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HomeMy WebLinkAboutChristine Ann Domestic Abuse Services/CDBG funding 2014-2015 AGREEMENT THIS AGREEMENT is between the City of Oshkosh, a Wisconsin municipal corporation, herein referred to as"CITY";and Christine Ann Domestic Abuse Services, Incorporated, P.O. Box 99, Neenah, Wisconsin, 54957, a Wisconsin non-profit corporation, herein referred to as "SUBRECIPIENT". f. GENERAL DESCRIPTION A. The City has received funding from the U.S. Department of Housing and Urban Development (NUD) under the Title I Community Development Block Grant (CDBG) Program, to undertake projects and activities as indicated in the City's Final Statement of Community Development Objectives and Projected Use of Funds. The activity set forth in this Agreement's Scope of Services is one of the said activities and it is the responsibility of the subrecipient to carry out the activities in compliance with this Agreement and other applicable regulations referred to herein. B. The City has allocated a portion of its 2014-2015 CDBG to a public service funding consortium whose purpose is to evaluate public service grant applications and allocate funds contributed to the funding consortium. C. The City will review public service organizations funded through the consortium with 2014-2015 CDBG funds in order to eva(uate subrecipient performance to ensure that the scope of services a subrecipient stated that it would perform in its application for funding to the consortium was being carried out in accordance with applicable laws and regulations and to provide technical assistance. D. The City will make quarterly payments on a reimbursement basis to the subrecipient after written requests for payment has been made with attached documentation supporting such requests. E. Funding under this Agreement shall be paid with 2014-2015 CDBG funds. Should the City not receive said funds, this Agreement shall be null and void. If a portion of the CDBG funds are rescinded by Congress, the contract amount in Article V (A) of this Agreement shall be reduced by the same percentage that is rescinded from the City's 2014-2015 CDBG Program by Congress or HUD, or as determined by the City per applicable HUD reguiations. II. SCOPE OF SERVICES A. The subrecipient shall: (1) Provide emergency housing, counseling,advocacy,children and teen services,education and job training, transitional living programs and referrals to community services for low and moderate income persons experiencing domestic abuse through the "Emergency Shelter & Advocacy Services." (2) Provide said services in accordance with the objectives outlined in the subrecipient's proposal to the consortium (see"Appendix A",which is attached and fu(ly incorporated into this Agreement) and are for City of Oshkosh residents only. B. Said services shall commence on or about Mav 1, 2014 and shall be com,pleted by April 30, 2015. C. The subrecipient certifies that the activities carried out with the funds provided under this Agreement will meet one or more of the CDBG program's National Objectives: 1) benefit to low and moderate income (LMI) persons; 2} aid in the prevention ar elimination of slums or blight; and 3) meet a need having a particular urgency (as defined in 24 CFR Part 570.208). III. REPORTING REQUIREMENTS/RECORDS A. The subrecipient sha!! provide quarterly reports to the City by Auqust 31, 2014, November 30, 2014, Februarv 28, 2015, and May 31, 2015.Additionally, the finai report shall include both the last quarter, as well as a yearly summary of activities a(ong with accomplishments. A template for the reporting will be provided to the subrecipient and shall include, at a minimum, the following information: ( 1 ) Amount of CDBG funds expended per budget and additional funds leveraged for program ( 2 ) Type and amount of services provided ( 3 ) Number of total clients (4) Number of clients and percent of clients from Oshkosh ( 5 ) Number of low/moderate income persons assisted (6 ) Number of very low income persons assisted ( 7 ) Number of extremely low income persons ( 8) Number of persons assisted based on one of the following 10 race categories: White, Black/African American,Asian,American Indian/Alaskan Native, Native Nawaiian/Other Pacific Islander, American Indian/Alaskan Native & White, Asian & White, Black/African American & White, American Indian/Alaskan Native & Black/African American, or Other ( 9 ) Number of Hispanic persons assisted per each of the above 10 race categories (10) Number of female headed households assisted (19) Progress towards program goals (outcome statement) Records necessary to substantiate these reports shall be kept on file at the subrecipienYs office and shall include all documents, computer records and reports associated with this agreement. B. Maintain a separate financial account for CDBG funds which shows all receipts, including program income, and disbtarsements. All disbursements shall have documentation that substantiates that costs incurred and paid from the CDBG account are reasonable,allowable,and alfocable per applicable Federal cost principals. Program income, as