HomeMy WebLinkAbout21. 15-18
JANUARY 13, 2015 15-18 RESOLUTION
(CARRIED___6-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE 2015 SOFTWARE MAINTENANCE AGREEMENTS FOR
IT DIVISION TO ESRI, INC. AND HARRIS COMPUTER SYSTEMS
(DATANOW) (Total amount of $80,710.03)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the IT Division requires maintenance agreements for the various
software systems used within City departments.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to purchase maintenance agreements from
the following approved sources:
HARRIS COMPUTER SYSTEMS
62133 Collections Center Drive
Chicago, IL 60639
Annual Total: $29,710.03
ESRI, INC.
380 New York Street
Redlands, CA 92373
Annual Total: $51,000.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. Nos. 100-0110-6427-00000 General Fund / Information Technology
Maintenance Computer Software
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin City of Oshkosh
54903-1130
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: January 5, 2015
RE: Approve Purchase 2015 Software Maintenance Agreements-IT Division
BACKGROUND
Each year the IT Division secures maintenance agreements for the various software systems used
within City departments. These maintenance agreements are proprietary to the software systems.
ANALYSIS
There are two maintenance agreements being renewed at this time: 1) Datallow Annual
Maintenance ($29,710.03 for 2015)- financial and utility billing software used by the Purchasing,
Finance, Accounting and Water Utility to allow for system updates, patches, technical support
and general use licensing; 2) ESRI Annual Enterprise License Agreement ($51,000 per year,
2014-2016)- city-wide enterprise GIS software license agreement (ELA) allowing for unlimited
workstation and mobile installations, updates, upgrades, technical support and access to ESRI
virtual campus. The City Manager has approved these maintenance agreement renewals.
FISCAL IMPACT
The total fiscal impact of these maintenance agreements for 2015 is $80,710.03. Funds for the
ESRI maintenance agreement for $51,000 is allocated in the contractual services account (100-
0 1 1 0-6427-00000) of the 2015 IT Operating Budget. The Datallow maintenance agreement is
being funded $17,460.40 by 100-0110-6427-00000, with the remaining balance of $12,249.63
shared between the Water, Storm and Sewer Utility accounts (541-1892-6427-08921, 551-1950-
6427-00000, 561-2050-6427-00000).
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager,
purchases may be made without following a formal competitive bidding process when the
purchase is from only one source of supply or when standardization or compatibility is the
overriding consideration. In accordance with Section 12-11 of the Municipal Code and with
approval by the City Manager, Purchasing recommends the Common Council approve these
maintenance agreements for 2015 for$80,710.03
Respectfully Submitted, Approved:
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Jon Urben, General Services Manager Mark Rohloff, City Manager
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