HomeMy WebLinkAbout24. 15-262
MAY 26, 2015 15-262 RESOLUTION
(CARRIED___6-0_____LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: APPROVAL OF SPECIAL EVENT / BUSINESS IMPROVEMENT
DISTRICT (BID) MARKETING CONSORTIUM / UTILIZE CITY
STREETS & OPERA HOUSE SQUARE FOR CHALK WALK /
SEPTEMBER 12, 2015
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to the BID Marketing Consortium (Kyla Morris) to utilize
the 400 block of N. Main Street, Market Street and Opera House Square, on Saturday,
September 12, 2015, from 8:00 a.m. to 8:00 p.m. for their Downtown Oshkosh Chalk Walk,
in accordance with the municipal code and the attached application, with the following
exceptions/conditions:
A. Clean up to be completed through a combination of the use of a sidewalk
sweeper and low power powerwashing of any remaining residue as approved
by the City of Oshkosh Department of Public Works.
B.
C.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer
shall pay the City’s actual costs for extraordinary services.
Cost Estimates for Extraordinary Services
Police Department –
OPD Cones / No Parking Signs ($20 preliminary estimate)
Street Department –
Barricades / Signs ($45 preliminary estimate)
APPLICATION FOR SPECIAL EVENT PERMIT -
TO BE RETURNED TO CITY CLERK
GENERAL EVENT INFORMATION ,.
Official Name of Special Event:
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Start Date: End Date: P1 / 12-/ { 1�
Briefly describe your event. Be sure to include the purpose of the event and a description of
all planned activities.
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EVENT DATE
SUN
MON
TUE
WED
THUR
FRI
SAT
SETUP TIME
START TIME
STOP TIME
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TEAR DOWN/
CLEAN UP
COMPLETED
Location of
List streets that may be closed or otherwise affected by your event: qWqWVVW1i
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Estimated Attendance (daily & total):
Number of Booths:
Organization(s)
(including addresses
ng Event:
Please check this box if your organization is tax-exempt and provide proof of
tax exempt status with this application.
APPLICATION FOR SPECIAL. EVENT PERMIT -
TO BE RETURNED TO CITY CLERK
Primary Contact: PA 1A MD 5,
Daytime Telephone:
Cell Phone:
Fax:
Email:
Address:
City:
Secondary Contact:
Daytime Telephone:
Cell Phone:
Fax:
Email:
Address:
City:
12-0 . LA 19 . U D 23
D%AUW State: Zip Code: P910
Onsite Primary Contact:
Cell Phone:
Fax:
Email:
Address:
City: State: Zip Code:
Onsite Secondary Contact:
Cell Phone:
Fax:
Email:
Address:
City:
State: I zip Code:
NOTE: Either the primary or secondary onsite contact must be present onsite at all times during
the event.
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Downtown Oshkosh Chalk Walk 2015 2/19/15 9;08 AM
The BID Marketing Consortium presents the 2015 Downtown Oshkosh Chalk Walk!
Purpose;
To provide a safe family focused event Downtown Oshkosh featuring one of the
strength of this city - art. This is sponsored by the BID Marketing Consortium as a
means to increase foot traffic to Downtown Businesses.
History:
In 2014 Committee members put on the first ever Downtown Oshkosh Chalk Walk.
Over 40 artists, 35 Businesses and over 50 children participated in last year's
event. We expected around 3000 patrons to visit the event throughout the day and
ended up having 5000+ attendees.
Chalk Festivals have become a staple of many Downtowns as a way to showcase
the community's art. Based around Appleton's Chalk Festival and Wausau's Chalk
Festival, the Downtown Oshkosh Chalk Walk is looking to make this a yearly event
and a staple for Downtown Oshkosh.
Time Frame:
Saturday September 12th from 6:30AM - 9PM
Artists will begin creating at SAM with a closing ceremony at 7:30PM.
Materials:
Each artists will be provided with an assigned sidewalk space approx. 4' x 4'
Materials Used: Non -Toxic Koss International Brand Color Pastels (Chalk)
*Please see attached documents for Non -Toxic Reports and a case study by UWO
Geology and Chemistry Professors for more information on Non -Toxic components
in the materials to be used.
Street Closures:
The Use of Opera House Square and Market Street
Plan:
- Participants will be artists from around Wisconsin, students from UWO, students
from High Schools in and around Oshkosh, groups and individuals.
- All Chalk Art will be created on the sidewalks of the square. Artists will be
provided with Non -Toxic Pastels (Chalk).
- Back up for Rain - the following Saturday, September 19, 2015. If it rains on our
back -up date - event will be cancelled.
- Food Vendors at the event will be local Downtown Businesses and Non Profit
Organizations with valid licenses /permits. They will not be cooking on site - all food
will be prepared prior to event.
- Garbage cans will be utilized throughout the designated area and monitored by
volunteers.
- An information table will be set up by the Sun Dial fountain and manned
throughout the event for communication.
Oversight:
- The committee and volunteers will be responsible to monitor compliance with
safety and materials.
Clean Up:
- There will be no cleanup plan as chalk is Non - Toxic. This will encourage visitors to
visit Downtown after the event. Wausau and other cities cover artwork and turn off
sprinkler systems to keep chalk art on sidewalks for as long as possible, as the
attraction keeps businesses busy during the summer months.
Public Safety:
- Volunteers will be actively monitoring throughout the event and if needed will
utilize 911 for all emergency needs. Downtown Businesses will provide any needed
restrooms; the public can individually purchase food and beverages. BID is a part of
the City of Oshkosh and shares insurance.