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HomeMy WebLinkAboutMinutes PCC ROCEEDINGS OF THE OMMON OUNCIL CO,W ITY OF SHKOSH ISCONSIN F25,2014 EBRUARY REGULAR MEETING held Tuesday, February 25, 2014, at 6:00 p.min the Council . Chambers, City Hall. Mayor Tower presided. PRESENT: Council Members Tom Pech Jr., Steven Herman, Kyle Clark, Sean Fitzgerald, Steve Cummings and Mayor Burk Tower EXCUSED: Council Member Deb Allison-Aasby ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney and Dave Patek, Director of Public Works Council Member Pech read the Invocation. The Pledge of Allegiance was led by Jack Buechel and Claire Miller from South Park Middle School; and, Rachel Lee and Destiny Portman from Perry Tipler Middle School CSC ITIZEN TATEMENTS TO OUNCIL Lois Luebke, 640 Oak Street, felt the cameras in the Council Chambers should show the people in the audience. She also felt the City should show more flags from the Armed Forces. She stated she would like the City to hire an answering service and felt there should be meetings with citizens one Saturday a month to discuss current issues. Council Member Pech informed Ms. Luebke of the State of the City Address to be held at st the Oshkosh Convention Center on March 31. He explained the Council could be reached by citizens through email or by phone. Patricia Diener, 1316 Broad Street, stated that the snow and ice removal from sidewalks in her neighborhood was getting better. She felt that there should only be parking on one side of the street on Broad Street. She acknowledged the recent retirement of Brad Masterson from the Oshkosh Housing Authority. She was also concerned about businesses plowing their snow onto the railroad property. CA ONSENT GENDA Approval of Bills presented by the Finance Director. Receipt and Filing of Common Council Minutes from February 11, 2014. 1 PCC–F252014 , ROCEEDINGS OF THE OMMON OUNCIL EBRUARY Receipt of Claim filed with the City’s Insurance Company: A) Chris Young for alleged damage to his vehicle from driving over the railroad tracks B) Discovery Properties for alleged damage from a sewer back up Resolution 14-66 Approval of Initial Resolution for Special Assessments – Contract No. 14-05 / Paving, Sidewalk, Driveway & Utilities / Second Local Street Concrete Paving Program (Central City Area) Resolution 14-67 Approval of Amendment to Engineering Services Agreement & AECOM Technical Services, Inc. to Conduct a Sediment Sampling Investigation & Sediment Disposal Characterization for the Sawyer Creek Channel Improvement Project in the Amount of $9,584.18 Resolution 14-68 Approval of Agreement for Professional Services with Hydro Designs, Inc. to Assist with Management of a Potable Water System Backflow Control Program in the Amount of $143,760.00 Resolution 14-69 Approve Winnebago County Mutual Aid Agreement Resolution 14-70 Approval of Engineering Services Agreement with AECOM Technical Services, Inc. for Construction-Related Services for the National Guard Armory Area Stormwater Detention Basin in the Amount of $336,413.00 Resolution 14-71 Approve Intergovernmental Agreement with East Central Wisconsin Regional Planning Commission for Department of Defense Office of Economic Adjustment Grant Funds for Regional Aviation/Aerospace Business Cluster Development and Planning Assistance Activities Council Member Herman asked for an explanation on the plan for the aviation park. Mr. Rohloff stated the Department of Defense awarded a grant to the entire area and that East Central Wisconsin Regional Planning Commission was the agent for the grant. The City of Oshkosh was a sub award of the grant for $211,000.00 to be used for the aviation aerospace business cluster. Allen Davis, Director of Community Development, explained the City had been working with the County, East Central Wisconsin Regional Planning Commission and Chamco to develop a request for proposal for a consultant to research the aerospace industry and how it could best operate in the Oshkosh area. He stated the consultant would analyze the advantages and disadvantages of locating an aviation business in the city. The consultant would also create a list of contacts in the aviation community who would have an interest in locating their business in Oshkosh and develop a package that would include partners who could potentially curate the first businesses at the aviation business park. Council Member Herman asked if Winnebago County was a partner in the aviation business