HomeMy WebLinkAbout07. 15-61
FEBRUARY 24, 2015 15-61 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR FLOOR SWEEPER/SCRUBBER FOR STREET
DIVISION TO FAIRCHILD EQUIPMENT ($56,752.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for a floor
sweeper/scrubber for the Street Division; and
WHEREAS, upon the opening and tabulation of bids, the following was the only
qualifying bidder:
FAIRCHILD EQUIPMENT
2140 Hutson Road
Green Bay, WI 54303
Total Bid with Trade:$56,752.00
WHEREAS, this bid meets the minimum specifications and staff has reviewed the bid
and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0450-7204-06527 Equipment Fund – Central Garage,
Machinery & Equipment
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin City of Oshkosh
54903-1130
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: February 13, 2015
RE: Bid Award-Floor Sweeper/Scrubber
BACKGROUND
The Common Council allocated $55,000 in the 2015 CIP Major Equipment Budget for a new
floor sweeper/scrubber for the Streets Division. A new unit will replace the 2003 walk-behind
unit that is no longer adequate in performance and size to properly clean and maintain the larger
floor areas within the new Field Operations Facility. A new unit will be more efficient and
reduce the amount of staff time required to maintain a clean floor environment.
ANALYSIS
Working in conjunction with Street Division staff, Purchasing prepared specifications for this
unit. Bids were posted online on NovusVendor and sent to known vendors. Bids were due on
January 29, 2015. While two bids were initially received for this unit, one of the bids did not
meet the specifications for minimum engine size, stainless steel water compartments and a
separate compartment for dry sweepings. As such, the attached bid tab reflects one bid received
for this unit. City staff reviewed the sole bid received from Fairchild Equipment for an Advance
7765 unit and concluded it met the minimum bid specifications.
FISCAL IMPACT
The total fiscal impact of the unit with trade is $56,752. This item was budgeted in the 2015 CIP
Major Equipment Budget at $55,000. Funding for this item would be charged to A/N#: 323-
0450-7204-06527. The overage for this purchase ($1,752) will be charged to surplus CIP funds
from the Equipment Trailer bid (A/N# 323-0450-7204-06542)that was budgeted for $80,000 but
bid at$46,932.74.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Fairchild Equipment for$56,752.
Respectfully Submitted, Approved:
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Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
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