defined at 24 CFR 570.500(a),shall be reported to the City quarterly. The subrecipient may use program income for activities specified in this agreement, but shall reduce subsequent requests for funds under this agreement by the amount of the program income received.Any program unused program income shall be returned to the City at the end of the agreement period. C. Provide the City with a copy of an agency audit, conducted in accordance with OMB Circular A-133, as appficable, for any fiscal year CDBG funds were received under this Agreement. �. All records required under this Agreement shall be retained for four (4) years after completion of the project, or after all pending matters relative to this Agreement are closed. E. The subrecipient agrees to provide access to the City, HUD, the Comptrofler General of the United States, or any of their duly authorized representatives to any books, documents, papers and records which are directly pertinent to this Agreement for the purposes of making audit, examination, excerpts and transcriptions. �U. STANDARD PROVISIONS A. The subrecipient agrees in a(I hiring or employment made possib{e by or resulting from this Agreement, there (1) wil( not be any discrimination against any employee or applicant for employment because of race, color, sex orientation, religion, sex or national origin; and (2) affirmative action wiil be taken to ensure that applicants are employed and that employees are treated during employmentwithout regard to their race, color, religion, sex orientation, sex or national origin. This requirement shal! apply to, but not be limited to the following: empfoyment, upgrading, demotion or transfer, recruitment or recruitment advertising, lay-off or termination, rates of pay or other forms of compensation,and selection for training, including apprenticeship. There shall be posted, in conspicuous places available to employees and applicants for employment, notices required or to be provided by Federal or State agencies involved setting forth the provisions of the clause. All solicitations or advertisements for employees shall state that all qualified applicants wil� receive consideration for employment without regard to race, color, religion, sex orientation, sex or national origin. B. The subrecipient will make a good faith effort to use minority and women-owned businesses in procurement of suppiies, and upon request of the City, must provide satisfactory evidence of such effort. Additionaily, the subrecipient agrees to provide the City with the name(s) and contract amount(s) of all minority and women-owned businesses awarded contracts on the project. C. If the proceeds used under this Agreement result in book or other copyrightable materials, the author is free to copyright the work, but the appropriate Federa( agency involved reserves a royalty-free non- exclusive and irrevocable license to reproduce, publish or otherwise use,and to authoriae others to use all copyrighted material and all materials which can be copyrighted. 2014-2015 City of Oshkosh Community Development 81ock Grant 2 CADAS D. Any discovery or invention arising out of or developed in the course of work aided by this Agreement shall be promptly and fully reported to the appropriate Federal agency invoived for determination by it as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereupon, shall be disposed of and administered, in order to protect the public interest. , E. The subrecipient agrees to comply with all applicable standards, orders, or requirements issued under: ° Clean Air Act, 42 U.S.C., 7401 et seq. ° Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251, et seq., as amended, 1318 relating to inspection, monitoring, entry, reports, and information, as we�l as other requirements specified in said Section 14 and Section 308,and all regulations and guidelines issued there under. ° Environmental Protection Agency (EPA) regulations pursuant to 40 CFR, Part 50, as amended. F. The subrecipient agrees to comply with mandatory standards and policies relating to energy efficiency, which are contained in the State Energy Conservation Plan. G. No officer, employee or agent of the City who exercises any functions or responsibilities in the review or approval, or the carrying out of responsibilities,to which this Agreement pertains,shall have any personal interest, direct or indirect, in this Agreement. H. Incorporated by reference herein are OMB Circulars A-21 or A-122 as applicable,and A-110,Attachments A, B, C, G, I, J, M, O. V. PAYMENT FOR SERVICES A. Contract Amount The subrecipient shall perform all work under this Agreement for an amount to be determined by the City per {I) (B) of this Agreement, but not to exceed SEVEN THOUSAND FIVE HUNDRED DOLLARS 7 500 . B. Method Of Payment Funds will be released quarterly by the City upon receipt of proper invoice verifying eligible expenses actualfy incurred by the subrecipient with attached documentation suppo�ting such requests, and approved by the City. VI. SUSPENSION AND TERMINATION A. When the subrecipient has failed to comply with the terms, conditions or standards of this Agreement or