HomeMy WebLinkAbout09. 15-126
MARCH 24, 2015 15-126 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR PUBLIC WORKS CONTRACT NO. 15-21 TO JOS.
SCHMITT & SONS CONSTRUCTION COMPANY, INC. FOR PUBLIC
WORKS FIELD OPERATIONS FACILITY – PHASE III
($2,889,000.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, the City of Oshkosh has heretofore advertised for bids for construction
of a road salt storage facility and another minimal heat storage facility for miscellaneous
equipment at the Public Works Field Operations Facility; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
Jos. Schmitt & Sons Construction Co., Inc.
2104 Union Avenue
Sheboygan, WI 53082-1084
Total Bid: $2,889,000.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0450-7214-06510 Property Improvement Fund – Central Garage
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ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: David C. Patek, Director of Public Works.�c.P
DATE: March 19, 2015
RE: Award Bid for Public Works Contract No. 15-21 for the
Public Works Field Operations Facility— Phase III
BACKGROUND
The Phase III project involves the construction of a road salt storage facility and another minimal heat
storage facility for miscellaneous equipment. The new salt storage facility replaces the Winnebago
County storage buildings that are currently being rented on Osborn Avenue. The new miscellaneous
storage building replaces the space that is currently utilized at the former Sanitation Division building
located at 506 West 4th Avenue, the space behind the Seniors Center property on Campbell Road, and
the space at the former Armory Reserve property located on Sawyer Street.
ANALYSIS
Bids were received from five companies (see bid tabulation). The summary includes the costs for finro
alternate bids on this project and the low bid was received from Jos. Schmitt & Sons Construction Co.,
Inc. from Sheboygan, Wisconsin. The amount that is allocated as part of the 2015 Capital Improvement
Program (CIP) is $4.OM. However, approximately $1.253M of the 2015 funding is allocated to cover
remaining expenses from Phase I and Phase II. At this time, we only recommend acceptance of the base
bid, which covers the expense for the construction of the salt storage and the miscellaneous storage
building.
FISCAL IMPACT
The total fiscal impact for this project will be as follows:
Estimated 2015 Expenses: $3,201,937
Available 2015 Funding: $2,747,299
2015 Budget Shortfall: $454,638
Funds from two other construction projects (Osceola Street and Concrete Pavement Repairs) and one
equipment purchase (tandem dump truck) will need to be allocated to Contract No. 15-21 to cover the
estimated $455K budget shortfall (see attached). Please note, the alternate bid of$60,150 for mobile lifts
is not recommended for award at this time. Finally, funds will need to be allocated as part of the 2016
CIP to cover the estimated expense of$300K for wash bay equipment and site landscaping that are not
able to be funded in 2015. In addition, the mobile lift item will be considered for prioritization in 2016 with
other Street Division equipment requests.
RECOMMENDATIONS
I recommend award of the base bid to the low bidder, Jos. Schmitt & Sons Construction Co., Inc., in the
amount of$2,889.000.
Approved:
��
Mark A. Rohloff
City Manager
DCP/tlt
I:\Engineering�2015 CONTRACTS\15-21 PW Field Ops Facility-Ph III\Proje�Information\Correspondence\Memo\15-21 Memo for Bid Award 3-19-15.docx
Public Works Field Operations Facility - Phase III
Funding Calculation
3/20/2015
Estimated 2015 Exqenses
Phase I - Phase II Change Order $175,417.00
Credit for Storm Water Utility Change Order Expense -$46,000.00
Phase III Bid Price $2,889,000.00
Phase III -Architect Fee $20,520.00
Phase III - Environmental Engineering/Construction Testing $170,000.00
Tipping Fees-Contaminated Soil
Phases I & II $30,000.00
Phase III $30,000.00
Credit from Focus on Energy -$47,000.00
Credit for Sales Tax -$20,000.00
Total $3,201,937.00
Fund Available for 2015
Phase I -Phase II Project
Construction & Engineering Expenses to be paid with 2015 Funds $1,471,357.79
Expense Allocation to Storm Water Utility -$206,612.00
Cost Reduction for pouble Charge on Furniture -$12,045.36
$1,252,700.43
Actual Available CIP Funds for 2015 Expenses=
$4.OM-$1,252,700.43 $2,747,299.00 (Rounded)
2015 Expenses -Available 2015 Funds=2015 Budget ShortFall
$3,201,937 - $2,747,299 = $454,638
2015 CIP Re-Allocations to Cover Shortfall
Page 2015-4 Comprehensive Streets/Utility Improvements
Osceola Street $84,400.00
Page 2015-10 Public Infrastructure Improvements-Other Streets
Concrete Pavement Repairs(Annual) $105,000.00
Page 2015-48 Major Equipment-Vehicles
Tandem Dump Truck with Stainless Steel Box $265.000.00
$454,400.00
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Comprehensive Streets/Utility Improvements
Projects Funded in Prior Years.but Not Constructed
Osceola Street $ 168,500
Document/Study/Planning Document: N/A PASER Rating: N/A- Temporary Patch
Proposed 32' concrete pavement in 60' right-of-way. Sidewalk sections will be repaired,
as needed. Utilities have been upgraded with prior projects. Paving was not completed
to allow UW-Oshkosh projects to be completed prior to final pavement. Project was
scheduled and utility work was completed in 2011 and 2012. The roadway was restored
with a temporary asphalt pavement until other work in the area could be completed.
CIP Section Assessment Other Total '��
Street $ 77,600 $ - $ — 84,400 162,000 �H'�,� o
Storm $ - $ - $ , $ 1,500 4�� \m
Wastewater $ - $ - $ 1,500 $ 1,500
Water $ - $ - $ 1,500 $ 1�SOO �P�4{� `�,oP
Sidewallc $ 2,000 $ - $ - $ 2,000 �^�
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Total $ 79,600 $ - $ 88,900 $ 168,500 _ \\\�
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2015-4
Public Infrastructure Improvements - Other Streets
Concrete Pavement Repairs(Annual) $ 150,000
Document/Study/Planning Document: N/A . - PASER Rating: Varies . .
Spot repairs to deteriorated panels of concrete pavement will be made on various arterial,
collector,and local streets. Some work will be done in coordination with sanitary manhole .
rehabilitation project. �
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CIP Section Assessment Other Total i
Street $ - � $ - $ 105,000. 105,000 '
Storm $ - $ - $ , $ 15,000 I
Wastewater $ - $ - $ 15,000 $ 15,000 �
Water $ - $ - $ 15,000 $ 15,000 �
Sidewalk $ - $ - $ - $ -
Total $ - $ - $ 150,000 $ 150,000 �
2015-10
Major Equipment - Vehicles
(Tandem Dump Truck with Stainless Steel Box,with Slide-In V-Box and I '
Pre-Wet, Plow, and Wing(replaces#65,2004 IH) Street $ 265,000 •
_ `
2015-48