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HomeMy WebLinkAboutMinutes PCC ROCEEDINGS OF THE OMMON OUNCIL CO,W ITY OF SHKOSH ISCONSIN S23,2014 EPTEMBER REGULAR MEETING held Tuesday, September 23, 2014, at 6:00 p.min the Council . Chambers, City Hall. Mayor Tower presided. PRESENT: Council Members Caroline Panske, Sean Fitzgerald, Steve Cummings, Tom Pech, Jr., Steven Herman, Deb Allison-Aasby, and Mayor Tower ALSO PRESENT: Mark Rohloff, City Manager; Angela Joeckel, Deputy City Clerk; Lynn Lorenson, City Attorney and Dave Patek, Director of Public Works Council Member Panske read the Invocation. The Pledge of Allegiance was led by Ian Leafgren and Alexandria Wogernese from Lourdes Middle School PH UBLIC EARING Resolution 14-418 Approve Final Resolution for Special Assessments / Cold-Mix Asphalt Paving (Various Locations) MOTION: ADOPT (Cummings; second, Allison-Aasby) CARRIED: Ayes (7) Panske, Fitzgerald, Cummings, Pech, Herman, Allison-Aasby, Mayor Tower Council Member Herman asked what streets would be included in the cold-mix asphalt project. Mr. Patek stated the streets in the cold-mix asphalt program included Hawk Street, south of thth Buchanan Avenue; Rugby Street between W. 8 Avenue and W. 11 Avenue; Adams Avenue, east of Bauman Street; Repp Avenue between Punhoqua Street and Eagle Street; ndrd Nebraska Street between W. 22 Avenue and W. 23 Avenue; and Michigan Street, south of W. 18 Avenue. Council Member Herman asked for a definition of the cold-mix asphalt program. Mr. Patek explained the aforementioned cold-mix program was a maintenance operation designed to last a minimum of five years, however other cold-mix asphalt projects in the City had lasted fifteen plus years. He stated the intent of the cold-mix asphalt program was to give the City to time to work on streets that needed total reconstruction. He stated most streets that received cold-mix asphalt were residential streets without high traffic volume. 1 PCC–S232014 , ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER CSC ITIZEN TATEMENTS TO OUNCIL Chuck Hodge, 202 Oxford Avenue, was the secretary of the Greater Winnebago Advocacy Coalition on Mobility and informed the public that meetings were held on the first Thursday of every month form 2:00 p.m. to 4:00 p.m. at the Oshkosh Seniors Center. He stated, in his opinion, the Oshkosh GOTransit bus system was not ADA compliant and read out loud a letter he had written to City staff outlining what he disagreed with pertaining to GOTransit. Council Member Pech asked that the Council receive a copy of the letter Mr. Hodge had written to City staff. CA ONSENT GENDA Approval of Bills presented by the Finance Director Receipt and Filing of Museum Board Minutes from August 7, 2014 Approval of Cash Report for August 2014 Receipt of Claim filed with the City’s Insurance Company: Cody Abler for alleged damage to his vehicle from a sanitation truck Resolution 14-419 Approve Granting Utility Easement to Wisconsin Public Service rd Corporation / 663 West 3 Avenue (Plan Commission Recommends Approval) Resolution 14-420 Approve Accepting Easements for Construction of a Bus Shelter; 1900 Jackson Street (Plan Commission Recommends Approval) Rob Patterson, 530 N. Main Street, was concerned about the location of the bus shelter and whether or not the sidewalk would be cleared of ice and snow. Council Member Herman stated he thought there was going to be a separate sidewalk leading to the bus shelter. Ms. Lorenson stated there had been an ongoing discussion with the owners of Pick and Save regarding the placement of a diagonal sidewalk leading to the bus shelter however nothing had been finalized yet. Council Member Cummings stated Pick and Save had agreed to keep the bus shelter area cleared of ice and snow. Mr. Rohloff stated as part of their easement agreement, Pick and Save was responsible for the snow and ice removal leading to the bus shelter. 2 PCC–S232014 , ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Resolution 14-421 Approve Conditional Use Permit/Planned Development and Architectural Design for Construction of Public Restrooms/Shelter and Associated Amenities for Boatworks Riverwalk/Park Development (Plan Commission Recommends Approval) Council Member Cummings asked for an overview of the project. Allen Davis, Director of Community Development stated the City had a plan for the Boatworks Riverwalk Corridor redevelopment that featured a park which included a shelter, restroom, and parking lot with public access. He stated the City was able to complete some of the amenities through funding from grants awarded by the DNR. He stated later in the meeting the Council would be asked to approve an engineering services agreement with AECOM for the Boatworks projects. Resolution 14-422 Award Bid for Metal & Concrete Surface Coating ($17,450) for Water Filtration Plant to Omni Glass & Paint, Inc. Resolution 14-423 Award Bid for Tunnel Deck Coating for Wastewater Treatment Plant to Central Restoration LLC ($42,250.00) Resolution 14-424 Approve Purchase of Single Turner Valve Maintenance Trailer for Water Distribution Department to E.H. Wachs ($71,397.83) Resolution 14-425 Award Bid for Towing Services Contract for Police Department to Expert Automotive Service LLC (Various Amounts) Resolution 14-426 Approve Initial Resolution Declaring Intent to Reassess Tax Parcel No. 15-1898-1000 (Reconstruction of Jackson Street- Murdock Avenue Intersection) Council Member Cummings asked for