applicable HUD regulations, the City may, on reasonable notice to the subrecipient, suspend the Agreement and withhold further payments or prohibit the subrecipient from incurring additional obligations of funds, pending corrective action by subrecipient, or a decision to terminate in accordance with paragraph B below. B. This Agreement may be terminated for cause or convenience. (1} TERMINATION FOR CAUSE: The City may terminate this Agreement in whole or in part at any time before the date of completion, whenever it is determined that the subrecipient has failed to comply with the conditions of this Agreement. The City shall promptly notify the subrecipient in writing of the determination and the reasons for the termination, together with the effective date. Payments made to the subrecipient or recoveries by the City in the event this Agreement is terminated for cause, shall be in accordance with the legal rights and liabilities of the parties. {n the event there is probable cause to believe the subrecipient is in noncompliance with any applicable rules or regulations,the City may withhold up to fifteen(15)percent of funds subject to this agreement until such time the subrecipient is found to be in compliance by the City, or otherwise adjudicated to be in compliance. (2) TERMINATION FOR CONVENIENCE: This Agreement may be terminated in whole or in part when all parties agree that the continuation of the project would not produce beneficial results commensurate with the further expendifures of funds. The parties shall agree upon the effective date and 2014-2015 City of Oshkosh Community Development Block Grant 3 CADAS in the case of partial terminations, the portion to be terminated. The subrecipient shall not incur new obligations for the terminated portion after the effective date, and shall cancel as many outstanding obligations as possible. The City shall allow full credit to the subrecipient�for any noncancellable obligations properly incurred by the subrecipient prior to termination. (3) The parties shall promptly settle the terminated grant and execute a written amendment upon settlement, which sets forth the terms and conditions of the settlement Agreement. VII. REVERSION OF ASSETS The subrecipient agrees to transfer back to the City any CDBG funds and accounts receivable attributable to the use of CDBG funds on hand at time of expiration of this Agreement. The subrecipient further agrees that any real property under the subrecipient's control that was acquired or improved in whole or in part with CDBG funds in excess of$25,000 is either: A. Used to meet one of the national objectives in CFR 570.208 until five years after expiration of this Agreement, or such longer period of time as determined appropriate by the City; or B. is disposed of in a manner which results in the City being reimbursed in the amount of the current fair market value of the property less any portion thereof attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. Such reimbursement is not required after the period of time specified in accordance with A above. VIII. AMENDMENTS This Agreement may be amended at any time by a written modification mutually agreeable to both parties hereto. IX. INDEMNIFICATION The subrecipient agrees to and does hereby hold the City harmless and does hereby indemnify the City against any claims or demands of any person or legal entity arising by reason of this Agreement. This Agreement is made this �0 day of (��}-O�pe,'� , 2014, and is specifically binding upon the parties hereto. RlSTINE ANN DOMESTIC ABllSE SERVICES, INC. CITY OF 4SHKOSH _ . ,�-����'l� JU FREVOLA MAR ROHLOFF EX CUTIVE DIRECTOR CITY MANAGER �.----.- C� PAMELA R. UBRIG • � C(TY CLERK APPROVED AS TO FUNDING AVAILABILITY: ���n n�, TRENA LARSON FINANCE DIRECTOR AP OVED S T FORM: � � LY ORENS C(TY ATTORNEY 2014-2015 City of Oshkosh Community Devefopment Block Grant 4 CADAS ' ' 2014 OSHKOSH FUNDING CONSORTIUM GRAL�IT APPLICATION Pleuse limit answers to space providect unless specified—Application mz�st be completed in firl!to be considered DEADLINE: MONDAY, F&BRUARY 3, 2014 AT 12:00 NOON. !'LEASF. SUBMIT 13 COPIES TO T'HE CITY HALL, 215 CHURCH ST'E�EET, COMMUNI-['Y DEVELOPMENT OfFICE RM. 201 - Of�- PO BOX 1130• OSHKOSH, W[ 54903-1130 Snrry, we do not accept st�bmissions via e-mai!• Attachments, brochures or other related materials will not be accepted, please do not include them in your application packe[. APPLICANT I[�IFORMATIO[v 1. Organization: Christine Ann Domestic Abuse Services Organization Mailing Address: _P.O. Box 99, Neenah, WI, 54957-0099 Org Phone: 920-729-5727 Org Fax: _920-729-0690 Organization Web Address: www.chrisitneann.net � Executive Director: Julie Fevola 2. Contact Person: Julie Fevola Title: Executive Director Contact Mailing Address: P.O. Box 99, Neenah, WI 54957-0099 Contact Phone: _920-729-5727 Contact E-Mail: �jfevola@christineann.net 3. Legal Status of Organization: X_ Private, Non-profit- 501(c)3 Private, For-profit _Public Agency Other 4. Federal Tax Identification Number: 39-1441770 5. Name of program you are requesting funding for: Emergency Shetter & Advocacy Services 