park and what their involvement would be. 2 PCC–F252014 , ROCEEDINGS OF THE OMMON OUNCIL EBRUARY Mr. Davis explained Winnebago County would be a partner in the aviation park as they owned a portion of the aviation business park. Resolution 14-72 Approve Conditional Use Permit for Motorsport Racing Events at Winnebago County Sunnyview Exposition Center (Plan Commission recommends approval) Council Member Herman asked for the resolution to be pulled from the Consent Agenda and stated he would vote present due to him having a working relationship with the Sunnyview Exposition Center. Resolution 14-73 Award Bid for Public Works Contract No. 14-04 to PTS Contractors, Inc. for Various Concrete Paving & Utility Projects – Bowen Street ($3,339,890.77) Resolution 14-74 Award Bid for Public Works Contract No. 14-03 to Relyco, Inc. for the National Guard Armory Area Stormwater Detention Basin ($2,777,768.50) Resolution 14-75 Award Bid for Cleaning Services ($71,343.00) for Transportation Department to Central Cleaning Services Resolution 14-76 Award Bid for 4X4 Utility Work Machine ($64,713.00) for Parks Department to Bobcat Plus, Inc. Resolution 14-77 Award Bid for Zero Turn Riding Tractor ($51,905.28) for Parks Department to Reinders, Inc. Resolution 14-78 Approve Purchase of Vehicles for Police Department from Ewald's Hartford Ford ($185,435.00) Resolution 14-79 Award Partial Bid to Lunda Construction, Contract No. 13-18 Boatworks Riverwalk – East Section ($547,854.00) Resolution 14-80 Rescind Property Taxes Resolution 14-81 Approve City Manager’s Goals Council Member Herman pulled this resolution for a separate vote. Resolution 14-82 Approval of Special Event - UW-O Foundation & UW-O LGBTQ th Resource Center to utilize city streets for the Oshkosh 4 Annual Chester Marcol 5K Run - Walk for Suicide Awareness / April 26, 2014 Resolution 14-83 Approval of Special Event - Webster Stanley Elementary P.T.O. to utilize Hazel Street & Menominee Park for the Webster Stanley Elementary Walk Run Play / May 3, 2014 3 PCC–F252014 , ROCEEDINGS OF THE OMMON OUNCIL EBRUARY Resolution 14-84 Approval of Special Event - Terry’s Bar to utilize Menominee Park for the Terry’s Bar Walleye Tournament / May 17, 2014 Resolution 14-85 Approval of Special Event - Graybeard Productions, Inc. – to utilize South Park for the Thunder in the Park / May 31 & June 1, 2014 Resolution 14-86 Approval of Special Event - Carrie Mundinger to utilize Menominee Park for the Klaske Wedding Ceremony / June 7, 2014 Resolution 14-87 Approval of Special Event - Cabela’s North American Bass Circuit to utilize Rainbow Park for the Cabela’s North American Bass Circuit / June 14, 2014 Resolution 14-88 Approval of Special Event - Triton Boats, Mercury Marine & the Boat Doc to utilize Menominee Park for the Bago Walleye Club / June 22, 2014, July 22, 2014 & August 3, 2014 Resolution 14-89 Approval of Special Event - Tour of America’s Dairyland to utilize city streets for the Oshkosh Criterium on the Water / June 26, 2014 Resolution 14-90 Approval of Special Event - Central Wisconsin Auto Collectors to utilize South Park for the Central Wisconsin Auto Collectors Car Show & Flea Market / June 29, 2014 Resolution 14-91 Approval of Special Event - Real Men Wear Pink of WI, Inc., to utilize Reetz Diamonds/Menominee Park for the Real Men Wear Pink Annual Softball Tournament / July 11, 12 & 13, 2014 Resolution 14-92 Approval of Special Event - Oshkosh Yacht Club to utilize Menominee Park for the Extreme Regatta / July 14 & 15, 2014 Resolution 14-93 Approval of Special Event - DuTriRun to utilize city streets for the Race the Lake / August 17, 2014 Resolution 14-94 Approval of Special Event - Oshkosh Flight AAU Basketball to utilize city streets for the Oshkosh Gus Macker 3 on 3 Basketball Tournament / August 22, 23 & 24, 2014 Council Member Herman asked what the timeline was for notifying citizens and businesses of street closures for special events. Mr. Rohloff explained that when the organizer of a special event met with the Special Events Review Committee, details of the event, such as street closures, were discussed. Primarily, Matt Harris at the Oshkosh Police Department handled street closures. He stated the City strived to make sure citizens and businesses were informed of street closures during special events. He stated the City responded to complaints last year of too many events happening at the same time. For example, in 2014 the Gus Macker 3 on 3 4 PCC–F252014 , ROCEEDINGS