Aerospace/Aviation Cluster study and a second niche for long-term, additive manufacturing. Two additional agreements with each airport would fund part of the 10% matching funds necessary for the DoD funding. City staff time will count as the balance of the match. ANALYSIS The DoD and ECWRPC have a grent agreement (with ECWRPC as the grant awardee) that I works as a master agreement for 6 projects that will be undertaken as part of the DoD grant. The Aviation Study and Aviation Business Park is one of those projects. ECWRPC has � drafted the attached revised Task Order so that it can serve as a pass-through of the ��� additional $155,000 in grant funds to the City. This agreement also passes to the City the , responsibility for performing the elements of Aviation Study and Aviation Business Park. The two partner airports are providing $7,500 in matching funds for the Aviation Study that will fund staff time from City. No City funds are required for the DoD's requirement for matching grantfunds. The Aviation Study project will be completed by December 31, 2015. The DoD grant will also terminate in December, 2015. It is planned that additional funding for 2016 and 2017 could also be obtained by the City and its economic development partners for implementation of the regional Aviation Cluster Study. The result of these actions will create a regional, complementary aviation clusters approach for all four airports, both in the short term with Maintenance Repair and Overhaul (MRO) and long term with Additive Manufacturing and promote private development in the Oshkosh Aviation Business Park. The project is an example of collaboration in economic development that will help diversify our economy, provide more job opportunities to residents, and provide more business development opportunities to existing manufacturers. RECOMMENDATION Approve 2"tl Amendment to Intergovemmental Agreement with East Central Wisconsin Regional Planning Commission For Department Of Defense Office Of Economic Adjustment Grant Funds For Regional Aviation/Aerospace Business Cluster Approve Intergovernmental Agreement with Austin Straubel International Airport To Undertake A Regional Aviation/Aerospace Business Cluster Development; Accept Contribution ($3,500) Approve Intergovernmental Agreement with Wittman Regional Airport To Undertake A Regional Aviation/Aerospace Business Cluster Development; Accept Contribution ($4,000) FISCAL IMPACT No direct fiscal impact, matching grant funds will be provided in staff time and from Austin Straubel and Wittman airports. Approved, ��-�,�'',� City Manager East Central Wimonsin Regianal Planning Lnmmission O�ECWRPC cai.�mm..me a����.M��nm��a.oma¢am se�..a�o.w.��o.+r�.w.�rt:�.a��.icoa¢a e May 22,2015 Mark Rohloff,City Manager City of Oshkosh 215 Church Ave. Oshkosh, W154901 SUBJECf: Approval af amendment to OEA CR-1327-14-01 Dear Mc Rohloff: This is to inform you that the Department of Defense-0ffice of Economic Adjustment(DOD- OEA) has appmved our request to amend the Grant Agreement for the above identifed gran[ to reflec[Ihe additional work in Project 3-Ihe Regional Aviation/Aerospace eusiness Cluster Development&Planning Assistance component. Attached are copies of the updated scope of work for Pmject 3,as well as the upda[ed eudget Justification forthose items. Since ihe su6mittal and approval of the supplemental funding, the City of Oshkosh, im m�sultation with the Aviation Deveiopment Committee,has decided to terminate its contract with Explorer Solutions. In doing so,a[ask order change will be made to the exis[ing contract between the City of Oshkosh and the GreaterOShkosh Emnomic Development Corporation (GOEDC)to finish the remaining work,with the assis[ance of Eliza6eth Hartman. All other items,conditions,and requirementsof the currentgran[ agreement remain in effect. If the provisions in the attachments are acceptable, please sign the"AgreemenY' page and retum the document atyour earliest convenience. Sincerely, Eric�� Exeative Director Cc: Sarah Van Buren,AICP,Associate Economic Development Planner Pam Scheibe-lohnson,Controller Enclasures East Cenfra!6uildi relationships and cooperative, visionary gmwth strafegies [hat keep aur region beautiNl, healthy, and prospe�ovs. 400 GM1naip Streeq Suite 100 • Menasha, Wiseonsin 54952 • vxoxe 9Y0.751.4]7U • fnx 9Z0.751.4771 •www.ecwrpc.org AttachmentA: AGREEMENT The parties agree to ali of the provisions which are annexed and made a part of[he INTEftGOVERNMENTAL AGREEMENT. FortheSUBRECIPIENT Fo�theCOMMI5510N ��� - Mark Rohloff,City Manager Erit Fowle,AICP� City of Oshkosh Executive �irector Date: Date: ���.i Allen Davis,Community Development Director City of Oshkosh Date: Pamela