HomeMy WebLinkAboutSummit Design LLC/Channel 10 � v�IGINAL
PROFESS/ONAL SERV/CES AGREEMENT.•
HVAC ENG/NEER/NG SERV/CES- OCMS HVAC/MPROVEMENTS
THIS AGREEMENT, made on the eT" day of May, 2015, by and between the
CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and
SUMMIT DESIGN LLC, w6744 Rogersville Road, Fond du Lac, WI 54937, hereinafter
referred to as the CONSULTANT,
WITNESSETH:
That the City and the Consultant, for the consideration hereinafter named, enter
into the following agreement. The ConsultanYs proposal is attached hereto and
reflects the agreement of the parties except where it conflicts with this agreement, in
which case this agreement shall prevail.
ARTICLE I. PROJECT MANAGER
A. Assignment of Project Manager. The Consultant shall assign the following
individual to manage the project described in this contract:
(Joel B. Clary P.E. MBA CGD- Summit Design LLC)
B. Changes in Project Manager. The City shall have the right to approve or
disapprove of any proposed change from the individual named above as Project
Manager. The City shall be provided with a resume or other information for any
proposed substitute and shall be given the opportunity to interview that person prior to
any proposed change.
ARTICLE II. CITY REPRESENTATIVE
The City shall assign the following individual to manage the project described in this
contract:
(Jon Urben, General Services Manager)
ARTICLE III. SCOPE OF WORK
The Consultant shall provide the engineering services described in the
Consultant's "Oshkosh City Hall Channel 10 TV Station" proposal dated 4/22/15 and
attached as Exhibit A. If anything in the ConsultanYs proposal conflicts with this
agreement, the provisions in this agreement shall govern.
The Consultant may provide additional products and/or services if such
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products/services are requested in writing by the Authorized Representative of the
City.
ARTICLE IV. CITY RESPONSIBLITIES
The City shall furnish, at the ConsultanYs request, such information as is
needed by the Consultant to aid in the progress of the project, providing it is
reasonably obtainable from City records.
To prevent any unreasonable delay in the ConsultanYs work the City will
examine all reports and other documents and will make any authorizations necessary
to proceed with work within a reasonable time period.
ARTICLE V. TIME OF COMPLETION
The work to be performed under this contract shall commence immediately and
work will be completed no later than August 1 , 2015 unless both parties agree to
extend the completion date in writing.
ARTICLE III. PAYMENT
A. The Contract Sum.
The City shall pay to the Consultant for the performance of the contract the sum of
51,200.00, adjusted by any changes hereafter mutually agreed upon in writing by the
parties hereto.
Fee schedules shall be firm for the duration of this Agreement.
B. Method of Payment. The Consultant shall submit itemized monthly
statements for services. The City shall pay the Consultant within 30 calendar days
after receipt of such statement. If any statement amount is disputed, the City may
withhold payment of such amount and shall provide to Consultant a statement as to
the reason�s) for withholding payment.
C. Additional Costs. Costs for any additional services are to be negotiated and
set forth in a written amendment to this agreement executed by both parties prior to
proceeding with the work covered under the subject amendment.
ARTICLE IV. CONSULTANT TO HOLD CITY HARMLESS
The Consultant covenants and agrees to protect and hold the City of Oshkosh
harmless against all actions, claims and demands of any kind or character whatsoever
which may in any way be caused by or result from the intentional or negligent acts of
the Consultant, his agents or assigns, his employees or his subcontractors related
however remotely to the performance of this Contract or be caused or result from any
violation of any law or administrative regulation, and shall indemnify or refund to the
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City all sums including court costs, attorney fees and punitive damages which the City
may be obliged or adjudged to pay on any such claims or demands within thirty (30)
days of the date of the City's written demand for indemnification or refund.
ARTICLE V. INSURANCE
The Consultant shall provide insurance for this project that includes the City of
Oshkosh as an additional insured. The specific coverage required for this project is
identified as the City of Oshkosh's Professional Services Insurance Requirements as a
separate document.