an explanation of the resolution. Ms. Lorenson explained that in 2010 the intersection of Jackson Street and Murdock Avenue was reconstructed and special assessments were placed on the surrounding properties. She stated that CED, LLC (Taco Bell), had challenged the assessments placed on their parcel and that through the court proceedings the assessments were deemed invalid on technical grounds. She stated in that situation State Statutes allowed the municipality to reassess the property which was the purpose of the resolution. Resolution 14-427 Approval of Special Event - Menominee South Neighborhood Association and Mid-Morning Kiwanis to utilize Menominee Park Tennis Courts for their Oshkosh Tennis Open at Menominee Park / October 4, 2014 Resolution 14-428 Approval of Special Event - UWO Police Department and Special Olympics to utilize city streets for their Run with the Cops 5K / October 9, 2014 3 PCC–S232014 , ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Resolution 14-429 Approval of Special Event - Oshkosh North Student Council to utilize city streets for their Oshkosh North High School Homecoming Parade / October 10, 2014 Resolution 14-430 Approval of Special Event - Oshkosh Aces MC, Inc. to utilize city streets th for their 4 Annual Chili Run for Adopt a Family / October 11, 2014 Resolution 14-431 Approval of Special Event - Oshkosh West Student Government to utilize city streets for their Oshkosh West Homecoming Parade / October 17, 2014 Resolution 14-432 Approval of Special Event - UW-Oshkosh to utilize city streets for their UWO Tour de Titan / October 18, 2014 Resolution 14-433 Approval of Special Event - UW-Oshkosh to utilize UWO-Sports Complex for their UWO Tent City / October 18, 2014 Resolution 14-434 Approval of Special Event - Oshkosh Chamber of Commerce and Network Health to utilize city streets for their Oshkosh Chamber of Commerce Holiday Parade – November 13, 2014 Resolution 14-435 Approval of Special Event - Saturday Farmers Market to utilize city streets for their Farmers Market / June 6, 2015 through October 31, 2015 Resolution 14-436 Approval of Special Event - Vietnam Veterans of America to utilize city th streets for their Oshkosh 4 of July Parade / July 4, 2015 Council Member Fitzgerald asked if there would be a conflict with the Saturday Farmers th Market and the 4 of July Parade being held on the same day. Mr. Rohloff stated the organizers of the both events discussed ways in which they could coexist and that parade would be rerouted. Council Member Herman did not support the parade being rerouted on Division Street. Mr. Rohloff stated the City would be open to tweaking the parade route if that is what citizens and business owners wanted. Council Member Herman was concerned about parking and pedestrian safety issues if the parade was held on Division Street. Chief Greuel was confident his department would have a plan in place to address ingress/egress issues as well as parking and pedestrian safety issues. Mayor Tower expressed gratitude to the organizers of both events for meeting to resolve potential conflicts long before their events took place and for compromising to find a way to make things work for both events. 4 PCC–S232014 , ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Resolution 14-437 Approval of Block Party Request / Cliffview Drive between Murdock Avenue and Graber Street / September 27, 2014 Resolutuion 14-438 Approve Appointment to the Transit Advisory Board Resolution 14-439 Approve Combination “Class B” Licenses, Special Class “B” Licenses and Operator Licenses MOTION: ADOPT CONSENT AGENDA (Fitzgerald; second, Panske) CARRIED: Ayes (7) Panske, Fitzgerald, Cummings, Pech, Herman, Allison-Aasby, Mayor Tower ATO&R CTION AKEN ON RDINANCES ESOLUTIONS Ordinance 14-440 Approval of Parking Regulation Changes on Sawyer Street FIRST READING; LAID OVER UNDER THE RULES Resolution 14-441 Amend 2014 Capital Improvement Program to move Funds from the National Guard Armory Area Stormwater Detention Basin Project to the Marion Road Storm Sewer Outfall Project ($495,000) MOTION: ADOPT (Allison-Aasby; second, Herman CARRIED: Ayes (7) Panske, Fitzgerald, Cummings, Pech, Herman, Allison-Aasby, Mayor Tower Resolution 14-442 Approve Accepting Grant Funds from Department of Natural Resources / Boatworks Pedestrian Bridge/Riverwalk Project 944,281.35) (Redevelopment Authority Recommends Approval) MOTION: ADOPT (Pech; second, Cummings) CARRIED: Ayes (7) Panske, Fitzgerald, Cummings, Pech, Herman, Allison-Aasby, Mayor Tower Council Member Cummings noted the large dollar amount of the grant and congratulated Allen Davis and his department. Resolution 14-443 Approve Engineering Service Agreement with AECOM for Boatworks Restroom Park Improvements ($145,000) MOTION: ADOPT (Allison-Aasby; second, Cummings) CARRIED: Ayes (7) Panske, Fitzgerald, Cummings, Pech, Herman, Allison-Aasby, Mayor Tower 5 PCC–S232014 , ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Resolution 14-444 Approve Neighborhood Association Recognition Policy MOTION: ADOPT (Cummings; second, Pech) CARRIED: Ayes (7) Panske, Fitzgerald, Cummings, Pech, Herman, Allison-Aasby, Mayor Tower Helen Herlache, 1029 Hazel Street, felt the name chosen for a neighborhood association should reflect the true location of neighborhood. She stated, in her opinion, neighborhood associations should only be able to deal with issues within their own neighborhood. She also felt all projects proposed by a