HomeMy WebLinkAbout11. 15-128
MARCH 24, 2015 15-128 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR NOZZLES FOR FIRE DEPARTMENT TO W.S.
DARLEY & CO ($28,116.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for nozzles for the
Fire Department; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
W.S. DARLEY & CO.
325 Spring Lake Drive
Itasca, IL 60143-2072
Total Bid: $28,116.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0230-7204-06408 Equipment Fund – Thermal Imaging Camera
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh5 903-1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: March 16, 2015
RE: Bid Award-Nozzles for Fire Department
BACKGROUND
In 2014 the Fire Department received a $136,400 Fire Act Grant from the Department of
Homeland Security through FEMA. The city allocated $85,000 as a cost share portion of
this grant in the 2014 CIP Major Equipment program This grant was awarded to upgrade
our thermal imaging cameras and nozzles for our initial fire attack hose lines. Nozzles
were included in this grant application as they were slated in the Fire Department's long
range replacement schedule due to their age and that they do not deliver the National Fire
Protection Agency (NFPA), National Institute of Standards and Technology (NIST) and
Underwriters Laboratories (UL) standards for fire flows at safe operating pressures. In
addition, our experience has shown that today's fires have an increasing amount of
synthetic building contents that generate greater heat production requiring more water for
extinguishment. This bid award is a recommendation for the nozzles portion of this
grant.
ANALYSIS
A committee of seven fire department personnel was assigned to identify key nozzle
criteria, conduct independent nozzle testing and recommend a nozzle manufacturer that
best met the operational needs of the Fire Department. The evaluation process included
presentations by vendors and nozzle testing by the committee. Key nozzle criteria and
testing included minimum/maximum water flow and pressure measurements, durability,
construction and compatibility with the department's current hose layouts and equipment.
Each nozzle was also evaluated to anticipate the required amount of time for the entire
fire department's staff to be trained in the use of the new nozzles. Nozzles from Akron
Brass, TFT and Elkhart Brass were evaluated. After a thorough evaluation process it
was the unanimous consensus of the committee that the nozzles manufactured by Elkhart
Brass best met the Fire Department's nozzle criteria. The Purchasing Division then
worked with Fire Department staff in the preparation of bid specifications for Elkhart
Brass nozzles. Bids were sent to all known Elkhart Brass dealers. Bids were due on
March 16, 2015. The bid tab is attached. After review of the bids it was the
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determination of staff that the low bid from W.S. Darley & Co. met the minimum bid
specifications.
FISCAL IMPACT
The grant is limited to 31 of the 40 nozzles needed/requested, so the additional cost for 9
nozzles ($7,029) will be taken from surplus bond proceeds and the remainder will be
assigned to the grant at a total cost of$21,807. The grant requires a 10% local match on
the allowed equipment, which is $2,108.70. The total local cost share ($7,029 and
$2,108.70) will be taken from the $85,000 allocated in the 2014 CIP Major Equipment
program (A/N# 323-0230-7204-06408). The 90% balance of the nozzles allowed in the
grant ($19,968.30) will be assigned to the Fire Act Grant. The balance of the funds
remaining in the fire Act Grant and the CIP assigned to this project will be allocated for
the thermo imaging cameras bid which is expected for council consideration in the next
several months.
RECCOMENDATION
Purchasing recommends the Common Council award this bid to W.S. Darley & Co. for
$28,116.
Respectfully Submitted, Approved:
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Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
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