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HomeMy WebLinkAboutMinutes PCC ROCEEDINGS OF THE OMMON OUNCIL CO,W ITY OF SHKOSH ISCONSIN N11,2014 OVEMBER REGULAR MEETING held Tuesday, November 11, 2014, at 6:00 p.min the Council . Chambers, City Hall. Mayor Tower presided. PRESENT: Council Members Tom Pech, Jr., Steven Herman, Deb Allison-Aasby, Caroline Panske, Sean Fitzgerald, Steve Cummings, and Mayor Tower ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney and Dave Patek, Director of Public Works Council Member Pech read the Invocation. Mayor Tower called for a moment of silence to honor veterans. The Pledge of Allegiance was led Will Kehoe and Tiffany Geffers from Valley Christian School P ROCLAMATION A proclamation was presented by Mayor Tower declaring Saturday, November 29, 2014 as Small Business Saturday in the City of Oshkosh PH UBLIC EARING 2015 City Budget FIRST READING; LAID OVER UNDER THE RULES Mayor Tower stated the Council would be voting on the City Budget at the November 25, 2015 Council Meeting. CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements to Council. CA ONSENT GENDA Approval of Bills presented by the Finance Director Resolution 14-491 Approve Agreement with Green Lake County Hazardous Materials Response 1 PCC–N11,2014 ROCEEDINGS OF THE OMMON OUNCIL OVEMBER Resolution 14-492 Award Bid for Public Works Contract No. 14-17 to Vinton Construction Company for Marion Road Storm Sewer Outfall $198,149.37) Resolution 14-493 Approval of 2014 Landfill Tipping Fees with Waste Management of Wisconsin for Disposal of Contaminated Soil from Marion Road Storm Sewer Outfall Resolution 14-494 Approve Labor Contract / Oshkosh Professional Police Officers Association (OPPA) for years 2015, 2016 and 2017 Council Member Herman asked for an overview of the OPPA contract. John Fitzpatrick, Assistant City Manager/Director of Administrative Services, felt negotiations with the OPPA went well and were very positive. He stated the across the board wage increases would be 2.5% for 2015 and 2.75% for 2016 and 2017; comp time would be paid out on a monthly basis rather than quarterly; insurance contribution caps would be increased to 12% in 2015, and 8% in 2016 and 2107; and there was some language tweaking relative to accumulated sick time. Mayor Tower stated it was important to remember that as a result of items negotiated in past contracts and other components of the compensation system, wages would be increased considerably and would put extreme pressure on the budget. Resolution 14-495 Disallowance of Claim by Melissa Helf Resolution 14-496 Disallowance of Claim by Patricia Hawkins Resolution 14-497 Approve Appointments for Transit Advisory Board and Bicycle / Pedestrian Advisory Committee Resolution 14-498 Approve Class “B” Fermented Malt Licenses, Class “C” Wine License, Agent Changes for Class “A” Fermented Malt License, Special Class “B” Licenses, Operator Licenses and Secondhand Dealer License MOTION: ADOPT CONSENT AGENDA (Panske; second, Fitzgerald) CARRIED: Ayes (7) Pech, Herman, Allison-Aasby, Panske, Fitzgerald, Cummings, Mayor Tower ATO&R CTION AKEN ON RDINANCES ESOLUTIONS Ordinance 14-499 Amend Ordinances Pertaining to Municipal Parking Lots MOTION: ADOPT (Pech; second, Panske) CARRIED: Ayes (7) Pech, Herman, Allison-Aasby, Panske, Fitzgerald, Cummings, Mayor Tower 2 PCC–N11,2014 ROCEEDINGS OF THE OMMON OUNCIL OVEMBER Ordinance 14-500 Cancel December 23, 2015 Council Meeting FIRST READING; LAID OVER UNDER THE RULES Resolution 14-501 Approve 2015 Business Improvement District Operating Plan and th Budget (City Manager recommends holding over until November 25 Council Meeting) MOTION: LAYOVER UNTIL THE NOVEMBER 25, 2014 COUNCIL MEETING (Pech; second, Cummings) CARRIED: Ayes (5) Pech, Herman, Allison-Aasby, Fitzgerald, Cummings Noes (1) Panske Present (1) Mayor Tower Mr. Rohloff stated the Chairman of the BID Board felt City staff should meet with the entire BID Board to discuss concerns regarding the Parking Utility Fund. He stated the BID Board th did not meet until November 18, therefore he recommended that the resolution be laid over until the November 25, 2015 Council Meeting. Resolution 14-502 Approve Intergovernmental Cooperation Agreement with Winnebago County and Oshkosh Area School District for Operation of an Employee Health Clinic MOTION: ADOPT (Allison-Aasby; second, Cummings) CARRIED: Ayes (7) Pech, Herman, Allison-Aasby, Panske, Fitzgerald, Cummings, Mayor Tower Resolution 14-503 Approve Agreement with Interra Health, Inc., for the Provision of Employee Health Clinic Services MOTION: ADOPT (Cummings; second, Pech) CARRIED: Ayes (7) Pech, Herman, Allison-Aasby, Panske, Fitzgerald, Cummings, Mayor Tower Gary Gray, 815 W. Linwood Avenue, asked for the annual fee of the agreement. John Fitzpatrick, Assistant City Manager/Director of Administrative Services, stated the start up costs for the clinic were $13,500.00 and included interviewing and securing staff and researching sites for the location of the clinic. He explained for the fixed costs, the Intergovernmental