HomeMy WebLinkAbout22. 15-19
JANUARY 13, 2015 15-19 RESOLUTION
(CARRIED___6-0_____LOST________LAID OVER________WITHDRAWN________)
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PURPOSE: AWARD BID FOR CITY HALL 4 FLOOR HVAC IMPROVEMENTS
FOR GENERAL SERVICES TO HURCKMAN MECHANICAL
($43,145.00)
INITIATED BY: PURCHASING
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WHEREAS, the City of Oshkosh has heretofore advertised for bids for City Hall 4
floor HVAC improvements; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
HURCKMAN MECHANICAL
PO Box 10977
Green Bay, WI 54307-0977
Total Bid: $43,145.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0130-7214-06435 Property Fund – HVAC/Roofing Improvements
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkos 5 903-1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: January 5, 2015
RE: Bid Award-City Hall4th Floor HVAC Improvements
BACKGROUND
For the last several years Facilities Maintenance has been contending with various ongoing
repairs and/or failures of deficient 4`h Floor HVAC components that cause an inconsistent
distribution of desired heating/cooling. In addition, because of the year-round cooling demand
for the IT Server Room the cooling unit above that area continues to shutdown when outdoor
temperatures go below 0 degrees Fahrenheit. Because of the age of these various HVAC
components repairs are no longer cost-effective. As such our HVAC engineer from Summit
Designs has recommended several HVAC improvements including the installation of a new
HVAC mixing box to improve air distribution, a new cooling unit for the IT Server Room that is
designed for server room applications and interconnecting the new components to our present
DDC (Direct Digital Control)software to improve space monitoring and failure notification. This
project was budgeted within the $250,000 allocated in the 2014 HVAC/Roofing Replacement
Program.
ANALYSIS
Working in with Summit Designs and Facilities Maintenance staff, Purchasing prepared bid
specifications seeking vendors for this project. Bids were posted online on NovusVendor. Five
bidders attended the mandatory pre-bid walkthrough on December 2, 2014. Bids were received
on December 12, 2014. The bid tab is attached. Staff and Summit Designs have confirmed the
low bid from Hurckman Mechanical met all the minimum bid specifications.
FISCAL IMPACT
The total fiscal impact of the bid for this project is $43,145. The 2014 Property Improvements
CIP budgeted $250,000 for HVAC/Roof Replacement Projects. With the inclusion of this project
and factoring in current/pending 2014 HVAC/Roofing projects there are sufficient funds for this
project. This project will be charged to A/N# 323-0130-7214-06435.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Hurckman Mechanical for
$43,145.
Respect ly bmitted, Approved:
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Jon Urben, General Services Manager Mark Rohloff, City Manager
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