neighborhood association should be funded by the neighborhood association without matching funds or tax dollars. Gary Gray, 815 W. Linwood Avenue, felt if the City were to remove recognition of the neighborhood association, the City should notify the association within three business days and not include the council. Council Member Fitzgerald felt that the Neighborhood Recognition Policy should include the requirement of neighborhood associations having to report their financial information on an annual basis. Allen David, Director of Community Development, clarified that all City funds used by a neighborhood association would have to be accounted for. He stated projects completed with private funds would be accountable to the City. Council Member Herman asked if neighborhood associations could only focus on issues within their neighborhood boundaries. Mr. Davis stated typically neighborhood associations focused on issues within their neighborhood boundaries. He stated when creating a plan for what a neighborhood association would like to accomplish, sometimes there is an interest outside of the neighborhood boundaries that affects the neighborhood association. He gave the example of Emmeline Cook School which served multiple neighborhoods. Council Member Cummings supported the resolution. He stated there were neighborhood associations in the City that were formed years before a Neighborhood Association Recognition Policy was created who supported the draft of the proposed Neighborhood Association Recognition Policy. Mr. Davis clarified that only neighborhood association projects created on public property were eligible for City funds. He stated any projects completed on private property were funded solely by the neighborhood associations. Council Member Herman asked for an explanation on how the City worked with neighborhood associations to accomplish their projects. Mr. Davis stated his department helped citizens interested in forming a neighborhood association by sending out surveys and information pieces regarding neighborhood associations. He stated if citizens chose to organize a neighborhood association he would 6 PCC–S232014 , ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER assign City staff to help the association create operational and capital improvement plans and assist the association with implementing their projects. Council Member Herman where neighborhood associations fit into the City budget. Mr. Davis stated neighborhood associations were funded through the Planning Services budget. He stated there were two principal planners who spent a bulk of their time on neighborhood associations and neighborhood association projects. Mayor Tower felt it was important for the City to have a Neighborhood Association Recognition Policy. CD,DCMFAI OUNCIL ISCUSSION IRECTION TO ITY ANAGER AND UTURE GENDA TEMS Mr. Rohloff reported that GOEDC was in the process of recruiting its CEO with the goal of st having the CEO in place by January 1. He stated that GOEDC had issued a request for proposals for a marketing plan. He also stated the Resource Development Committee was in the process of putting a plan together to approach the community for investments for funding the CEO position. ththth. Budget workshops would be held on September 24, October 29 and October 30 th A final budget workshop would be held on November 5 which would also include a discussion on the CIP. Council Member Pech asked Mr. Rohloff to comment on the cameras slated in the GOTransit budget. Mr. Rohloff stated the cameras slated for the 2015 budget were actually approved in the 2014 budget, however back in May, 2014 City staff did not feel the fiber optics for the project would be completed in 2014 so the item was rebudgeted for 2015. He stated things became more certain and the fiber optics for the project should be completed in 2014. Mr. Rohloff gave an update on the employee clinic, stating that the majority of employees supported the clinic. He stated it was projected that if 28% of City employees used the clinic the City would save $128,000.00 per year. He stated the goal was to bring the employee clinic to Council for approval at the October 9, 2014 meeting. The Council asked for a presentation regarding the employee clinic. Council Member Cummings asked for an update on the riverfront visioning process. Darryn Burich, Director of Planning Services, stated there were a few setbacks in getting a report from the East Central Wisconsin Regional Planning Commission, however the ECWRPC stated the City would have a report by October and the City Planning staff would give a presentation to the Council in November. th A sex offender workshop was tentatively scheduled for October 7. 7 PCC–S232014 , ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Council Member Herman asked for an update on the vision for the Central City at the next council meeting. CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements to Council. CMAS ITY ANAGER NNOUNCEMENTS AND TATEMENTS Mr. Rohloff reported that the new location for the yardwaste drop off site would open on rd September 29, 2014. He stated the new location could be accessed from 3 Avenue. He also noted a change order for Public Works Contract No. 13-05 with Advance Construction, Inc. for various concrete paving and utility Projects-South Side (-$304,021.83). MOTION: ADJOURN (Pech; second, Panske) CARRIED: VOICE VOTE The meeting adjourned at 7:19 p.m. PAMELA R. UBRIG CITY CLERK 8