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Home My WebLink About30. 15-147 MARCH 24, 2015 15-147 RESOLUTION (CARRIED__7-0______LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVAL OF SPECIAL EVENT / WATERFEST, INC / UTILIZE LEACH AMPHITHEATRE FOR WATERFEST CONCERT SERIES / JUNE 18, 2015 THROUGH AUGUST 27, 2015 (THURSDAY EVENINGS) INITIATED BY: CITY ADMINISTRATION WHEREAS, the City of Oshkosh has received a special event application from Waterfest, Inc. to use the Leach Amphitheatre for its Waterfest concert series on Thursday evenings from June 18 through August 27, 2015; and WHEREAS, Waterfest, Inc., through the attached letter, has requested that beer and wine sales and amplified music at the Waterfest series be extended to 11:00 p.m.; and WHEREAS, the City of Oshkosh has adopted ordinances limiting the sale of beer in a park after 9:00 p.m. except when an extension is granted by the City Council; and WHEREAS, the City of Oshkosh has adopted a noise ordinance limiting the amount of noise at a property line; and WHEREAS, the regulation of noise is generally more stringent between the hours of 10:00 p.m. and 7:00 a.m.; and WHEREAS, amplified music is specifically prohibited after 10:00 p.m. within city parks; and WHEREAS, the ordinance provides that the Common Council may waive the requirements of the noise ordinance if the Council determines that circumstances exist that would make compliance with the noise limitations an unnecessary hardship to the applicant; and WHEREAS, in making this determination whether to waive the requirements of the noise ordinance the Council is to consider: (1) the hardship to the applicant, the community, and other persons of not granting the variance; (2) the adverse impact on health, safety, and welfare of persons owning, residing, or occupying property in the surrounding area and the public in MARCH 24, 2015 15-147 RESOLUTION CONT'D (3) the adverse effect on surrounding property; (4) whether the circumstance, hardship, or situation to be addressed by the proposed variance is unique, and not applicable generally to other circumstances; (5) whether the person or entity seeking the variance is otherwise in compliance with all applicable ordinances, regulations and statutes; and (6) any other adverse impacts of granting the variance. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Waterfest, Inc. (John Casper) to utilize Leach Amphitheatre, every Thursday night, June 18, 2015 through August 27, 2015, from 5:00 p.m. to 11:00 p.m. for their WaterFest Concert Series, in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. An exception to the provisions of section 4-24(B)(6) and 4-25(A) of the City of Oshkosh Municipal Code is granted to allow the sale of beer and wine in the Leach Amphitheater until 11:00 p.m. during the Waterfest events. B. An exception to the provisions of 19-4(A)(3) and 17-42 of the City of Oshkosh Municipal Code is granted to allow amplified music until 11:00 p.m. The Common Council has considered the criteria pertaining to the granting of a variance and finds that compliance with the time limit established by the ordinance would be an unnecessary hardship on the applicant and that a variance should be granted. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Police Department— Staffing ($500 per event - preliminary estimate) APPLICATION FOR SPECIAL EVENT PERMIT- TO BE RETURNED TO CITY CLERK GENERAL EVENT INFORMATION Official Name of Special Event: Waterfest Start Date: 06 � 18 � 2015 End Date: 08 � 27 � 2015 i '. .