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HomeMy WebLinkAbout35009 / 88-236 AUGUST 18 1988 #236 RESOLUTION CCARRIED LOST LAIO OVER WITHDRAWN ) PURPOSE: APPROVE COMIUNITY DEVELOPMENT BLOCK GRANT CITIZEN PARTICIPATION PLAN INITIATED BY: DEPARTMENT OF COMMUNITY DEVELOPMENT WHEREAS, [he Hovsing and Community Development AcC of 1987 made changes [o Community Development Block Gran[ (CDBG) citizen par[icipa- tion requiremenCS; and WHEREAS, under the 1987 Act, in order [o receive i[s annual COBG Entitlement Gran[ the Ci[y must cer[ify [hai it is following a detailed dtizen participaCion plan; and WkIEREAS, the City's Ci[izen Par[icipa[ion Plan has been developed [o incorporate [he thanges required by the 1987 Ac[ for sai.d cetCification. NOW, THEREFORE, BE IT RESOLVED by ihe Common Council of the Ci[y of Oshkosh that [o provide for and encourage ci[izen participa[ion in its CDBG P[ogram, the CDBG Citizen Participation Plan, a[iached hereto, is hereby adopted. SUBHITTED DY APPROVED /%/� ' �- � _ �g _ Resolution #236 CITIZEN PARTICIPATION PLAN O.f HI�O.f H ON THE WATER AUGUST 1988 - ,8a - Resolution #236 TABLE OF CONTENTS PAGE BACKGROUND . . . . . . . . . . . . . . . . . . . . . . . . . 1 SCOPE OF PLAN . . . . . . . . . . . . . . . . . . . . . . . 1 CITIZEN PARTICIPATION PLAN OBSECTIVES . . . . . . . . . . . Z CTTIZEN PARPICIPATION POLICY . . . . . . . . . . . . . . . . 3 APPENDIX PUBLIC NOTICES . . . . . . . . . . . . . . . . . . . . � LIST OF CAC MEMBERS . . . . . . . . . . . . . . . . . . 15 - 18b - Resolution #236 BACRGROUND The City of Oshkosh has received Federal Community Development Block Grant (CDBG) funds since 1974. Under the CDBG Program, the City of Oshkosh receives an annual entitlement grant to be used for local community development activities. Citizen input has been an integral part of the City's CDBG Program. To provide for and encourage citizen participation, tha City works with a Citizen's Advisory Committee as well as conducting public hearings and meetings during the development of the annual CDBG application. The entire process is designed to provide for an intense and meaningful level of participation with the community as-a-whole. This document is intended to establish a frame work within the parameters of CFR 570. 508 by which that participation can be best attained. A list of Citizen' s Advisory Committee members and examples of schedules and public notices, are included in the Appendix of this Plan. Comments on this Plan, the citizens participation process contained herein, or any element of the CDBG Program, are welcomed at any time. Written comments should be addressed to: Department of Community Development, City of Oshkosh, 215 Church Avenue, P.O. Box 1130, Oshkosh, WI 54902-1130. The DepaTtment is loCated in Room 201 at City Hall ; (414) 236-5055. SCOPE OF PLAN The scope of this will be to determine the City's goals and policies so as to ensure citizen participation in the planning, assessment and implementation of the City's Community Development - 1 - - 18c - Resolution q236 Block Grant Program. The Plan will become effective upon adoption by the City of Oshkosh Common Council. This Plan may not be construed to restrict the responsibility or authority of the City of Oshkosh for the development and execution of its Community Development Block Grant Program. CITIZEN pARTICIPATION PLAN OBJECTIVES This Citizen Participation Plan is designed to meet the following objectives: 1) To provide for and encourage citizen participation, with particular emphasis on participation by persons of low- and moderate-income who are residents of slum and blighted areas and/or low- and moderate-income neighborhoods. 2) To provide citizens with reasonable and timely access to local meetings, information, and records relating to proposed and actual use of CDBG funds. 3) To provide technical assistance to groups representative of persons of low- and moderate-incomes seeking assistance through the CDBG Program. 4) To obtain citizens views and to respond to proposals and questions at all stages of the CDBG Program by holding public hearings and meetings after adequate notice at a place convenient to citizens. 