HomeMy WebLinkAbout06. 15-282
JUNE 9, 2015 15-282 RESOLUTION
(CARRIED__7-0______LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PURCHASE PURSUANT TO SOLE SOURCE
EXCEPTION OF TWO QUINT FIRE ENGINE/LADDER TRUCKS
FOR OSHKOSH FIRE DEPARTMENT FROM PIERCE
MANUFACTURING INC. ($1,751,600.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the Oshkosh Fire Department needs to replace two quint fire
engine/ladder trucks that have reached the end of their useful lives; and
WHEREAS, through the evaluation process it was determined that a Pierce
Manufacturing, Inc. quint with a Quantum chassis, the Pierce Ultimate Configuration, with a
105 foot aerial ladder would meet the City’s needs the best and the current Pierce quints
have proven to be very reliable; and
WHEREAS, currently the Fire Department has Pierce apparatus in front-line service
needs and this standardization is critical for safe and efficient operational demands of this
vehicle; and
WHEREAS; Pierce will provide additional discounts if one quint is prepaid this year
and both quints are ordered immediately.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to purchase two quint fire engine/ladder
trucks from:
PIERCE MANUFACTURING, INC.
2600 American Drive
PO Box 2017
Appleton, WI 54912
Total: $1,751,600.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: 7une ],2015
RE: Approve Purchase of Two Quin[ Fire Engine/Ladder Trucks for Oshkosh Fire
Departmen[Pursuant[o Sole Source Exception
BACKGROUND
The Oshkosh Fire Department has hvo quin[ units (combination engine/ladder truck)wi[hin their
FleeL A quint appara[us provides and pedorms five func[ions in fire opera[ions: pumq wa[er
tank, fire hose, aerial device and ground ladders. The current quin[s are from 1999 and vehicle
replacement schedules recommend they serve IS years in fron4line service. The quints are
already pas[[his recommended useful life and have experienced several major maintenance issues
in [he past year that have ffiken[hem ou[of service for weeks a[a time. The 2015 CIP alloca[ed
$1,OOQ000 for replacing [he first quint The second quin[ is scheduled for replacement in [he
2016 CIP for$I,OOQ000.
ANALYSIS
The Fire Department es[ablished a committee [o develop specifications for [he replacemen[ of
these quin[s. Afrer developing criteria and reviewing several different quint apparatus, the
committee de[ermined [hat a Pierce Manufac[uring Inc. qui�t with a Quantum chassis, the Pierce
Ultima[e Configura[ion (PUC) and a 105 foot aerial ladder would best meet the needs of[hese
vehicles. The Quantum chassis is exclusive to Pierce and includes independent front and rear
suspension and rear wheel steering. This suspension design is superior for its higher durability to
the wear and tear of street conditions. The PUC configuration of the Pieroe quint places the fire
pump under the cab which provides more equipmen[ storage that is essen[ial for the opera[ional
demands of Ihis vehicle. Curtently the department has Pierce appara[us in front-line service
necds and [his standardi�ation is cri[ical for safe and efficien[ opera[ion under emergency
conditions. This standardiaa[ion has also crea[ed efficiency in [he main[enance of Pierce
apparatus. In addi[ion, the curren[ Pierce quints have proven to be very reliable and any
service/warrenTy issues are dealt with prompNy and efficiently at Pierce's Appleton service
center. For[hese considera[ions it was the consensus of[he committee, Fire Chief Tim Franz and
Purchasing tha[ Pierce quints wi[h [he apparams noted above be recommended for [hese
replacements.
FISCAL IMPACT
The 2015 CIP allocated $1,00Q000 for the first quin[ replacement and [he 2016 CIP has •
scheduled $I,OOQ000 for[he second quint replacement If the quints were purchased separa[ely
in 2015 and 2016 the to[al wst of bo[h units would be$1,8I6,062.00. However, if[he 2015 quin[
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is pre-payed this year and both quin[s are ordered immedia[ely, Pierce will provide a 2% multi-
V�ck discount and waive the additional 3°/ price increase for the 2016 quint resulting in a [otal
cost for both of$1,751,600 which crea[es a $248,400 savings from [he initial budget for these
units. The 2015 quint will cost$854,700. This ac[ion will require the city to fund the 2016 quin[
for $896,900 in the 2016 CIP. The firs[ quint would be delivered in early 2016 and the second
quint would be paid for when delivered in la[e 2016. The 2015 quin[ ws[ would be charged to
AMN: 323-0230-7210-06529 and the 2016 quint would be charged ro A/N#: 323-0230J210-
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� RECOMMENDATION
Section 12-I1 of the Municipal Code provides that subjec[ [o approval of the City Manager,
purchases may be made without following a formal compe[itive bidding process when the
purchase is from only one source of supply or when standardiza[ion or compa[ibility is [he
overtiding considera[ioa In accordance with Section 12-11 of [he Municipal Code, and in
recognition of [he cos[ savings tha[ could be realized by purchasing hvo units immediately,
Purchesing recommends [he Common Council approve [he purchase of two quint fire
engine/ladder trucks from Pierce Manufacturing Inc., 2600 American Drive, P.O. Box 2017,
Apple[oq WI 54912 for $1,751,600. If you have any ques[ions about [his recommendation
pleue contact Oshkosh Fire Chief Tim Franz or myself.
Respectfully Submitted, Approved:
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Jon Q Urben,General Services Manager Mark A. Rohbff, City Manager