ARTICLE VI. TERMINATION
A. For Cause.
If the Consultant shall fail to fulfill in timely and proper manner any of the obligations
under this Agreement, the City shall have the right to terminate this Agreement by
written notice to the Consultant. In this event, the Consultant shall be entitled to
compensation for any satisfactory, usable work completed.
B. For Convenience.
The City may terminate this contract at any time by giving written notice to the
Consultant no later than 10 calendar days before the termination date. If the City
terminates under this paragraph, then the Consultant shall be entitled to compensation
for any satisfactory work performed to the date of termination.
This document and any specified attachments contain all terms and conditions
of the Agreement and any alteration thereto shall be invalid unless made in writing,
signed by both parties and incorporated as an amendment to this Agreement.
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In the Presence of: CONSULTANT
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By: � �
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(Seal of Consultant (Specify Title)
if a Corporation.)
By:
(Specify Title)
CITY OF OSHKOSH
° � a �/�.--r���/�rc—
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' , � 7^ Mark A. R hloff, City Manager
ne sl �
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r� �� `�, � And: ( �';f������C ���-�
( ' ness) Pamela R. Ubrig, City Clerk
APPROVED: I hereby certify that the necess-
ary provisions have been made to
� � pay the liability which will accrue
� i L under this contract.
City AttOYRPJ
�'14f1G r�(ylq�
Finance Director
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PROPOSAL
Summit Design LLC
DATE: 4/22/2015 PROIECT: Oshkosh Ciry Hall -
Channel 10 N Station
TO: Subiect:
Mr.Jon Urben CPPO S Ton Cooling Fan Coil Replacement
General Services Manager and HVAC Ductwork Improvement.
Ciry of Oshkosh
21 5 Church Avenue
Oshkosh, WI 54903-1130
HVAC Desien & Scooe af Work For:
• Perform one site visit to collu[data and pictures on existing system with help of Oshkosh
maintenance staff.
• Collect organize info to help direct replacemen[via drawings and pic[ures.
• Ensure project complies with local and staee codes.
• FiLI ou[paperwork for any Focus and/or WPS grant money that may be available.
• Consult with contractor as needeA during replaeement.
• Perform a final walk[hrough visit at the compietion of projec[.
Work Not Iucluded
• Domes[ic Plumbing Design
• Electrical Design.
• Design of Sprinkler and Fire Alarm Sys[em.
• Fees required for State/Local review of plans and fees required for Permits.
Citv of Oshkosh General Services Deoartment Resoonsibilities
• Provide copies of azchiteetural construeiion drawings and specifications.
• Provide all prin[s, copies, and reproductions required for submittals and bidding.
� VJ6744 Roqersville Road Fond du Lac VN 54937 �
Phone(920)979-5452, Email: Summi(Design@Charter.net
Initials:
Fees
Construc[ion Documents and Cons[ruc[ion Admiuistration:
The fee to provide HVAC Design and Construction Administration Services as defined above are:
_ Oshkosh hvac Cooling Fan Coil hvac improvements @ Oshkosh's TV Station
51,200.00 (Oue Thousand Two Hundred Dollars and no cents).
Additional Services:
Submittal of drawings[o the CiTy or S[ate will be an additional cos[for these projects. Additional work
beyond the scope of this agreement must be approved by City of Oshkosh and will be billed at an hourly
rate not to exceed$85.00 per hour.
Terms:
Billing will be issued monthly or a[the completion of project phases as outline here. A bill for 90% of
[he fee will be invoiced after the completion of the hvac design. The ]0%balance will be required at
the completion of the walk through punch list. Payments are due within 30 days of[he invoice date or a
finance charge of 1%per month of the unpaid balance.
1 apprecia[e the opponunity[o quote you on this project.
Respectfully Submitted,
Approved By:
�z--��L ���� .
Joel B. Clary P.E. MBA CGD Jon Urbaq Director of Gcn. Services
SUMMIT DESIGN LLC
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