5) To provide for a timely written answer to written complaints and grievances within 15 working days, if practicable. - Z - - 18d - Resolution #236 6) To identify how the needs of non-English speaking residents will be met at meetings or hearings where a significant number of non-English speaking residents ara expected to attend. CITIZEN PARTICIPATION POLICY Based on the Citizen Participation Objectives, the following policies will be implemented in order to provide for and encourage extensive citizen participation in the City's CDBG Program. 1) The Citizens Advisory Committee (CAC) will hold public hearings and meetings designed to review program performance, develop community objectives, identify program needs, prioritize activities, and recommend an annual CDBG Program. The complete CAC schedule will be published prior to the first CAC meetinq and individual notices published prior to all CAC hearinqs and meetings, encouraging citizens to attend. 2) A notice shall be placed in the Northwestern notifying citizens of the expected entitlement grant and inviting citizens and groups to submit proposals and suggestions for projects to be funded. The notice shall also state that technical assistance can be received through the Department of Community Development. 3) If needed, the Department of Comruunity Development will provide technical assistance to community organizations, groups representative of low- and moderate-income persons, individuals, etc. , so that they may participate in the planning, - 3 - - 18e - Resolution #236 implementation and assessment of the CDBG Program. Such assistance may include presentations by staff, information about the program, assistance in submitting a proposal, assistance in carrying out a project if £unded, and other reasonable requests. 4) The receipt of a written proposal will be acknowledged by letter within 15 days. The letter will also inform the applicant of the application process so they can follow the progress of their application. A second letter will be mailed after the completion of the application process, stating the status o£ the proposal and the reason(s) for including or not including it in the application. 5) Special attempts to encourage the participation of low- and moderate-income persons residing in slum and blighted areas will be made by conducting neighborhood hearings. In addition to meetings requested by citizens, two neighborhood hearings will be held upon the completion of the preliminary application. Sufficient public notice will be given about the funding and location of CDBG activities to allow persons to determine the degree these activities may affect them. 6) Public hearings on the Final Statement of Community Development Objectives and Projected Use of Funds will be held before the City Plan Commission and Common Council. 7) Citizens dissatisfied with any aspect of the CDBG Program are advised to contact the Department of Community Development. If a citizen feels their complaint or grievance has not been satisfactorily addressed through discussion, a written statement can be filed. The Department o£ Community Development - 4 - - 18f - Resolutian #236 will provide a written response to the complaintant within 15 working days. All written complaints or grievances, and the City' s response, will be forwarded to the Milwaukee Area office of the U.S. Department of Housing and Urban Development for review. Complaintants will also be provided with the name and address of a HUD person who they can contact directly. 8) Notice of public hearings and meetings will be published once in easily readable type in the non-legal section of the Northwestern at least 10 days prior to the date of the hearing. The notice shall include, at a minimum, the date, time, location, and purpose. 9) The City will provide full public access to program information. Notices will be published to inform citizens of meetings, hearings, funding availability, activities proposed, and when certain documents have been completed and are available for review. As an ongoing process, the City shall provide full and timely disclosure of records and information (consistent with local, Federal and State law) . Documents, information, and other materials shall be available during normal working hours, 8 : 00 AM - 4 : 30 PM, at the Planning and Research Division Office of the Department of Community Development, Oshkosh City Hall, Room 201, 215 Church Avenue, Oshkosh, WI 54902 . In addition to making files containing program documents reasonably accessible for public review, the Department shall make copies of the Application, Grantee Performance Report, Environmental Review Record, and Citizen Participation Plan available upon request at no charge. - 5 - - �89 - Resolution #236 10) The Department of Community Development will make arrangements with the Oshkosh Lao/Hmong Association and the University of Wisconsin-oshkosh, to provide interpreters for those public meetings where a significant number of non-English speaking residents can be reasonably expected to attend. 