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HomeMy WebLinkAboutMinutes PCC ROCEEDINGS OF THE OMMON OUNCIL CO,W ITY OF SHKOSH ISCONSIN S9,2014 EPTEMBER REGULAR MEETING held Tuesday, September 9, 2014, at 6:00 p.min the Council . Chambers, City Hall. Mayor Tower presided. PRESENT: Council Members Deb Allison-Aasby, Caroline Panske, Sean Fitzgerald, Steve Cummings, Tom Pech, Jr., Steven Herman, and Mayor Tower ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney and Dave Patek, Director of Public Works Council Member Allison-Aasby read the Invocation. The Pledge of Allegiance was led by Courtney LaBuy and Charity LaBuy from Oshkosh West High School P ROCLAMATION A proclamation was presented by Mayor Tower declaring Tuesday, September 9, 2014 as Well Oshkosh Task Force Day in the City of Oshkosh CSC ITIZEN TATEMENTS TO OUNCIL Gary Gray, 815 W. Linwood Avenue, commented about the Council being transparent in the budget process. CA ONSENT GENDA Approval of Bills presented by the Finance Director Receipt and Filing of Museum Board Minutes from July 3, 2014 Approval of Cash Report for July 2014 Resolution 14-408 Approve Conditional Use Permit for an Exception to the Downtown Overlay District Standard Modification; 522-530 North Main Street Resolution 14-409 Award Partial Bid to Lunda Construction, Contract No. 13-18 Boatworks Riverwalk - Loop & West Section ($392,055) Council Member Herman requested that the resolution be pulled from the Consent Agenda and considered along with Resolution 14-415. 1 PCC–S9,2014 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Resolution 14-410 Award Bid for Public Works Contract No. 14-08 to Donald Hietpas and Sons, Inc. for Various Water Main Extensions ($784,926.15) Council Member Panske requested that the resolution be pulled from the Consent Agenda for separate consideration. Resolution 14-411 Amend 2014 Capital Improvements Program to move State Trust Funds to Southwest Industrial Park Project for Street and Utility Construction / Authorize Borrowing from State Land Trust ($1,250,000) Gary Gray, 815 W. Linwood Avenue, stated he was confused about the resolution as he felt it suggested the City was currently holding current funds to transfer from one account to another. He asked if the street work would be completed in the Southwest Industrial Park or in another industrial park. He indicated that the memo included with the resolution stated that the State Trust fund loan would be repaid from proceeds of land sales in the Southwest Industrial Park and asked if that should be included in the resolution. Mayor Tower explained that Mr. Gray’s questions would be answered later in the meet as the resolution would be pulled from the Consent Agenda. Council Member Herman requested that the resolution be pulled from the Consent Agenda for separate consideration. Resolution 14-412 Approve Appointment to the Housing Authority Resolution 14-413 Disallowance of Claim by David Stubbe Resolution 14-414 Approve Special Class “B” Licenses & Operator Licenses MOTION: ADOPT CONSENT AGENDA EXCLUDING RESOLUTIONS 14-409, 14-410 & 14-411 (Panske; second, Fitzgerald) CARRIED: Ayes (7) Allison-Aasby, Panske, Fitzgerald, Cummings, Pech, Herman, Mayor Tower Resolution 14-410 Award Bid for Public Works Contract No. 14-08 to Donald Hietpas and Sons, Inc. for Various Water Main Extensions ($784,926.15) MOTION: ADOPT (Pech; second, Cummings) CARRIED: Ayes (7) Allison-Aasby, Panske, Fitzgerald, Cummings, Pech, Herman, Mayor Tower Council Member Panske asked for clarification on how the project would be funded. Mr. Patek stated the extension of the water mains and laterals would be funded through the Capital Improvement Program. He stated every year, the operating budget through the water utility budget funded the installation of new meters which was how the master meters being installed at the Winnebago Mental Health Institute would be funded. 