HomeMy WebLinkAbout18. 15-135
MARCH 24, 2015 15-135 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR BRUSH CHIPPER FOR FORESTRY DIVISION
TO VERMEER WISCONSIN INC. ($47,137.68)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for a brush chipper
for the Forestry Division and
WHEREAS, upon the opening and tabulation of bids, the following is the only
qualifying bid:
VERMEER WISCONSIN INC.
2304 Kelbe Drive
Little Chute, WI 54140
Total Bid with Trade: $47,137.68
WHEREAS, this bid meets the minimum specifications and staff has reviewed the bid
and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0620-7204-06534 Equipment Fund – Brush Chipper
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin City of Oshkosh
54903-1130
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: March 10, 2015
RE: Bid Award-Brush Chipper for Forestry Division
BACKGROUND
The Common Council allocated $48,000 in the 2015 CIP Major Equipment Budget for a new
brush chipper for the Forestry Division. A new unit will replace the 1996 Bandit unit with over
2900 hours that requires ongoing maintenance and repairs that exceed its value. A new unit will
require less maintenance and improve the operational efficiency of the Forestry Division.
ANALYSIS
Working in conjunction with Forestry Division staff, Purchasing prepared specifications for this
unit. Bids were sent to known vendors. Bids were due on March 2, 2015. The bid tab is
attached. While four bids were initially received for this unit, staff review concluded three of the
units submitted failed to meet several of the minimum bid specifications including vertical rollers
for the feed system, a clutch engagement linkage to be incorporated into the throttle system and a
four position bar (forward, reverse and two neutral/stop positions) for the bottom feed stop
bar/upper feed control bar. Many of these minimum requirements were specified to ensure
employee safety during brush chipping operations. City staff concluded the bid received from
Vermeer Wisconsin Inc. for a Vermeer BC 1500 unit met the minimum bid specifications.
FISCAL IMPACT
The total fiscal impact of the unit with trade in is $47,137.68. This item was budgeted in the
2015 CIP Major Equipment Budget at$48,000. Funding for this item would be charged to A/N#:
323-0620-7204-06534.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Vermeer Wisconsin Inc. for
$47,137.68
Respectfully Submitted, Approved:
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Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
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