11) The City will amend its Final Statement if, during the program year, it is decided not to carry out an activity described in the Final Statement, propose a new project, or to substantially change the purpose, scope, location or beneficiaries of an activity. For purposes of this Plan, the criteria for substantial is defined to be an action which � increases or decreases an activity budget by an amount equal to or in excess of ten percent (10$) of the current entitlement grant, or if the location of a project is changed in a manner which would deprive persons originally included of specific benefits. A public hearing to amend the Final Statement would be held before the Common Council. Public notice, as outlined previously in this Plan, would be used to provide citizens an opportunity to comment on the proposed amendment. 12) Outreach efforts to attract participation and inform citizens about programs, such as the Housing Rehabilitation Program, will be accomplished through public service announcements, brochures, and other means as deemed appropriate by the Department of Community Development. 13) The City Administration reserves the ability to amend this Plan according to time and manpower constraints. The Plan will be subject to annual review by the CAC. Revisions recommended by the CAC shall be incorporated into the CDBG process and the Plan reprinted prior to the next years application schedule. cpplarv8/88 - 18h = 6 - Resolution #236 A P P E N D I X - 18i - � Resolution #236 NOTICE OF CAC PUBLIC HEARING AND MEETING The City of Oshkosh Citizens Advisory Commit[ee (CAC) wi11 hold a publit hearing and meeCing on Tuesday, October ll, 19A8 at 4:00 PM in Room 404 of City Nall , m obtain ci[izens comments and input for the development oF activi[ies and projec[s [0 6e included in Che Final Siatement of Commvni[y Development Objectrves and Projected Use of Funds for the Ciiy's 1988-89 Community Development Block Gran[ (CDBG) Program. The CAC also wan[s to find out what kind of a job you [hink the Ci[y is doing in adminis[ering [he Program, whe[her or not you [hink the coniractors are performing well , how well you feel our previ.ously funded projec[s are doing, and whether or no[ [he programs are helping us mee[ ovr overall objec[ives. A Grantee Performance Report covering our 1987 CDBG Program is available for p�blic review a[ the Clty Clerk's office, be[ween 8 AM and 4:30 PM, Monday thru Fciday. Copies of [his report will be provided upon request at no charge. The Gran[ee Performance Repor[ will also be revlewed at [he Oc[o6er llth meeting. 1'o encoarage addi[ional citizen pac[icipa[ion, ihe CAC decided to publish i[s 1988-89 schedvlc of up-coming meetings. Please attend [hese meetings and help us evalua[e our pas[ performance and to commen[ o� any ac[ivities [hat you may wan[ [o be considered for po[eniial CDBG funding. The following is a [en[ative schedule; [herefore, ihe [ime and date should be conHrmed prior [o a[[ending by calling the Dep[. of Community Development at 236-5055. Ten[a[ive 1988-89 CAC and CDBG Application Schedule DaLe Cvent Aug 30, 1988 CAC tour of projects; South Park 3 :00 PM Oct 11 CAC orientation; selection of Chairperson and Vice- 4 : 00 PM Chairperson; review of 1988 CDBG Program & 1987 GPR; Subcommittee assignments Nov 15 15T CAC MEETING & PUBLIC HEARING: (Pre-application 4: 00 PM meeting) Review specific projects that have been discussed to date by the Subcommittees; hold public hearing; technical assistance assigned; adjourn to Subcommittee meeting area if necessary. Dec 6 2ND CAC MEETING & PUBLIC HEARING: Public hearing to 4 :00 PM obtain citizens requests for funding; discussion of the tentative prioritization of CDBG funded projects to be incorporated into the 1989 Capital Improvement Program Dec 