2 PCC–S9,2014 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Council Member Panske asked if the master meters monitored water usage and water loss. Mr. Patek stated the master meters being installed at the Winnebago Mental Health Institute would monitor water usage and water loss. He stated by placing the master meter at the beginning of the lateral for the whole Winnebago Mental Health Institute system, the City would be able to monitor any breaks or leaks for the entire system. Resolution 14-411 Amend 2014 Capital Improvements Program to move State Trust Funds to Southwest Industrial Park Project for Street and Utility Construction / Authorize Borrowing from State Land Trust ($1,250,000) MOTION: ADOPT (Herman; second, Pech) CARRIED: Ayes (7) Allison-Aasby, Panske, Fitzgerald, Cummings, Pech, Herman, Mayor Tower Council Member Herman called for the previous questions asked by Mr. Gray to be answered. Mr. Rohloff explained the various reasons why the City chose to borrow funds for the Boat Works Project and the Marion Road Redevelopment Area Remediation and that those projects were anticipated to be funded by a State Trust Fund loan of $1,250,000. He explained that street and utility construction had been planned in the CIP for the Southwest Industrial Park for the fall of 2014, however it was determined that it was necessary to perform grading on the property in order for lots to be sold for commercial development. He stated due to it being for commercial development, the grading component was not eligible for tax exempt borrowing and that additional funding was needed in order to complete the grading project. He further explained that TIF #7 was previously approved by the Council as a donor TIF and was eligible to fund the Boat Works and Marion Road Redevelopment projects. He stated in order to complete the necessary grading in the Southwest industrial Park, the City proposed to utilize the State Trust Fund Loan proceeds to fund the grading project and to fund the Boat Works Project and Marion Road Redevelopment Area Remediation through a donation from TIF #7. Council Member Herman stated he was concerned about the timeline for when the loan had to be paid back if lot sales were slow. Mr. Rohloff explained that the State Land Trust loan would be repaid from the general debt service fund and whenever a lot was sold in the Southwest Industrial Park the general debt service fund would be reimbursed. Council Member Herman felt the wording in the resolution should be adjusted to reflect that the State Land Trust loan would be paid by the general debt service fund as it could take several years to sell the lots in the Southwest Industrial Park. Mr. Rohloff stated he believed the lots in the Southwest Industrial Park would be more appealing to commercial developers if the proper improvements were made. 3 PCC–S9,2014 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Trena Larson, Finance Director, stated although the loan proceeds would be paid from the general debt service fund, the payments would be recorded as TIF debt. Mr. Rohloff confirmed that the details regarding the State Land Trust loan being repaid from the general debt service fund and that the general debt service fund being reimbursed by lot sales in the Southwest Industrial Park were demonstrated in the resolution. Council Member Fitzgerald asked if the improvements being made to the Southwest Industrial Park typically would be paid for by the sale of the lots. Mr. Rohloff indicated improvements made to industrial parks in general were paid for through the sale of the lots. Council Member Fitzgerald felt it was important for the public to know that prior to the downturn in the economy in 2008, land sales in the City’s industrial parks were plentiful. He stated he was confident that land sales in the Southwest Industrial Park would occur in the next twenty four months. Council Member Pech stated the details of how the State Land Trust loan would be paid were outlined in the resolution. He also stated with GOEDC up and running he was confident that lots in the Southwest Industrial Park would begin to sell. Council Member Cummings asked if there were for sale signs posted on the available lots in the Southwest Industrial Park. Mr. Davis, Director of Community Development, stated that once the improvements were made to the lots north of the railroad tracks, for sale signs would be placed on them. Resolution 14-409 Award Partial Bid to Lunda Construction, Contract No. 13-18 Boatworks Riverwalk - Loop & West Section ($392,055) MOTION: ADOPT (Pech; second, Cummings) CARRIED: Ayes (7) Allison-Aasby, Panske, Fitzgerald, Cummings, Pech, Herman, Mayor Tower Mayor Tower asked Mr. Rohloff to give an explanation on Resolutions 14-409 and 14-415 as the resolutions were related. Mr. Rohloff stated in January, 2014, the City awarded a partial bid for the Boatworks property. The bid award was divided into three parts in order for the City to take advantage of a DNR grant to develop the area into a park setting. He stated the Council had already approved the first two parts of the bid award and that Resolution 14-409 was the final bid award. He stated the City wanted to be sure it would receive the DNR grant before the final bid award was brought to Council for approval. 