R.Ubrig, City Clerk City of Oshkosh Date: Lynn A. Lorenson,Lity Atiorney City of Oshkosh Date: Attachment B: UPDATED PROIELT 3 SCOPE OF WORK Scope of Work Summary No change the existing grant period is requested.The changes to the approved scope ofwork are for Project 3—the Regional Aviation/Aerospace Business Cluster Development&Planning Assistance component GRANT PERIOD: Start: 1 October, 2013 End: 31 December,2015 (Project)3. Regional Aviation/Aerospace Business Cluster Developmeu[&Plauning Assistance Background:The City of Oshkosh,Winnebago County,Fond du Lac County, Outagamie County,Waupaca County and City of Waupaca formed a management working group for the procurement by the City of Oshkosh of a consultant to conduct a Regiona]Aviation/Aerospace Business Cluster Deve]opment Platt.This plan assesses airport facilities and communities in these areas which have the shared strategic goa]of developing a business clusier focused on aviation/aerospace related businesses centering around Oshkosh's Wittman Regional Airport as the lead community.This procurement resulted in[he selection of the firm Explorer Solutions to undertake this activity. Current OEA funding supports a strategy and process to realize[he actual regional aerospace dustec The development of such a business dus[er provides opportunitles for impacted Oshkosh Corporation (OCJ suppliers ro diversify and expand their markets,thereby offering a strong opportunity to replace jobs lost From the defense sector in the Oshkosh region. ORDIDI Project 6,Manufacturing Outreach and Assistance,is providing impacted OC suppliers with the ability to - support this sector and potentially access the regional aviation/aerospare cluster as a new market. Project 3 pazfiers include LlW-Oshkosh's AeroInnovate,Wisconsin Manufactwing Extension Partnership(WMEP),the Wisconsin Economic Development Coxporation (WEDC) and the WI Aerospace Consortiwn. Current Project Status:The contractor for Che Regional Aviation/Aerospace Business Cluster Development Plan has identlfied several promising niches that the region may pursue critical [o the aerospace sector.The approved scope and contrac[ for this effort specifies that the region wi11 select only one of those niches for the contractor to pursue with regard to[he development of plans and strategies to stand-up such a regional cluster. Supplemental Request:This request is for authorization and funding to add one additiona] niche to the final p]an being developed.Based on the assets of the three current airports and one additional airport participating in the effort,the Phase 1 study (i.e., identifying possible aviation/aerospace niches based on an assessment of exis[ing regional strengths) identiAed four niches,each with different constraints. After review of the region's current resources, the committee determined that pursuing one niche in the short term and one niche in the long term would provide . the most value and would likely lead to the realization of a viable regional aerospace cluster. The committee recommended the addition of Green Ba}%s Austin Straubel International Airport due Co its dose proximity to the current region and competitive advantages that wi➢strengthen the overal]study and provide opportunities for the par[icipating airpores to collaborate.This request would better incorporate the Austin SVaubel Internatlonal Airport region into the Maintenance, Repair and Overhaul and Additive Manufacturing niches detailed in the short and long term strategy below.This additlon will not duplica[e the focus groups artd interviews conducted during the summer of 2014 for the current three airports. A Short-and Long-Ternt Strategy:The airports participating in the effort(and the clusters that reside immediately around them) already have capacity and resources that could support the development of a Maintenance,Repair and Overhaul (MRO). The draft Phase 1 study suggests this option has good market potential and would be quicker to realize since it relies on pulling together resources already available within the region. Building on the region's svength in advanced manufacturing—and specifically the use of additive manufacturing by the aerospace industry—the drafr Phase 1 study also identlfied a regional niche in Additive Manufacturing. Development ofthat niche is more likely to yield higher market potential and overall economic impact. However,it would also require more regional investment and coordinaiion- collaboretion. Phase Z ofthe study will be the creation of plans and other materials to support the focus niches chosen by the region.The contractor is currently preparing work for a Phase 2 effort supporting a long-term strategy centered on an