13 3RD CAC MEETING & PUBLIC HEARING: PTesentation of 4 :00 PM 1989 Preliminary Capital Improvement budget and draft Statement of objectives & Projected Use of Funds NEIGHBORHOOD HEARINGS (7: 00 PM) Jan 3 , 1989 South Park Middle School Jan 4 Merrill Middle School - � - - �87 - . Resolution #236 Jan 5 FINAL CAC MEETING & PUBLIC HEARING: Report on 4 : 00 PM neighborhood meetings; final comments to be received; review o£ Final Statement to be recommended to Council for review and adoption Jan 9 Public Hearing and Plan Commission review of Final Statement of Community Development Objectives and Projected Use of Funds Jan 19 Public Hearing held before Common Council/Adoption of 7 :00 PM Final Statement Jan 23 Submit Final Statement to HUD; publish Final Statement & Combined Notice to Public of Intent to Request Release of Funds & Environmental Findings Feb 10 Submit to HUD, Request for Release of Funds (FOrm HUD-7015.15) March 1 Beginning of 1987-88 CDBG Program Year PUBLISHED: Sep[ 30� 1988 _ g ' - 78k - . resolution #236 NOTICE OF CAC PUBLIC HEARING AND MEETING The Ciiy of Oshkosh Ci[izens Advisory Commit[ee (CAC) will hold a public heari�g and meeting on iuesday, November 15, 1988 a[ 4:00 PM in Room 404 of Ci[y Hall , Co review ptopose projects for C e preparation of a S[a[e- ment of Community DevelopmenC O6jec[ives and Projec[ed Use of Funds for [he Ci[y's 1988-89 Communi[y Development Block Grant (CDBG) Program. Any and all pereons interested Ln [he above will be given an opporiunity to be heard ai said [ime and place. If persona planning on a[tending have specialized needs, i.e. language in[erpreter, handicap accessibility, etc. , or if additional information abou[ the meeting or [he CDBG Progzam is desired, con[act [he Dep[. of Communi[y Development at 236-5055. PUBLISHED: Nov 4, 1988 - 9 - - 181 - Resolution #236 NOTICE OF CAC PUBLIC HEARING AND MEGTING The Ci[y of Oshkosh Citizens Advisory Commit[ee (CAC) will hold a public hearing and mee[ing on Tvesday, December 6, 1988 at 4:00 PM in Room 404 of Ci[y Hall , [o review the ten[a[ive list of priori[ized projects to be included in the Final Statemen[ of Co�mnunity DevelopmenC Objectives and Projec[ed Use of Funds for the CiCy's 1988-89 C�BG Program and Capi[al Improvemen[s Program. Any and all persons interested in the above will be given an oppor[uni[y [o be heard a[ said time and place. ' 7f persons planning on a[[ending have specialized needs� i.e. language interpre[er, handicap accessibili[y, e[c. , or if additional informa[ion about [he mee[ing or [he CDBG Program ie desired, con[ac[ [he Dep[. of Communi[y Developmen[ a[ 236-5055. PUBLISHED: Nov 25, 1988 - 10 - - 18m - Resolution #236 NOTICE OF CAC PUBLIC HEARING AND MEETING The Ci[y of Oshkosh Citizens Advisory Commit[ee (CAC) will hold a publ.ic heating and mee[ing on TuesAay� December 13� 1988 at 4:00 PM in Room 404 of Ci[y Hall [o review [he 1989 PreLiminary Capital Imprwemenis budget and the draf[ S[a[emen[ of Communi[y Developmen[ Objec[ives and Projecied Use of Funds for [he Ciiy's 1988-89 CD6G Program. Any and all persons interes[ed in [he above will be given an opportunity to 6e heard at said [ime and place. If persons planning on attending have specialized needs, i.e. language interpreier, handicap acceasibili[y, etc. , or if additional informaiion abou[ ihe meeting or [he CDHG Program is desired, contact [he Dep[. of Communliy Developmen[ a[ 236-5055. PUBLISHED: Dec 2, 1986 - 11 - - 18n - Resalution #236 NOTICE OF FINAL CAC PUBLIC HEARING AND MEETING The Ci[y of Oshkosh Citizens Advisory Commit[ee (CAC) will hold a public hearing and mee[ing on Tharsday� Sanuary 5, 1989 at 4:00 PM in Room 404 of Ci[y Hall, [o hear all Hnal comments from citizens and teview the Hnal 1989 Capital Improvements Program (CIP) and final 5[atemen[ of Community Developmen[ ObjecCives and Projected Use of Funds. At present, [he City of Oshkosh is anticipaiing the receipt of approzimately $ in Federal HU� funding for 1989. Any and all persons in[erested in the above will be given an opportuni[y to be heard ai said [ime and place. If persons planning on a[[ending have specialized needs, i.e. langaage in[erpre[er, handicap accessibility, etc. , or if addi[ional information abou[ [he meeting or [he CDBG Program is desired, contact the Dep[. of Commvni[y Development a[ 236-5055. PUHLISfIED: Dec 