4 PCC–S9,2014 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Mr. Rohloff stated, regarding Resolution 14-415, the City was notified it was a recipient of a $350,000 grant from the DNR which would be used to build a shelter, restroom, and a ramp to get over the river walk bridge. He stated the improvements needed to be added to the project as a change order as the DNR grant would not allow the City to bid out for a project where a bid was already awarded. He explained that a parking lot originally included in the project plans was not incorporated in the change order as the cost exceeded State Regulations allowing a 15% threshold of the original bid for change orders. He stated the parking lot would be bid separately. Mr. Davis added the parking lot bid would include the kayak launch and the trail connection south along Michigan Street. He also stated the City had received grant money for the section of the river walk from the Oregon Street Bridge east to the Dockside Tavern to be completed in 2015. Mr. Rohloff asked how much money the City had received in grants to complete the river walk in the last five years. Mr. Davis stated to date the City had received about $4,000,000.00 in grant money for river walk projects. Mr. Rohloff stated the City of Oshkosh had been aggressive in pursuing grants to get the river walk completed. Mr. Davis commented if the City would turn down grant money it would make it harder to be awarded future grants. Council Member Cummings asked if the bulk of the grant money came from the DNR. Mr. Davis stated some grant money came from the Department of Commerce and WEDC, however most of the grant money had come from the DNR. Council Member Herman asked what was happening with the Boatworks Property. Mr. Davis stated once the river walk was completed and a long term plan for Michigan Street and the Sanitation Garage was in the place, the City would market the Boatworks Property to developers. Council Member Herman asked if grant money would be used to clean up the Boatworks Property. Mr. Davis stated the City received grant money to remove the piers and the buildings on the Boatworks Property. Council Member Fitzgerald stated the progress made on the south side of the river was phenomenal. 5 PCC–S9,2014 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER ATO&R CTION AKEN ON RDINANCES ESOLUTIONS Resolution 14-415 Approve Change Order No. 1, Lunda Construction for Boatworks Riverwalk West Section Park Improvement ($249,604) MOTION: ADOPT (Pech; second, Cummings) CARRIED: Ayes (7) Allison-Aasby, Panske, Fitzgerald, Cummings, Pech, Herman, Mayor Tower Council Member Cummings asked if the portals from the old railroad bridge would be used in the project. Mr. Davis stated the City intended on using the railroad bridge portal on Pioneer Drive. Ordinance 14-416 Approve Request to Attach to the City from Town of Algoma / Dishaw- Wallace Voluntary Attachment – Part of 2295 and 2291 Patriot Lane MOTION: ADOPT (Allison-Aasby; second, Panske) CARRIED: Ayes (7) Allison-Aasby, Panske, Fitzgerald, Cummings, Pech, Herman, Mayor Tower PCC–S9,2014 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Ordinance 14-417 Approval of Parking Regulation Changes on the East Side of Nebraska thth Street between West 6 Avenue and West 7 Avenue MOTION: ADOPT (Pech; second, Cummings) CARRIED: Ayes (7) Allison-Aasby, Panske, Fitzgerald, Cummings, Pech, Herman, Mayor Tower CD,DCMFAI OUNCIL ISCUSSION IRECTION TO ITY ANAGER AND UTURE GENDA TEMS Mr. Rohloff reported that GOEDC had initiated the recruitment of its CEO with the goal of st having the CEO in place by January 1. He stated the Resource Development Committee was in the process of putting a plan together to approach the community for investments for funding the CEO position. He also stated that GOEDC had issued a request for proposals for a marketing plan. Council Member Herman asked how GOEDC tied into the Chamber of Commerce’s Opportunity Oshkosh. Mr. Rohloff stated it would be up to the GOEDC Marketing Committee how it would integrate with the Chamber of Commerce’s Opportunity Oshkosh. Council Member Fitzgerald stated he was on the GOEDC Marketing Committee and that the committee was in the beginning stages of determining a strategic plan on how they collaborate with other entities. 