Cooperation Agreement was structured based on the potential usage of covered lives. He stated the school district would be responsible for fifty percent of the fixed costs since they were the largest partner; Winnebago County would be responsible for thirty percent of the fixed costs since they were the next largest partner; and the City would be responsible for twenty percent of the fixed costs as they were the smallest partner. He stated the City would also pay twenty percent of the utilization costs when employees used the clinic. He stated after the initial six month period the partners would get together and reconcile the utilization costs. He also stated that there would be individual costs charged directly to each partner such as health risk assessments. 3 PCC–N11,2014 ROCEEDINGS OF THE OMMON OUNCIL OVEMBER Mr. Gray wanted to know what the annual fee for the clinic would be. He stated between the rent for the building and staff wages he calculated the fee for the clinic to be $220,000.00 a year. Council Member Pech asked Mr. Fitzpatrick to explain the reasoning behind the employee health clinic. Mr. Fitzpatrick explained that employee health clinics were originally designed as a benefit to private sector employees and fell out of favor in the 1980s. He stated in the early 2000s both private and public organizations began to feel a crunch in health care costs and revisited the employee health clinic model as a way to save money. He stated the clinic model, from the public sector perspective, had the ability to save some money on the unit cost and because the nurse practitioner or physician assistant could spend more time with the patient it would shrink the entire health care cost pie. Council Member Fitzgerald stated another benefit of the employee health clinic was that there was no cost to the employee to use the clinic which meant employees would seek treatment on healthcare issues they might otherwise avoid if they had to see a medical doctor. He stated this allowed chronic issues to be caught earlier. He cautioned citizens that the City might not save money the first year of the clinic, however he was confident that the City would save money in health care costs in the second, third, and fourth years. Council Member Panske asked if $220,000.00 a year was an appropriate annual figure for the clinic. Mr. Rohloff stated the fixed costs of the clinic would be the rent which would be roughly $50,000 per year of which the City would pay twenty percent. He stated the staffing costs were considered variable costs and that the City would be billed for twenty percent of the usage costs after the first six months; after the first six months the usage costs would be reviewed and the percentage could change. Mr. Fitzpatrick stated the three partners were starting out the clinic conservatively. He stated once the clinic became more popular they could add more staff such as a chiropractor and a health coach. Mr. Rohloff stated the $220,000.00 annual fee Mr. Gary calculated was a fair estimate if the City remained at the twenty percent ballpark. CD,DCMFAI OUNCIL ISCUSSION IRECTION TO ITY ANAGER AND UTURE GENDA TEMS Mr. Rohloff reported that GOEDC had started fundraising efforts with area businesses. A Sex Offender Workshop would be held at a later date. th A Strategic Plan Presentation would be held during the Council Meeting on December 9. 4 PCC–N11,2014 ROCEEDINGS OF THE OMMON OUNCIL OVEMBER CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements to Council. CMA&S ITY ANAGER NNOUNCEMENT TATEMENTS Mr. Rohloff stated an engineering services agreement was made for subsurface exploration and a geotechnical engineering evaluation for various 2015 CIP projects. BW UDGET ORKSHOP The Council met for a budget workshop which was held within the confines of the Council Meeting. Mr. Rohloff gave a worksheet to the Council with different scenarios to aid them in determining the percentage of increase in the levy. He stated City staff would give the tax th rate to Council closer to November 25. Council Member Herman asked how a six month hiring freeze in the police and fire departments would affect the budget. Mr. Rohloff stated the question of how a six month hiring freeze would affect the police and fire department budgets needed to be answered by the police chief and fire chief. Council Member Herman asked how it was determined what street lights would be turned off in order to save money. Jim Collins, Director of Transportation, stated his department would have to review and change the parameters of the current process which was to place street lights on every corner and every three hundred fifty feet from the light pole. Council Member Cummings asked about the elimination of as assistant planner position in the Community Development Department. He thought that position was funded through grants. Allen Davis, Director of Community Development, stated the assistant planner position was programmed to be funded fifty to sixty percent by community development block grants. He stated if the position was cut he was not sure how the budget would be impacted. Council Member Fitzgerald asked if the position currently held by Brenda Hicks-Sorenson was being cut from the budget. Mr. Davis explained that the position currently held by Brenda Hicks-Sorenson would no longer be funded by the City; she would be employed through GOEDC going forward. Council Member Fitzgerald asked what the City’s total contribution to GOEDC would be. Mr. Rohloff stated the City would contribute $163,000.00 to GOEDC with some of those funds coming from Winnebago County. 