� � Briefly describe your event. Be sure to include the purpose of the event and a description of all planned activities. Evening music concerts at the Leach Amphitheater, featuring 2 or 3 musical acts per evening, concessions including food, beverages (beer, wine, non-alcoholic). Souveniers and novelties may also be sold(CDs, t-shirts, other promotional or fwi items). Purpose is to provide an enjoyable evening of music in the downtown area, for the people of Oshkosh and the surrounding communities. EVENT DATE SUN MON TUE WED THUR FRI SAT SETUP TIME 8:00 a.m. START TIME 5:00 p.m. STOP TIME 11:00 p_ . TEAR DOWN/ CLEAN UP 2:00 a.m. 10:00 a.m. COMPLETED �ocation of Event: Leach Amphitheater, 303 Ceape Avenue - List streets that may be closed or otherwise affected by your event: Court Street 000 block, Ceape Avenue 200/300 blocks Estimated Attendance (daily &total): g00-7000 per night, 20,000 total Number of Booths: n/a �'� Organization(s) Sponsoring Event: j7�7aterfest, Inc. 7�� `[i~ (including addresses) , � 120 Jackson Street Osllkosh, WI 54901 C�l Please check this box if your organization is tax-exempt and provide proof of tax exempt status with this application. APPLICATION FOR SPECIAL EVENT PERMIT- TO BE RETURNED TO CITY CLERK Primary Contact: John Casper Daytime Telephone: 303-2265, ext_ 18 Celt Phone: 379-1803 Fax: 303-2263 Email: john@oshkoshchamber.com Address: 120 Jackson Street City: Oshkosh State: � Zip Code: 54901 Secondary Contact: Alice Roberts Daytime Telephone: 303-2265, ext. 23 Cell Phone: 410-6025 Fax: 303-2263 Email: alice@oshkoshchamber.com Address: 120 Jackson Street City: Oshkosh State: � Zip Code: 54901 Onsite Primary Contact: John Casper Cell Phone: 379-1803 Fax: 303-2263 Email: john@oshkoshchamber.com Address: 120 Jackson Street City: Oshkosh State: � Zip Code: 54901 Onsite Secondary Contact: Alice Roberts Cell Phone: 410-6025 Fax: 303-2263 Email: alice@oshkoshchamber.com Address: 120 Jackson Street City: Oshkosh State: � Zip Code: 54901 NOTE: Either the primary or secondary onsite contact must be present onsite at all times during the event. 9)Fire/emergency access 4VERHEAa �F AMPHITHEATE�' 13)Eventparking ._ _ ___ � .. .,. . , . �.� ��y ; �._......_- . � _.. .._._ a _,._.._.__ i_...�.. .,______.-__�._.. �'} / yi �F 1 1 � Tt�UR PAHK WG' R�J[�I,(]T 1� SBCLli1 � � �', i � headquarte s . J , � ., . �. - � FIRE UaNE - � 1�"C"t 41 � , �� \�� \\ '` �i' � =I�� ,�:� a=�_, .,.,�___ �.,.. � m....��.. �.�,�z«�: ,>� ,a � __.,. r �._.�...�...,,..,�.... ';,. 9)Fire/ C �.«__"__�r� a `' � < 8)Severe emergency r �+� ,.' , i .�.. r t � • weather access � , �-;�°� � -- � �.; shelter , � � � ; -_. . C� 3)Ticket sales ( i !�~`-�� , _ , . ,,� � . - „� _.._ _ : � - fl . . -,..� ,, �,� - �� 1,:. _ t , _.- � f �°� `''`,�� `� - I � , � � � � .� ,��___� 1)Stage �'� �4 E� �� "��'� `'`� �. �: ; � 4 �} w �. ,�,��, , � -–°�� ,. �'�� "�. � � �� .� _ � , �8)Additional severe weather 8)Severe � � a� , � shelter-Oshkosh Convention weather i � � � Center,located one block to shelter , 'j � the west � i' 't I ' l_ � '= 13)Additional parking in � � - nearby city lots and �� ,1�, � _- on street 4 }:� � ��-�. 1 _-_' � 't _ [. r 7 ��tb � 3 �„4: �.,,: d.'.�,..,. �LL__� • �`� � � 4)Event boundaries will be the Amphitheater grounds,outlined in orange. 5)Pre-existing fences will be used. 6)Gates indicated on next page... 12)Assembly area will be the Amphitheater grounds,outlined in orange,expecting 1000-7000 per night -�,,-� _�� _______. :�� L.� � � �i �','- i � � . . . - _.: E ; OSHKOSH CHAMBER OF COMMERCE r .vY��. .��,�� ,,. _ __ ADVOCACY COMMUNITY DEVELOPMENT LEADERSHIP March 12, 2015 Pam Ubrig, City Clerk City of Oshkosh PO Box 1130 Oshkosh, WI 54903-1130 RE: Waterfest Special Event Waiver Request Dear Pam: Per your request relative to the Waterfest special events permit application, Waterfest is requesting a waiver to the City's ordinance to extend the conclusion time to 11:00 p.m. on our Thursday evening events. This request has been allowed and is similar to past years' operations. The purpose of this request is to allow additional time for performances to conclude in the event that weather impairs our ability to have entertainers to set-up and perform within our usual hours of operations. We are seeking this waiver for the following dates: June 18 and 25; July 9, 16 and 30; and August 6, 13, 20 and 27. Waterfest would ask that the City of Oshkosh grant this waiver as has been the practice in previous years. Should you have any questions, please feel free to contact me at 920-303-2265 Ext. 18 Sincerely, �i%('��C� John A. Casper President&CEO ,�c��C�t,�,��%�.�t��,,��z izo JACKSON STREET • OSHKOSH�WI 5490I • q2o-3o3-Za66 • Fntc:y2o-3o3 2263�• info@oshhoshchamber.com