Additive Manufacturing niche catering to MRO and general aerospace activities clustered around all four airports.The proposed request for supplemental funding is[o add the second aviation/aerospace niche centered on the short-term strategy of Main[enance, Repair and Overhaul (MRO). Modified Phase 2 Scope: The existing Projec[3 scope will be.modified to add the following: • Addi[ion of a second market sector niche resulting from Phase 1 of the study to be carried to Phase 2. • Additional workto define and documentthe roles and responsibilitles ofthe various partners in this regional effort including: Outagamie County, Winnebago County, Fond du Lac County,the City of Oshkosh,UW-Oshkosh, Aerolnnova[e and po[entiallythe Wisconsin Eronomic Development Corporation (4VEDC) and ihe Greater Oshkosh Economic Development Corporatlon (GO-EDC). o This work is necessary to ensure all partners have a dear understanding of each of[heir roles in implementSng the consultanYs recommendations and realizing the regional aerospace cluster. . Recommendatlon by the contractor of a financia] management strategy to fund cost components for the 2 aerospace niches. o Each regional par[ner will be making finantial and other resource � contributlons towards programming and facilities[hat are key components to realizing[he duster. o If is anticipated that the work done to construct and document this regional paztnership could potentially serve as a model for other colla6orative projects in the region. . Prior approva] &om OEA for the City of Oshkosh to designate hours from other City staff or su6contract for the preparetion of lega]documents that may 6e necessary to formalize roles and relationships in support of this activity and provide general support to the mnsultanYs study efforts. o No additional funding is requested [o suppor[this work,but the City asks that it be permitted ro use non-federal match Ponds approved as part of the original award in the Salaries and Fringe SF424 budget categories to allocate for this work. Procurement: The City of Oshkosh and[he contractor, Explorer Solutions, negotiated a price of$120,OOD to add the MRO niche to the study for the current [hree airports and a price of$35,000 m add Austin Straubel International Airport. An addltional 9.1%in matching funds ($15,500 total)will be provided:$8,000 from in-kind Oshkosh salaries; $4,000 cash from Winnebago Countyairport;and$3,500 cash from Brown County. AI]procurements with OEA grant funds will be in accordance with applicable State and local laws and regulatlons,and applicable Federal laws and regulatlons, including compliance with the procurement standards in CFR32 Part 33,Uniform Administrative Requirement for Grants and cooperative agreements to Sta[e and Local Governments. Contractor selectlon criteria (including cost)wil]be included in any RFP that is issued. AttachmentC: UPDATEDBUD1ECfJUSTIFICATION Budget Justification The detail provided below reflects only what has changed and why since the approval of the original grant budget and first supplemental funding budget. Personnel: Net Change in Budget(Federal: $0/ Non-federal: $8,769) Several City of Oshkosh staff are anticipated to provide staff hours towards the aerospace effort study.These positions wil]undertake activities that include: monthly meeting coordination and minute taking, agenda preparation, document distribution, and other administrative time as required. Please see the attached budget for detail on the estlmation of hours and wage per week anticipated for this additiona] City of Oshkosh non-federal match activities. Change to Grant Key Personnel:This amendmen[requests that the key position designa[ed for the grant change from Ms.Katherine Ahlquist to Mc Eric Fowle. Fringe: (Federai: $0/Non-federal: $6,731) Please see the attached budget for detail on the estimation of additional fringe costs anticipated for this additional City of Oshkosh non-federal match activi[ies. ConVactual: (Federal:$188,798/Non-federal: $3,380) (Project) 3.Aerospace Business Cluster Study (Federal: $155,000 / Non-federal: $0) Procurement: Su6-award to [he City of Oshkosh [Status: Contracted] Supplemental Request: Please refer to[he attached scope of work for more information on this supplementa]request.The cost negotiated for the additional niche is$120,000 and is based on the original price contracted between the City of Oshkosh and the Explorer Solutions for Phase 2 of the study. Additional funding is also being requested to incorporate Green Bay's Austin - Straubel Internatlona]Airport in[o the MRO and Additive Manufac[uring niches.The cost negotiated between[he City of Oshkosh and Explorer Solu[ions to add[he additional airport is$35,000.