HomeMy WebLinkAbout10. 15-64
FEBRUARY 24, 2015 15-64 RESOLUTION
(CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PURCHASE OF 2015 IASWORLD SERVICE
AGREEMENT FOR IT DIVISION TO TYLER TECHNOLOGIES
($85,380.00)
INITIATED BY: PURCHASING
WHEREAS, the IT Division is entering into a SaaS (software as a service)
agreement for the city assessment system to allow for cloud-based assessment software;
and
WHEREAS, Tyler Technologies is the sole source provider for the City’s
assessment software.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to purchase a service agreement for 2015
from Tyler Technologies:
TYLER TECHNOLOGIES
CLT Division
3199 Klepinger Road
Dayton, OH 45406
Total: $85,380.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 100-0110-6406-00000 General Fund – IT, Computer Service Charge
100-0110-6427-00000 General Fund – IT, Maintenance Computer
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin City of Oshkosh
54903-1130
�
�
O.IHKQfH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: February 11, 2015
RE: Approve 2015 iasWorld Service Agreement- IT Division
BACKGROUND
The IT Division is entering into a SaaS (software as a service) agreement for the city assessment
system (Tyler Technologies iasWorld), to allow for cloud-based assessment software. Tyler
Technology is the sole source provider for the City's assessment software.
ANALYSIS
The IT division did a cost analysis of upgrading our existing legacy IAS assessment system to
Tyler technology's newest technology versus moving to a SaaS platform. Given the associated
software, hardware and staff time involved with the upgrade & ongoing maintenance, it was
determined that the most effective option was to utilize Tyler Technology's SaaS model. This
will allow the city to remain on the current available software model at all times with no server
hardware, operating system or database costs.
FISCAL IMPACT
The total fiscal impact of this service agreement for 2015 is $85,380. This agreement also
provides an optional fixed cost renewal for five years which can be renewed annually. Funds for
the SaaS agreement($83,000) is allocated in the computer service charge A/N#: (100-0110-6406-
00000) and the software maintenance agreement ($2,380) is allocated in the software
maintenance account(100-0110-6427-00000)of the 2015 IT Operating Budget.
RECOMMENDATION
Section 12-I1 of the Municipal Code provides that subject to approval of the City Manager,
purchases may be made without following a formal competitive bidding process when the
purchase is from only one source of supply or when standardization or compatibility is the
overriding consideration. In accordance with Section 12-11 of the Municipal Code and with
approval by the City Manager, Purchasing recommends the Common Council approve this
agreement for 2015 for$85,380.
Respectfully Submitted, Approved:
, �
,��-,�1�
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
��
Exhibit A
i
������ � ���
�s�� �
• technol�gies
Investment Summary
The following Investment Summary details fees for the SaaS Services to be delivered by Tyler
Technologies, Inc. to the City of Oshkosh Assessor under your Software as a Service Agreement. This
Investment Summary is effective as of the Effective Date. Capitalized terms not otherwise defined will
have the meaning assigned to such terms in your Software as a Service Agreement.
Your Data Storage Capacity is 2TB of storage. Additional storage may be purchased at the then current
rate per TB. The 2015 cost for an additional TB of storage is$10,000 per year.
SaaS Software and Hosting Fee Amount
Contract Signing $20,750
April 1 $20,750
July 1 $20,750
October 1 $20,750
Year 15aaS Total $83,000
2015 Marshall&Swift $ 880
2014 M&S Table Update(Optional) $ 1,500
Total Cost $85,380
This Software as a Service Agreement covers the following Tyler Software currently licensed to the
Client:
• iasWorld CAMA Standard
• iasWorld Inquiry&Appeals Tracking
• iasWorld Personal Property
• iasWorld Public Access(daily update)
• Oracle
Also included is the Marshall &Swift Annual Right to Use.
.
••'• tyler
l�t�f�
• ?i't111014f•iE<_
11