HomeMy WebLinkAbout11. 15-249
MAY 26, 2015 15-249 RESOLUTION
(CARRIED__6-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR DIGESTER PAINTING FOR WASTEWATER
TREATMENT PLANT TO MILL COATINGS INC AND DIGESTER
CLEANING TO SYNAGRO CENTRAL LLC (Total aggregate amount of
$88,360.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for digester painting
and digester cleaning for the Wastewater Treatment Plant; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following are
the only bids:
Digester Painting:
MILL COATINGS, INC.
PO Box 156
Suamico, WI 54173
Total Bid: $23,360.00
Digester Cleaning:
SYNAGRO CENTRAL LLC
435 Williams Court, Suite 100
Baltimore, MD 21220
Total Bid: $65,000.00
WHEREAS, these bids meet the minimum specifications and staff has reviewed the bids
and recommends acceptance of the bids.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh
that the said bid is hereby accepted and the proper City officials are hereby authorized and
directed to enter into an appropriate agreement for the purpose of same, all according to plans,
specifications, and bid on file. Money for this purpose is hereby appropriated from:
Acct. No. 551-1941-6401-00000 Sewer Utility – Contractual Services
BID TAB
BID FOR DIGESTER PAINTING -
FOR WASTEWATER TREATMENT PLANT
BIDS OPENED MAY 15, 2015
NAMES OF BIDDERS BID START DATE
TERMS
Mill Coatings Inc ✓ ARO
PO Box 156 $23,360.00 Lump Sum
Suamico WI 54173
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CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,
54903-1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: May 18, 2015
RE: Bid Award- Digester Cleaning and Painting for the Wastewater Treatment
Plant
BACKGROUND
The Common Council allocated $70,000 in the Wastewater Treatment Plant 2015
operating budget for the cleaning and painting of digester #1 at the Wastewater
Treatment Plant. There are three anaerobic digesters at the Wastewater Treatment Plant
that require cleaning as necessary or on a five-year rotation. The cleaning removes
accumulated grit and material and helps maximize the performance of the biosolids
treatment process. In addition, digester #1's coating has surpassed its useful life and
needs to be painted to protect the integrity and longevity of the metal covers and
structure. This painting will be done once per year per digester starting in 2013 and
expected to be complete by 2015.
ANALYSIS
Working in conjunction with the Wastewater Division, Purchasing reviewed and
prepared proposals seeking vendors for both scopes of work. Bids were advertised in the
local paper. Bids were received on May 15, 2015. The bid tabs for both projects are
attached. Purchasing and Wastewater Division staff reviewed the sole bid for the digester
cleaning and concluded Synagro Central LLC met the minimum bid specifications. In
addition, staff reviewed the sole bid received for the digester painting and concluded Mill
Coatings Inc. met the minimum bid specifications. These are the same two vendors that
coordinated digester #3's cleaning and painting in 2014 and staff have been satisfied by
their work.
FISCAL IMPACT
In the digester cleaning bid specifications the estimate of 100 tons is used to establish an
approximate bid amount. The actual amount of tonnage removed from the cleaning in
2014 was 43.26 tons so it is expected that the 2015 actual tonnage will be less as well.
The total combined fiscal impact of the digester painting ($23,360) and the estimated
digester cleaning ($65,000) is $88,360. The amount budgeted in the 2015 operating
budget for these services is $70,000, however, based on the 2014 actual tonnage removed
from cleaning we anticipate the 2015 cleaning costs will be lower. As such staff believes
the 2015 budgeted amount will be sufficient for this project. We anticipate a sufficient
revenue stream to be available to cover any excess expense beyond the $70,000, if
required. These services will be funded from A/N#: 551-1941-6401-00000.
RECOMMENDATION
Purchasing recommends the Common Council award the digester painting bid to Mill
Coatings Inc. for $23,360 and award the digester cleaning bid to Synagro Central LLC
for a not to exceed $65,000.
Respectfully Submitted, Approved:
779(
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager