HomeMy WebLinkAbout12. 15-171
APRIL 14, 2015 15-171 RESOLUTION
(CARRIED__7-0______LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVAL OF AGREEMENT FOR ENGINEERING SERVICES
WITH CH2M HILL ENGINEERS, INC. FOR 2015 WASTEWATER
COLLECTION SYSTEM SEWER EVALUATION AND CAPACITY
ASSURANCE PLAN (SECAP) AND CAPACITY-MANAGEMENT-
OPERATION-MAINTENANCE (CMOM) PLAN PROGRAM SERVICES
($159,870.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper
City officials are hereby authorized to enter into and take those steps necessary to
implement an appropriate professional services agreement with CH2M HILL Engineers,
Inc. for 2015 CMOM and SECAP plan program services for the City’s wastewater collection
system in the amount of one hundred fifty-nine thousand eight hundred seventy dollars
($159,870.00)
Acct. No. 551-1920-6401-00000 Sewer Utility – Intercepting Sewer Expense/
Contractual Services
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ON iHE WAiER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Stephan M. Brand, Public Works Utility Bureau Manager���
DATE: April 9, 2015
RE: Engineering Services Agreement for 2015 Wastewater Collection System Sewer
Evaluation-Capacity Assurance Plan (SECAP) and Capacity-Management-Operations-
Maintenance (CMOM) Plan Program Services/
CH2M HILL Engineers, Inc. (CH2M HILL) ($159,870)
BACKGROUND
On October 13, 2011 the City entered into an agreement with the Environmental Protection Agency (EPA)
that required development and submittal of a Sewer Evaluation and Capacity Assurance Plan (SECAP)
and a Capacity, Management, Operations, and Maintenance (CMOM) Plan for the City's wastewater
collection system. The draft plans were prepared by CH2M HILL and submitted to EPA for review and
comment in January of 2012. Upon receipt of the EPA's comments on the draft plans, revisions were
made to these plans and the final versions of these plans were submitted to the EPA in August of 2013
for further review. Additional comments were received from the EPA and revisions were made to the
plans in response to these comments. These revised plans were submitted to the EPA in August 2014.
These plans are designed to be guidance documents to support continuous improvements in the
operation and management of the wastewater collection system through the use of Best Management
Practices. Areas of improvement are identified, evaluated, and prioritized for further study.
Implementation is on an as-needed basis to maintain compliance with the EPA agreement.
ANALYSIS
CH2M HILL has been providing engineering services for the analysis and development of the CMOM and
SECAP plans in order to comply with the EPA agreement. The work in this agreement includes
completing collection system computer modeling to include the 8" and 10" sewer pipes while refining the
model using the latest available flow data, conducting a specific hydraulic study of the East Waukau
Avenue area sewers to provide options to correct a capacity issue that has been identified, preparing
CMOM quarterly reports, providing an annual program audit in compliance with the EPA agreement, and
reviewing the five Township Sanitary District sewer service agreements for discharge to the City sewer
system to identify potential updates to these agreements necessary for compliance with CMOM
requirements.
FISCAL IMPACT
The expense for the services covered by this agreement is $159,870. The 2015 Wastewater Utility
Operating Budget includes$170,000 for these activities.
RECOMMENDATIONS
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including engineering services, may be procured without the use of formal sealed
quotes. I have reviewed the CH2M HILL proposal and in accordance with Section 12-16 of the Code, I am
hereby recommending that the Common Council approve this engineering services agreement.
Approved:
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Mark A. Rohloff
City Manager
SMB/tlt
I:\Engineering\Tracy TaylorVvtemos to Mayor&Common Counci1�2015\CH2M Hill-2015 SECAP&CMOM Prog Serv_4-9-15.docx