6 PCC–S9,2014 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER th A Budget Workshop would be held on September 24 at 5 p.m. thth Budget Workshops were scheduled for October 29, and 30 at 5:00 p.m., and November th 5 at 5:00 p.m. th A Sex Offender Workshop would be held on September 30 at 5 p.m. Mr. Rohloff stated he wanted the workshop to be a discussion on what options were available at the local level regarding sex offenders. Council Member Cummings asked if the City of Oshkosh was in a unique position regarding sex offenders due to the proximity of the prison. Mr. Rohloff stated he would research the question if the City of Oshkosh was in a unique position regarding sex offenders due to the proximity of the prison. Council Member Herman asked if Mr. Rohloff would have an answer to Council Member Cummings questions prior to the Sex Offender Workshop as he would not be able to attend the workshop. Mr. Rohloff stated his goal was to have as much information as possible available to the Council prior to the Sex Offender Workshop. Council Member Herman stated he would like more input from citizens regarding sex offenders. Mr. Rohloff stated typically there was public input at a workshop. He felt the Council should learn about and discuss the different options available at the municipal level regarding sex offenders prior to getting public input. Council Member Pech preferred to the have all of the information prior to the Sex Offender Workshop as he would be unable to attend. Council Member Fitzgerald indicated he would be late to the Sex Offender Workshop. th The Council decided to hold the Sex Offender Workshop on October 7 at 6:00 p.m. Mr. Rohloff stated City employees were in the process of being educated on the possibility rd of an employee clinic. He stated he would have a report for the Council by September 23 based on feedback from City employees on whether to move forward and pursue agreements with other entities. Council Member Pech asked if the employee clinic would cover City employees only or include their dependents. Mr. Rohloff stated the employee clinic would be available to City employees and their dependents. 7 PCC–S9,2014 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Council Member Cummings asked that an update on the riverfront visioning process be placed on the agenda for the next meeting. CMA&S OUNCIL EMBER NNOUNCEMENTS TATEMENTS Council Member Cummings gave a presentation on “Welcome to Oshkosh” signs which would be placed in five locations throughout the City. Mayor Tower thanked Council Member Cummings for spearheading the drive for the “Welcome to Oshkosh” signs as well as the other partners who helped in the effort. Council Member Herman asked if other entities would have their logos on the signs. Council Member Cummings stated there would not be any logos placed on the signs. CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements to council. MOTION: TO CONVENE INTO CLOSED SESSION TO DISCUSS BARGAINING OPTIONS, STRATEGY, AND PARAMETERS RELATED TO THE NEGOTIATION OF COLLECTIVE BARGAINING AGREEMENTS WITH LOCAL NO. 316, I.A.F.F. OSHKOSH FIRE DEPARTMENT, OSHKOSH FIRE DEPARTMENT CHIEF OFFICERS, OSHKOSH PROFESSIONAL POLICE OFFICERS ASSOCIATION, OSHKOSH POLICE SUPERVISORS ASSOCIATION AND AFSCME 796 (TRANSIT) PURSUANT TO SECTION 19.85(1)(E) OF THE WISCONSIN STATE STATUTES WHERE COMPETITIVE BARGAINING REASONS REQUIRE A CLOSED SESSION (Allison-Aasby; second, Pech) CARRIED: Ayes (7) Allison-Aasby, Panske, Fitzgerald, Cummings, Pech, Herman, Mayor Tower A DJOURN MOTION: ADJOURN (Cummings; second, Herman) CARRIED: VOICE VOTE The meeting adjourned at 7:13 p.m. PAMELA R. UBRIG CITY CLERK 8