HomeMy WebLinkAbout10. 14-511
NOVEMBER 25, 2014 14-511 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD CONTRACT TO GROUND EFFECTS OF WISCONSIN, INC.
FOR GROUNDS & LANDSCAPE SERVICES FOR REDEVELOPMENT
AUTHORITY (RDA) & GO TRANSIT (various amounts)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for Grounds and
Landscape Services for the City of Oshkosh RDA and Go Transit; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
GROUND EFFECTS OF WISCONSIN, INC.
PO Box 3937
Oshkosh, WI 54903-3937
Weed Cutting and Lawn Care RDA
Weed cutting per event $320.00
Average per sq. ft.
(for properties acquired or sold, the difference
0.0004
is added or subtracted to the above number)
Flat fee rate per hour 35.00
(for additional work)
Snow and Ice Removal RDA
Shovel sidewalks per event $585.00
Average per lineal foot rate
(for properties acquired or sold, the
0.11
difference is added or subtracted to the above number)
Flat fee rate per hour (Snow removal/Loading)35.00
Disposal 35.00
Snow and Ice Removal GO Transit (as required)
Clear snow from all shelters $480.00
Flat fee per shelter 30.00
Clear snow from all benches 240.00
Flat fee per bench 30.00
NOVEMBER 25, 2014 14-511 RESOLUTION
CONT'D
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 303-0740-6401-00000 Community Development Block Grant—
Contractual Services
534-1040-6401-00000 TIF #20/South Shore Redevelopment — Contractual
Services
536-1040-6401-00000 TIF #21/Fox River Corridor— Contractual Services
511-1728-6401-00000 Transit Utility— Contractual Services
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkos 5 903-1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: November 18, 2014
RE: Grounds and Landscape Services Contract for Redevelopment Authority
(RDA) and GO Transit owned properties
BACKGROUND
The City of Oshkosh uses qualified contractors to perform grounds and landscape
services (e.g.- weed cutting, grass mowing, snow and ice removal) for Redevelopment
Authority (RDA) properties. In addition, GO Transit also uses this contract for snow and
ice removal at GO Transit bus shelters if their staff is unable to perform the work. The
annual costs for these services vary per yeaz depending upon the number of RDA
properties and weather conditions. On average the RDA/City spends approximately
$50,000 annually on these services. This contract will be for a three-year term to
November, 2017 with the option for two, one year renewals upon mutual agreement.
ANALYSIS
Working with Community Development and Transit staff, Purchasing prepared
specifications seeking vendors for these services. Requests for Quotations were posted
online on NovusVendor. Quotes were received on November 10, 2014. The quote tab is
attached. Staff has confirmed the low quote from the prior contractor (Ground Effects of
WI, Inc.) met all the minimum specifications.
FISCAL IMPACT
Annual charges for these services to the RDA and GO Transit budget will vary. Charges
will be locked to the prices on the attached quote tab for the three year contract term.
Expenditures for these services will be taken from the following: Community
Development Block Grant (CDBG) Funds (A/N#: 303-0740-6401-XXXXX), TIF 20
South Shore Redevelopment Area Funds (A/N#: 534-1040-6401-00000), TIF 21 Fox
River Corridor Marion/Pearl Redevelopment Area (A/N#: 536-1040-6401-00000) and
GO Transit Operating Budget (A/N#: 511-1728-6401-00000).
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RECOMMENDATION
Purchasing recommends the Common Council award this contract to Ground Effects of
WI, Inc. for the prices noted on the attached quote tab.
Respectfully Submitted, Approved:
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Jon Urben, General Services Manager Mark Rohloff, City Manager
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