HomeMy WebLinkAbout15. 15-253
MAY 26, 2015 15-253 RESOLUTION
(CARRIED___6-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: APPROVE LEASE AGREEMENT FOR TURF UTILITY VEHICLE
FOR LAKESHORE MUNICIPAL GOLF COURSE TO JOHN
DEERE FINANCIAL (Calendar year 2015 lease of $9,866.64 with
total 60 month lease of $49,333.20)
INITIATED BY: PURCHASING
BE IT RESOLVED by the Common Council of the City of Oshkosh that the
attached lease agreement between JW Turf (John Deere Financial) and the City of
Oshkosh is hereby approved and the proper City officials are hereby authorized to
execute and deliver the agreement in substantially the same form as attached hereto,
any changes in the execution copy being deemed approved by their respective
signatures, and said City officials are authorized and directed to take those steps
necessary to implement the terms and conditions of the Agreement.
Acct. No. 517-0630-6440-00000 Golf Course Fund – Other Rental
Cif?HALL
215 Church Avenue
P.O.Box 1130
Oshkosh 54903-1130
Wisconsin
City of Oshkosh
OJHKOJH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: May 15, 2015
RE: Approve Lease for Turf Utility Vehicle- Lakeshore Municipal Golf Course
BACKGROUND
The 2015 Lakeshore Municipal Golf Course (LMGC) operating budget has been allocated
$10,000 with the intent of funding the first year of a five year lease to purchase a new turf utility
vehicle. This vehicle will be used to address various golf course operations including
spraying/applying herbicides and pesticides and hauling and unloading materials. The current
vehicles used for these operations do not have the weight or volume levels to be productive and
when loaded for use they have neither the power or brake capacity to operate safely or efficiently.
In addition the excess hours, age and parts availability of the current vehicles make them
impractical to justify further investments of repairs and maintenance. A new turf utility vehicle
will have larger capacity to accomplish more tasks in a shorter period of time, require less travel
time to refill and provide more features to enhance course operations.
ANALYSIS
Working with LMGC staff Purchasing researched vendors for a new turf utility vehicle. Staff
concluded only one manufacturer (John Deere) could provide a vehicle that could incorporate all
the necessary implements for LMGC operational needs including being able to accommodate a
300 gallon sprayer. The new unit would include a John Deere 2020A ProGator, a John Deere
HD300 Sprayer and a Dakota 401 Turf Tender Top Dresser/Spreader. JW Turf is the assigned
John Deere dealer for our territory. The cost for this unit before financing is $44,795. Purchasing
solicited financing terms from four municipal leasing firms for a five year (60 month) lease and
received proposals with annual percentage rate percentages from 4.0%-5.05%. Trade-in of the
current vehicles was factored into the proposals. Purchasing determined the most competitive
lease financing for this unit was from John Deere Financial which offered a 4.0% APR on 60
monthly payments for $822.22/month for a total amount financed of $49,333.20. At the
completion of the lease the city would own the unit for one dollar. The unit has a 20 year
anticipated life span. The lease also includes a "non appropriation of funds" clause that allows
the city to return the vehicle if annual budgets are not funded appropriately during the lease term.
FISCAL IMPACT
The 2015 LMGC annual budget has allocated $10,000 for the first year of an intended five year
lease for this vehicle. The annual lease payments for this vehicle will be $9,866.64. These lease
payments would be charged to A/N#: 517-0630-6440-00000.
i3
RECOMMENDATION
Staff recommends the Council authorize entry into the 60 month lease with John Deere Financial
for this vehicle as proposed.
Respectfully Submitted, Approved:
Jon G. Urben, eneral Services Manager Mark A. Rohloff, City Manager