HomeMy WebLinkAbout35703 / 90-471 JANUARY .18 1990 #471 RESOLUTION
(CARRIED LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE AGREEMENT / HOUSING AUTHORITY
INITIATED BY: DEPARTMENT OF COMMUNITY DEVELOPMENT
BE IT RESOLVED by the Common Council of the City of Oshkosh that
the attached Agreement for Services between the City of Oshkosh Housing
Authority and the Winnebago County Housing Authority is hereby approved
and that the proper City officials are authorized to execute said
Agreement.
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� Res. #471
Ar;�n�rrr FoR s�xvicEs
BETWEEN THE HOIISING AIITHORITY OF THE
CITY OF OSHKOSH AND THE
WINNEBAGO COIINTY HOIISING AIITHORITY
THIS AGREEMENT, made pursuant to Section 66.30 (2g) , Wisconsin
Stat. and entered into this day of , 19 , by and
between the HOUSING AUTHORITY OF THE CITY OF OSHKOSH, hereinafter
referred to as the "City Authority" and the WINNEBAGO COUNTY HOUSING
AUTHORITY, hereinafter referred to as the "County Authority", and the
CITY OF OSHKOSA, hereinafter referred to as the "City",
WITNESSETH, that
WHEREAS, under Section 59.075 Wisconsin Statutes, the County of
Winnebago duly created the Winnebago County Housing Authority by
Resolution No. 2, April 23, 1974, and
WHEREAS, under Section 59.075 Wisconsin Statutes, the
establishment, organization and administration of a County Housing
Authority is to be carried out pursuant to Sections 66.40 through
66.404, and
WHEREAS, under Section 66.404 of the Wisconsin Statutes, the City
is authorized and empowered to do any and all things necessary and
convenient to aid in the planning, construction, and operation of
various housing projects and mav enter into agreements with other
housing authorities with respect to such action.
NOW, THEREFORE, the parties hereto do mutually agre� as follows:
1. By the terms of this agreement, the City Authority agrees to
administer all functions of the County Authoritv and maintain�
a close working relationship with Winnebago County in the
- development, construction and operation of County Authority
low rent projects and other housin� programs necessary for the
elimination of unsafe or unsanitary housing conditions and the
furnishing of safe, adequate, and sanitary accommodations for
persons of low income throughout WinnPbago County.
• 2. The City Authority agrees to furnish all personnel and
facilities necessary for the administration and operation of
the County Authority more generally described as follows:
A. Office space for the County Authority at the offices
of the City Authority, 600 Merritt Avenue, Oshkosh,
Wisconsin and other administrative facilities as
needed to carry out the required functions of the
County Authority operations.
B. Administrative, accountin�, clerical, legal, health
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� Res. #471
Agreement for Services Between The Housing Authoritp
of The City of Oshkosh and The Winnebago County Housin� Authority
PaRe 2
and social services, and maintenance personnel on a
full or part time basis as needed.
C. Supplies, materials, and other services such as, but
not limited to, postage, offiee supplies,
publications, accounting and computer services, dues
and fees, car allowances, travel and training
e:�penses, and purchasing services.
3. The Executive Director and Secretary of the City Authority
shall serve as the F.�cecutive Director and Secretary of the
County Authority. The Executive Director shall carry out the
legal requirements of the position as required by State
Statutes, Department of Housing and Urban Development (HUD)
and Wisconsin Housing and Economic Development Authority
(WHEDA) regulations and other regulatory and legal
requirements as applicable. The Executive Director shall also
be responsible for the daily administrative functions of
the County Authority.
4. For the operation of the County Authority, the number of
admini�trative and clerical personnel positions shall be
detPrmined by the County Housing Authority's ability to
provide fundin� for salaries and benefits, staffing
recommendations from HUI) and/or WHIDA and work load determined
in cooperation with the Citq Authority.
A. New positions shall be added only after
recommendations by the County Authority Board of
Commissioners.
B. All administrative, clerical, and other positions
with the exception of maintenance personnel and
Resident Advisors shall be employees of the City of
Oshkosh, pursuant to the Agreement for Services
between the City Authority and the City of Oshkosh
and shall be hired under the provisions of that
agreement.
5. Maintenance employees and Resident Advisors for County
Authority housing projects shall be employees of the County
Authority. SalariPS and benefits for these positions shall be
the responsibility of the County Authority. Ch3rges for
supplies and any maintenance functions performed by City
Authority personnel shall be billed back to the County
Authority on an actual cost basis.
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� Res. #471
Agreement for Services Between the Housiag Authority
of The City of Oshkosh and The Winnebago County Housing Authority
Page 3
6. Legal services for the .County Authority shall be provided by
the City of Oshkosh attorney's office under the provisions of
the Agreement for Services between the City Authority and the
City of Oshkosh. The City Attorneq shall cooperate with the
Winnebago County Corporation Counsel in all legal matters
affecting the County Authority.