5 PCC–N11,2014 ROCEEDINGS OF THE OMMON OUNCIL OVEMBER Council Member Fitzgerald asked how much of the $163,000.00 would go toward the levy. Mr. Rohloff stated of the $163,000.00 being contributed to GOEDC, $100,000.00 would go toward the levy. Mr. Rohloff further explained the information sheet given to Council Members outlining different options for budget cuts and what had already been cut by City staff. Council Member Pech felt the percentage that City employees paid for insurance should be more equitable and needed to be addressed. Mayor Tower stated he had researched other communities and found they faced the same issue with employee insurance premiums. Council Member Herman was concerned about the disparity that would occur between the insurance premiums paid by non represented employees and employees involved in collective bargaining. Council Member Fitzgerald stated the City should research increasing deductibles to offset increasing the percentage of the health insurance premium paid by employees. Mr. Rohloff stated that it was important to let the employees know how much they would be paying for health insurance as soon as possible. Mr. Rohloff stated the City could dodge the budgetary impact by giving paid time off for Pay for Performance bonuses rather than money. Council Member Allison-Aasby asked how employees would be compensated for Pay for Performance if they did not use all of their vacation. Mr. Rohloff stated employees could be authorized to carry over vacation time. He stated employees would have to use the Pay for Performance days before vacation days or they would be lost. Mayor Tower pondered the consequences of taking $100,000.00 from the capital expenditures and offset the same amount from placeholder items in the capital budget. Council Member Pech asked what placeholder items would be reduced under the scenario Mayor Tower described. Mayor Tower felt City staff should determine what placeholder items would be reduced as they had a better sense of the priority of placeholder budget items. Mr. Rohloff suggested parking lot improvements could be reduced along with sidewalk rehabilitation. He stated if savings were found elsewhere, those monies could be added back to these placeholder items in the budget. Council Member Pech cautioned that the Council had to be frugal, not cheap. He stated the 6 PCC–N11,2014 ROCEEDINGS OF THE OMMON OUNCIL OVEMBER Council needed to consider if it made more sense to spend money now to save money or the need to borrow money in the future. Council Member Allison Aasby requested that the Council be given any scenarios of th reductions to placeholder items in the budget prior to the November 27 Council Meeting. Mr. Rohloff stated he would give the Council updates on budget scenarios every Friday prior th to the November 27 Council Meeting. Council Member Fitzgerald requested a breakdown of the difference between a one dollar per capita contribution versus the two dollar per capita contribution in the budget for economic development. Council Member Allison-Aasby asked how the dollar amount would affect the budget if the pay for performance incentive was cut and time off was incorporated. Mr. Rohloff stated if the pay for performance incentive was cut and time off was incorporated, there would be no dollar amount in the budget. He stated existing departmental resources would be used. Council Member Herman asked how a six month hiring freeze would affect the operations of the fire department. Tim Franz, Fire Chief, stated there was a two and half month training period for firefighters before they were put on line. He stated if there was a six month hiring delay it would be mid September before the new hires could be utilized. He stated the summer months were peak vacation time and the savings made from a hiring freeze would be used up by paying overtime to employees covering for firefighters on vacation. Council Member Herman supported giving paid time off for pay for performance bonuses. MOTION: TO CONVENE INTO CLOSED SESSION PURSUANT TO SECTION 19.85(1)(C) OF THE WISCONSIN STATE STATUTES TO DISCUSS THE PERFORMANCE EVALUATION AND COMPENSATION REGARDING THE CITY MANAGER, AN EMPLOYEE OVER WHICH THE COMMON COUNCIL HAS JURISDICTION AND EXERCISES RESPONSIBILITY (Allison-Aasby; second, Cummings) CARRIED: Ayes (7) Pech, Herman, Allison-Aasby, Panske, Fitzgerald, Cummings, Mayor Tower A DJOURN MOTION: ADJOURN (Cummings; second, Panske) CARRIED: VOICE VOTE The meeting adjourned at 8:00 p.m. PAMELA R. UBRIG CITY CLERK 7