23, 1988 - 12 - - 180 - Resolution #236 NOTICE OF PUBLIC HEARING The City of Oshkosh Plan Commission will hold a public hearing on Monday, January 9� 1989 a[ 4:00 PM in Room 404 of City Hall m review [he Final Sta[ement of Communi[y Developmen[ Objectivea and Projected Use of Funds for [he Ci[y's 1988-89 CDBG Program, and de[ermice i[s rela[ionship [o [he Ci[y of Oshkosh Comprehensive Plan. The Statemen[ lists [he community development ac[ivities the City proposes [o carry ouG wi[h an[icipaied CDBG fands in the amount of $ to be received from HUD on or abou[ March 1 , 1989. Any and all persons interesied in [he above will be given an opportuni[y to be heard a[ said [ime and place. If persons planning on a[[ending have specialized needs, i.e, language interpre[er, handicap accessibility, e[c. , or if additional informa[ion abov[ [he meeting or the CDBG Proqram is desired, con[ac[ [he Dept, of Community Development at 236-5055. PllBLISHED: Dec 30, 1988 - 13 - - �8P - Resolution #236 NOTICE OF PURLIC HEARING The CiCy of Oshkosh Common Countil will hold a public hearing on Thursday, �anuary 19, 1989 at 7:00 PM in Room 406 of Ci[y Hall , to receive additional pu6lic commen[s on [he Final 5[a[emen[ of Community Development Objectivea and Projected Use of Fands for the Ci[y' s 1985-89 CDBG Program. The Statemen[ lists the community development activi[ies [he Ciiy proposes [o carry ou[ with aniicipated CDBG funds in the amouni of $ to be received from HUD on or abov[ March 1 , 1989. Copies of the S[a[ement are available for public examina[ion at [he ofHce of the Ciiy Clerk beiween [he hours of 8 AM - 4:30 PM, Monday [hru Friday. Any and all persons interes[ed in [he above will be given an opportunity [o be heard a[ said [ime and place. If persons planning on at[ending have speciallzed needs, i.e. language interpreCer, handicap accessibiliCy, etc. , or if addi[ional information about the mee[ing or [he CDBG Program is desired, con[a<t the Dept. of Communi[y Developmen[ a[ 236-5055. PUBLISNED: Jan 4 & 9� 1989 - 14 - _ �gQ _ Resolution #236 CITIZENS ADVISORY COMMITTEE (3 Yrs. ) Robert Barker 50 Pearl Avenue 236-5311 8/1/90 John Bradley 1682 Maricopa Dr. 426-0358 8/1/90 Jan Cies2ynski 610 N. Sawyer St. 231-3573 8/1/88 Louise Coumbe 1028 Elmwood Ave. 231-4722 8/1/90 Richard Crombie 1616 W. 7th Ave. 233-7000 8/1/90 Thomas Day 735 A Jackson St. 424-0530 8/1/89 Allan Ekvall 1247 Jackson St. 231-3549 S/1/88 William Fries 1324 Washington 231-3052 8/1/88 Martin Gruberg 1545 Maricopa Dr. 235-4822 8/1/90 Kristine Haffeman 2844 Stoney Beach 235-7093 8/1/89 Stephen Hintz 559 Hazel St. 424-3230 8/1/88 Judy Holst 1406 Murdock Ave. 233-0301 8/1/88 Edythe Horn 1661 Delaware Ave. 233-6984 8/1/90 Robert Juedes 1655 Beech St. 231-3170 8/1/90 Charles Kornder 1626 W. 5th Ave. 231-8560 8/1/89 Joanne Kosanke 716 E. Irving Ave. 424-0485 8/1/88 Jerry Kowall 1108 Jefferson St. 231-3030 8/1/90 John Krumm 1548 W. 7th Ave. 235-8750 8/1/90 Thomas LaFontaine 506 A West New York 361-2000 8/1/89 Carol McIlree 1202 E. New York 235-1625 8/1/88 Karen Neubauer 447 W. 12th Ave. 231-8130 8/1/88 Ralph Nielsen 1617 W. 5th Ave. 233-0919 8/1/88 Dennis Noone 1700 Cliffview Dr. 424-4250 8/1/90 Sy Nowacki 1306 Custer Ave. 235-7746 8/1/89 SandTa Putman 1515 W. Murdock 231-6249 8/I/89 Ronald Rasmussen 319 Irving Ave. 235-7544 8/1/88 Gary Ruhl 816 W. 8th Ave. 233-2637 8/1/89 Arthur Salomon 536 Algoma Blvd. 235-0235 8/1/88 Janet Scalpone 2033 Menominee Dr. 729-1100 8/1/89 David Schultz 507 Jackson Dr. 235-5454 8/1/89 Dennis Schwab 1836 Cliffview Ct. 233-4184 8/1/89 Craiq Schwalenberg 1925 White Swan Dr. 231-0555 8/1/88 Dorothy Schwartz 1008 Jackson St. 231-8564 8/1/89 James Smith 1190 Sawtell Ct. 426-2835 8/1/88 Justine Sommers 1432 W. 4th Ave. 231-1947 8/1/88 Paul Stadtmueller 900 S. 5th, Winn. 424-0100 8/1/89 Glenn Steinbrecher 1115 Merritt Ave. 426-1683 8/1/90 Norbert Underwood 1522 W. 6th Ave. 231-7436 8/1/88 James Unger 1212 E. New York 235-6371 8/1/88 Jackie Waqner 1207 School Av=. 235-9211 8/1/89 Kathryn Weber 1609 W. 6th Ave. 235-4694 8/1/88 Norman Whitford 237 W. 9th Ave. 231-0605 8/1/89 - 15 - - 18r - � / y U O m � i+ a � ai c E o n... o +� f. m v ¢ > . . ai u o .� ++ TS- �� i� m �. .. d m �v c m a �n �n � c rn oww E N 4 4 Z O �+ �p U Y O] M � N NU • � yt > ++ Z W O +' O -+ L C � �+ CC O N 01 H R' v di � 06 a' Q U' 6 £ V d if•'.