HomeMy WebLinkAbout08. 15-238
MAY 12, 2015 15-238 RESOLUTION
(CARRIED__7-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR HVAC REPLACEMENT MAIN HALL UNIT FOR
GRAND OPERA HOUSE TO AUGUST WINTER & SONS, INC.
($113,000.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for HVAC
replacement of the main hall unit for the Grand Opera House; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
AUGUST WINTER AND SONS, INC.
2323 N. Roemer Road
Appleton, WI 54911
Total Bid: $113,000.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0130-7214-06535 Property Fund – Building/Roof HVAC
Improvements
BID TABULATION SHEET
HVAC ROOF TOP UNIT REPLACEMENI'
CITY OF OSHKOSH GRAND OPERA HOUSE
BIDS OPENED APRIL 23, 2015
Au ust Win[er and Sons Inc Gartman Mechanical Services
2323 N Roemer Roatl 520 W South Park Ave
A leton WI 54911 Oshkosh WI 54902
BASE BID $113,000.00 $118,500.00
Pre-QualPorm 2015 ZS 25
Supplietl BiE Bantl ES CS
Acknowled e addenda 1 es es
CITT HFLL
215 CM1wcM1RVenue
P.O.Box 11J0
a������saso�=nso Clty Of OShkOSh
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Q/�
TO: Honorablc Mayor and Members of the Common Council
FROM: lon Urbeq General Services Manager
DATE: May 1, 2015
RE: 8id Award-Grand Opera House HVAC Roof Top Replacement
BACKGROUND
The main hall roof [op HVAC uni[ a[ [he Grand Opera House is 30+ years old and has
experienced numerous rcpairs in the las[tive years. This unit provides heating and cooling to the
main hall area. Repairs have been increasing in frequency and wst and [he unit is no longer
considered reliable. An assessment of Ihe unit by Summit Designs HVAC Gngineering
recommended the unit be replaced as soon as possible. Based on [his assessment end [he history
of problems with [his unit, staff determined this project should bc a prioriry in [he 2015 CIP
Roofing/HVAC Program. Once ins[alled the new unit is anticipa[ed [o provide an overall 10-
15% higher efficienty with CO2 demand ven[ilation, the incorporation of variable speed cooling
wmpressors and a modula[ing heat exchanger.
ANALYSIS
Working with Summit Designs and Facilities Maintenance s[aff, Porchasing prepared bid
specifica[ions seeking vendors for [his projecL Bids were posted on March 28, 2015. A
mandatory pre-bid was held on April 9, 2015. The bids were opened on April 23, 2015. The bid
[ab is attached. After reviewing the bids, s[aff and Summit Designs have confirtned Ihe low bid
from Augus[W'inter& Sons, Inc. met all the minimum bid spccifications.
FISCAL IMPACT
The [otel fiscel impact of the bid for this projeet is $I 13,000. The 2015 Property Improvements
CIP budgeted $SOQ000 for HVAGRwf Replacemen[ Projec[s. With the inclusion ofthis project
and faetoring in eurrent/pending 2015 HVAC/Rooting projects [here are sufficient funds for [his
projeet. This project will be charged to A/N#323-0130J214-06535.
RECOMMENDATION
Nurohasing recommends the Common Council awatd this bid to Augus[ Winret& Sons, Inc. fot
$113,000.
Respec[fully Submitted, Approved:
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Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
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