7. Administrative and Operating Policies required �y h�TD and
WHEDA shall be developed by the ExPCUtive Director and
Administrative staff and approved by the County Authority
Board of Commissioners. Such policies shall be consistent
� with those policies of the Oshkosh Housing Authority whenever
possible and/or appropriate. Other policies may be developed
from time to time and approved by the Board of Commissioners
as desirable.
8. Annual budgets for each County Authority housing project or
program and various books of accounts shall be� developed by
the Executive Director and administrative staff. Salaries and
benefits of staff, administrative expenses, office supplies,
travel and training expenses, dues, etc. , and all other
expenses of administering and operating the various County
Housing Authority housing projects and programs shall be
billed back to the respective budgets and accounts for those
programs. Dispersal of these expenses and accounting records
and procedures shall at all times conform to the fiscal
requirements of HUD, WHIDA, or other agencies or funding
sources that have sponsored the various County Authority
housing programs.
� A. ihe rxecutive Director shall provide the Board of
Commissioners with fiscal reports and records at the
monthly meeting of the Authority as they shall
require. The Commissioners shall consider approval
of said reports and authorize payments of just due
accounts and bills.
B. On an annual basis, or as ma}� be required, the
Executive Director shall make arrangements for an
audit by a Certif ied Public Accountant of the
accounts and records of the County Authority housing
projects and programs pursuant to the requirements
of HUD, WHEDA, or other agencies or funding sources.
Such audits shall be made available to the
Commissioners and to the City and County upon
completion.
- 22C -
� Res. #471
Agreement for Services Between The Housin�; Authority of
The City of Oshkosh and The Winnebago County Housing Authority
Page 4
C. All records and accounts maintained for the County
Authority shall at all times be open for inspection
and audit by the City or County, to the United
States Government, and to any agency, public or
private, that has a bonafide proprietar� interest in
the monies under the control of the County
Authority.
D. It shall be understood by all parties to this
agreement that neither the City Authority or the
City of Oshko�h shall be responsible for any debts
or defaults incurred in the administration and
operation of the County Authority's housing projects
or programs.
9. The Execut�ve Director shall schedule a regular monthly
meeting of the Commissioners of the County Authority. In
addition to the fiscal reports and presentation of bills, the
Executive Director shall make all other necessary reports to
accurately inform the Co�issioners as to the nperation of the
County Authority, proposed applications and plans for
� additional housing programs, development of County Authority
policies, and any other pertinent information for the
efficient operation of the Authority; and such additional
reports as the Commissioners shall request.
A. Meetings shall be scheduled and held according to
the open meeting law requirements of the State of
Wisconsin.
B. The proceedings of° each monthly meeting and any
special meeting shall be distributed to the
Commissioners and both Citq and County offices.
10. The services of the City Authority and any agreements entered
� into between the City Authority and the County Authority, and
any other agreements, contracts, or understandings entered
into by the City Authority or County Authority, either jointly
or separately, under the terms of the Agreement For Services
Between the Housing Authority of the Citv of Oshkosh and the
Winnebago County Housing Authoritv, dated March 31, 1977,
shall continue in effect unless they are in conflict with this
document.
11. This Agreement for Services, together with all applicable
provisions of the Agreement For Services Between the Housing
Authority of the City of Oshkosh and the City of Oshkosh,
- 22d -
� Res. #471
Agreement for Servi.ces Between The Housing Authority
of The City of Oshkosh and The Winnebago C�unty Housing Authritv
� Page 5
Wisconsin dated June 12, 1985, evidence the entire agreement
between the City Authority and the County Authority and no
changPS shall be made thereto except in writing upon approval
of the parties thereto.
12. Either party hereto may terminate this Agreement For Services
by giv�r.g siXty (60) days written notice of its intention to
do so to the other party.
THE HOUSING AUTHORITY OF
THE CITY OF OSHKOSH, WISCONSIN
WITNESS
BY
James A. Mather, Chairman
WITNESS
BY
John M. Franzen, Secretary
(SEAL)
THE HOUSING AUTHORITY OF
THE COUNTY OF WINNEBAGO, WISCONSIN
WITNESS
BY
David Loy, Chairman
WITNESS
BY
John M. Franzen, Secretary
(SEAL)
- 22e -
Res. #471
Agreement for Services Between The Housing Authoritv
of The City of Oshkosh and The Winnebago County flousing Authority
Page 6
CITY OF OSHKOSH, WISCONSIN
WITNESS
BY
William D. Frueh, City Manager
WITNESS �
BY
Donna C. Serwas, City Clerk
(SEAL)
APPROVED AS TO FORM
AND EXECUTION
Warren Kraft, Assistant City Attorney
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