OF THE OMMON OUNCIL EBRUARY Basketball Tournament would be held in August instead of on the same weekend in June as Irish Fest. Resolution 14-95 Approval of Special Event - Cabela’s National Walleye Tour Outdoor Teams Works to utilize Menominee Park for the Cabela’s National Walleye Tour / September 18, 19 and 20, 2014 Resolution 14-96 Approval of Special Event - UW-O & Oshkosh YMCA – to utilize Leach Amphitheater and Riverside Park for the Oshkosh Dragon Boat Race and Festival / September 20, 2014 Resolution 14-97 Approve Fermented Class “B” License, Special Class “B” Licenses, Operator Licenses & Secondhand Dealer Licenses MOTION: ADOPT CONSENT AGENDA EXCLUDING RESOLUTIONS 14-72 & 14-81 (Clark; second, Cummings) CARRIED: Ayes (6) Pech, Herman, Clark, Fitzgerald, Cummings, Mayor Tower Resolution 14-72 Approve Conditional Use Permit for Motorsport Racing Events at Winnebago County Sunnyview Exposition Center (Plan Commission recommends approval) MOTION: ADOPT (Cummings; second, Clark) CARRIED: Ayes (5) Pech, Clark, Fitzgerald, Cummings, Mayor Tower; Present (1) Herman Resolution 14-81 Approve City Manager’s Goals MOTION: ADOPT (Clark; second, Cummings) CARRIED: Ayes (6) Pech, Herman, Clark, Fitzgerald, Cummings, Mayor Tower Council Member Herman read the following goals of the City Manager for 2014: 1) Develop a five-year plan to reduce City’s general obligation debt to approximately 70% of equalized value. Develop priorities of CIP’s to get to target level. Provide Council with recommended priorities of CIP’s by September 1, 2014. He stated reducing the City’s debt was important to the Council. 2) Conduct the structural review of the City’s health insurance plan. Identify ways to control City’s increasing costs and contributions for health insurance and benefit package. Develop a plan to phase in changes over time. Provide review and recommendations to Council by June 1, 2014. He stated the Council was concerned with the rising cost of the benefit packages offered to City employees. 3.) Develop a set of metrics that can monitor the progress of the City’s investment in economic development. He stated the Council realized the City needed to increase its tax base by working with current businesses and bringing in new businesses into the City. 5 PCC–F252014 , ROCEEDINGS OF THE OMMON OUNCIL EBRUARY Ordinance 14-98 Approve Amendment to Chapter 30 Zoning Ordinance to Create Section 30-35(M) Design Standards for Single & Two Family Structures (Plan commission recommends approval) MOTION: ADOPT (Cummings; second, Pech) CARRIED: Ayes (6) Pech, Herman, Clark, Fitzgerald, Cummings, Mayor Tower Council Member Pech thanked all parties involved in drafting the ordinance. He stated it was a step forward for the City to have rules in place for future development and growth. Council Member Cummings stated he supported the ordinance and he thought the City staff did a good job. Council Member Herman stated his support for the ordinance. He explained this was a goal of the City Manager, a study was done and it was a step forward to improve the quality of City neighborhoods. Ordinance 14-99 Approve Amendment to Chapter 30 Zoning Ordinance to Create Section 30-23.1 Traditional Neighborhood Design Overlay District (Plan commission recommends approval) MOTION: ADOPT (Pech; second, Clark) CARRIED: Ayes (6) Pech, Herman, Clark, Fitzgerald, Cummings, Mayor Tower Council Member Pech stated it was important to remind homeowners in the City that the ordinance only applied to future improvements done to a property. The purpose of the ordinance was to protect and enhance the equity of a homeowner’s property. Council Member Fitzgerald stated he had a conversation with the Winnebago County Homebuilders Association regarding their concern that an individual outside of a neighborhood could request an overlay district. He stated that he assured the Winnebago County Homebuilders Association that City staff would not create an overlay district without meeting with residents of the area and that the process of creating an overlay district was done with due diligence. Mayor Tower stated that Ordinances 14-98 and 14-99 took on a two tiered approach. Ordinance 14-98 was a base level for design standards which applied to the whole City. Ordinance 14-99 represented an option for a neighborhood that was interested in having a higher set of standards within their neighborhood. He stated the ordinance to create a traditional neighborhood design overlay district was a long process that involved meeting with citizens, committees, realtors and other organizations related to housing. He thanked City staff for their efforts in drafting the ordinance. 