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TO: I Ionorable Mayor and Members of the Common Council
PROM: Mazk A. Rohloff, Ciry Manager
DATE: May 1, 2015
RE: Council Chambers Modilications Committee Recommendations
As you may be awaze the Council Chambecs in City Hall (Room 40� was last updated in
1995. A Council Chambers Modificatio�s Committee was established to �eview future
considerations and updates foc chambers and the adjoining meeting room (Room 404).
Mayor Cummi�gs, Council mcmber Paoske, Council member Pech and city s[aff
participa[ed on[he committee.
The committee has completed their review and has provided the following recommended
modifications, CIP allocations/timelines and estimated costs. For 2015 the CIP Major
Equipment budget has allocatcd $70,000 for replacing the circa 2002 broadcasting
equipment in Council Chambers Room 406 (4 camecas, new video switchec, new
graphics controller, audio mixer and associated recording equipment). This equipment is
anticipated to be installed in the fall, 2015. The $7Q000 budgct is fully committed with
the above mention equipment. �or 2016 the wmmit[ee recommends allocaUng $40,000
in the 2016 CIP Property Improvemeuts to roplacc circa 1995 Cou¢cil Chambe�s Room
facility and technology items. Updates include ca�pet tile, audience seating reLnishing,
display monitors, document cameca, assistive listeni�g accommodations, security
monitoring and microphone/audio improvements. For 2017 (he committee recommends
allocating $40,000 in the 2017 CIP Major Equipment to replace circa 2003 bcoadcasting
equipment in Room 404 (4 cameras, camera control units and associated recording
equipment).
Should you have any additional ques[ions about[he committeds recommendalions please
contact Gcncral Services Managec Jon Urben.
RespectfulLy Submitted,
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Mack A. Rohloff, City Managc�
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