6 PCC–F252014 , ROCEEDINGS OF THE OMMON OUNCIL EBRUARY Resolution 14-100 Approval of Special Event - Oshkosh Sawdust Days, Inc. – to utilize Menominee Park & city streets for the Oshkosh Sawdust Days Festival, th 5K Walk-Run & 4 of July Parade / July 2, 3, 4, 5 & 6, 2014 MOTION: ADOPT (Clark; second, Pech) CARRIED: Ayes (6) Pech, Herman, Clark, Fitzgerald, Cummings, Mayor Tower Robert Kujawa and Ellen Schmidt represented Sawdust Days, stated they would answer questions that the Council had concerning Sawdust Days. Council Member Herman stated the Council had received complaints that on the last day of the Sawdust Days events, Menominee Park was trashed. He asked if there were plans in place to clean up the park after the event. Mr. Kujawa stated he believed the complaint was from two years ago in which the circumstances were due to the volunteer group that was in place to clean up the park having to leave the park on the last day of the event; resulting in them not being able to complete the park clean up the next day when the vendors pulled out of the park. He stated in 2013 the problem from the previous year was addressed; extra dumpsters were brought in and the clean up group was in the park until 4:00 p.m. the day after the event ended. Council Member Herman asked regarding the exemption allowing dogs of the vendors in the park, if the dogs would be on leashes. Mr. Kujawa stated dogs in the vendor area were required to be kept on leashes per their contract. Vendors were also required to provide registration and proof of rabies vaccination for their dogs. That information was kept on file with Sawdust Days organizers for police or health inspectors to review. He stated vendors were given “wristbands” that they placed on the dogs collars to identify them as vendor dogs. Ms. Schmidt added most of the vendor dogs stayed in trailers and were not visible during the Sawdust Days event. She stated there were attendees of the event who brought their dogs into the park which Sawdust Days organizers had no control of. Council Member Herman asked if the Sawdust Days organizers had a plan in place to pay for their extraordinary expenses more promptly. He also asked if the Fourth of July Parade was put on by the Patriotic Council. Ms. Schmidt stated the Fourth of July Parade fell under the Sawdust Days auspices, however the parade was organized and run by the Vietnam Veterans of America. Council Member Herman noted the fireworks were paid for by the City and Festival Foods, that Sawdust Days was not involved in paying for the fireworks. Ms. Schmidt indicated that Sawdust Days was not responsible for payment of the fireworks display. 7 PCC–F252014 , ROCEEDINGS OF THE OMMON OUNCIL EBRUARY Mr. Kujawa apologized for paying the Sawdust Days extraordinary expenses late in 2013. He stated there were several vendors who paid their invoices late, therefore causing Sawdust Days to pay the City’s extraordinary expenses late. He stated changes were made for the 2014 Sawdust Days event which would allow Sawdust Days organizers to receive their money from vendors sooner (on a daily basis) allowing Sawdust Days organizers to pay the City for extraordinary expenses in full once the invoice was received. Council Member Herman stated he appreciated the adjustments made by the Sawdust Days Committee to address the concerns of the Council regarding the event. Council Member Cummings stated he had received complaints from citizens that they could not use Menominee Park or launch a boat during Sawdust Days. He asked if Sawdust Days organizers had given consideration to moving the event to the fairgrounds or another location. Mr. Kujawa stated that the organizers of Sawdust Days had not considered relocating the event to another location. He stated participants, vendors and service providers of the event love the current location. He explained the History Village which took place on the east side of Menominee Park near the water front would not fit well in a venue such as the fairgrounds. Ms. Schmidt stated that Sawdust Days was a community festival that has taken place for the last forty three years. She felt that the citizens of Oshkosh supported the event. Mr. Kujawa stated there were other special events held in the City that were not convenient for every citizen. He explained there was a huge area of the park, north of Siewert Trail that was not used for Sawdust Days. The area by Little Oshkosh, the zoo and beach area were not used for Sawdust Days. He stated Sawdust Days did not interfere with the amusement rides or concessions run by the park. Ms. Schmidt stated that Sawdust Days was founded on promoting nonprofit organizations. She expressed there was no way of pleasing everyone but the Sawdust Days Committee tried to address every issue brought before them. She acknowledged the past few years had been tough and that Sawdust Days did not have an abundance of money. She stated Sawdust Days was not developed to make money. It was developed as a community festival to allow nonprofit organizations such as veteran’s organizations and churches to make money. She stated that Sawdust Days had changed its business practices in order to solve not being able to pay the City for extraordinary expenses in a timely manner. Council Member Clark thanked Ms. Schmidt and Mr. Kujawa for owning their mistake and taking measures to change their business practices to meet the needs of the community. Council Member Pech asked that the Sawdust Days Organizers promote the fireworks display as the “Festival Foods” fireworks display in all of their marketing and promotion materials for Sawdust Days. th Mayor Tower indicated that the fireworks display would be held on Friday, July 4 in 2014. 8 PCC–F252014 , ROCEEDINGS OF THE OMMON OUNCIL EBRUARY Resolution 14-101 Approve Special Class “B” Licenses MOTION: ADOPT (Clark; second, Cummings) CARRIED: Ayes (6) Pech, Herman, Clark, Fitzgerald, Cummings, Mayor Tower CD,DCMFAI OUNCIL ISCUSSION IRECTION TO ITY ANAGER AND UTURE GENDA TEMS A workshop on NeighborWorks would be held on April 22, 2014. A workshop to discuss special event policies would be held on May 13, 2014. Mr. Rohloff indicated that City staff had provided him with their draft report and he would be able to provide the draft to Council by the end of the week. He was confident in the draft report and felt that changes could be made within the context of a Council meeting and that a workshop might not be needed. Mayor Tower wished happy birthday to Council Member Fitzgerald. CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements. CMAS ITY ANAGER NNOUNCEMENTS AND TATEMENTS Mr. Rohloff stated an engineering services agreement was made with AECOM for design, bidding, permitting, environmental and construction oversight for the proposed Marion Road Storm Sewer Outfall. He stated City staff believed that catching some of the storm sewer flow from Jackson Street and diverting it to Marion Road to go directly to the river would relieve the storm sewer being constructed on Central Street. He also reported that the City’s website had information regarding frozen water laterals. He stated the Water Utility and the Street Department had been working tirelessly to fix broken water mains in the City. He recommended that residents whose water pressure was running low run their water constantly from the highest faucet in their house. He stated as the ground begins to thaw the City expected there would be more water main breaks. Council Member Herman asked if City residents who suspect their water pipes are freezing and run their water constantly would receive a reduction in their water bill. Mr. Rohloff stated if the City requested a resident to run their water due to concerns regarding frozen water pipes, by law the City was required to offer a credit to the resident. If a resident chose to run their water as a precautionary measure so their own lateral did not freeze then the City would not issue a credit on the water bill. Council Member Herman asked what citizens should do if they suspected a water main was frozen. 9 PCC–F252014 , ROCEEDINGS OF THE OMMON OUNCIL EBRUARY Mr. Patek stated if a citizen was concerned about frozen water mains they should contact the Water Utility at (920) 232-5330 who would investigate. Council Member Clark thanked the crews of the Water Utility and the Street Department for their hard work in fixing the frozen water mains. Mr. Rohloff reminded the public that the State of City Address would be held on Monday, March 31, 2014 at the Oshkosh Convention Center. Doors opened at 6:00 p.m. and the presentation would begin at 6:30 p.m. MOTION: ADJOURN (Cummings; second, Clark) CARRIED: VOICE VOTE The meeting adjourned at 7:08 p.m. PAMELA R. UBRIG CITY CLERK 10