6. Brief description of your organization's overall mission/purpose: Christine Ann Domestic Abuse Services is committed to endin� the cycle of violence by providing safety, support and advocacv to all abuse victims, as well as cultivatin� communitv awareness throu�h collaborative education and prevention pro�rams. 7. Organization's total operating bud�et: $ _1,183,000 8. Amount of funding are you requesting: _$15,000 9. Is this program a new �rogram? _Yes _X No Is this program an existing program? _X_Yes No 10. Are you proposing to increase your level of services with this grant? _Yes _X_No If yes, why? Yage V8 lla. Please fill out the following program budget sheet for revenue/funding sources. Note• YYe are only askin,�for the program budget not the whole a�encv bud,�et. REVENUE SOURCE 2013 PROGRAM BUDGET 2014 PROGRAM BUDGET (PROPOSEDJ Consortium,CDBG, Eamily Preservation,Grants $19,000 $19,000 Other funding from Winnebago County $50,800 $50,800 Federal Funding $29,000 $37,780 State Funding $143,980 $143,980 Fees for Services Fundraising or Dues $30,000 $30,000 Foundation Funding $90,000 $95,000 United Way Funding $114,225 $l 17,400 Investments Endowments Donations $40,325 $39,505 Other Other TOTA[.REVENUES $517,330 $533,465 Page 2/8 11 b. Please fill out the following program budget sheet for expenses. Include all expenses that apply to this program, including administrative overhead. Note: We are onlv askin� or the program bud�et, not the whole agency budget. EXPENSES 2013 PROGRAM BUDGET 2014 PROCRAM BUDGET Budget Detailx (PROPOSED) Salaries $354,435 $365,000 Employee Benefits $91,330 $95,000 [ncludes payroll taxes Occupancy $33.050 $34,000 utilities,shelter repair and maintenance,security system,liability and ro ert insurance. Program/Oftice Matcrials $10,025 $10,300 Supplies, postage,telephone, program expenses Printing $300 $300 Yrofessional Development $1,285 �1,320 [nsurance $2,355 $2,425 [nsurance other than liability and property Travel $t,850 51,870 Administrative Overhead $11.955 $t2,300 Professional fees,newsletter printing and postage,dues and subscriptions, advertising,community events Other �5,000 $5,000 Assistance to Individuals Other $5,780 $5,950 Of�ce Equipment (Computers,Statistical support,copiers,postage meter) TOTAL EXPEIYSES �517,330 $533,465 *�rample:Ad�ninistrative Over/te�d ntay include overall operational cost; supplies,telep/ione, etc. Salaries cun be broken down fo irrclurle the different sularies that nre rnclude�l in tlte program supported by tlte grunt. Please explain any significant increase in budget increases: Page 3/A PROJECT NARRATIVE ' � 12. Use of grant funds —Provide a specific description of the activities (including staffing) that will be funded with this grant: This grant will assist in funding the Emergency Shelter and Client Advocacy Services Programs. The Christine Ann Center provides immediate safety to individuals and families that are fleeing a violent home. Once in shelter, advocates make sure that their basic needs met such as food, clothing and heaithcare items. Advocates also assist victims by working one-on-one to provide options and safety planning and by connecting them with community resources. In addition, shetter cIients as well as clients that are not residing in shelter receive a full array of supportive services such as individual advocacy, support group, legal advocacy, education and job training, assistance with transitional living, and referrals to other resources. They also receive encouragement and guidance by staff to estabiish a healthy support system with family, friends or others to break isolation caused by abuse. Whether victims are in shelter or outreach clients, Christine Ann's Crisis Advocate, Legal Advocate, Shelter Services Coordinator, and Famiiy Resource Advocate work with other staff members to ensure that the multiple needs of victims are met. Christine Ann recognizes domestic vioience as a community issue and works closely with area agencies, programs and law enforcement to provide safety and help victims gain emotional and economic independence. Additionally, Christine Ann offers a 24-Hour Helpiine. Housed at the shelter, it is staffed by trained volunteers and advocates. In 2013, advocates responded to over 7,Q00 calls. The shelter is staffed 24 hours a day, 7 days a week by professionals who are prepared and available to help victims. 13. Identify your target population: _Victims of domestic abuse and their children. 14. Local Needs —State specific Iocal needs or problems which your proposal intends to address. Please provide statistical information to justify the need, and state your data source. According to the Wisconsin Department of Justice, there were 797 incidents of domestic violence reported to law enforcement in 2011 in Winnebago County, These are only reported incidents of domestic abuse; over 60% of the clients Christine Ann works with never report the a6use to law enforcement. The majority of ciients that come into shelter have very little money in their possession upon arrival, usuaily have no immediate access to additional funds, have no extra clothing, food or personal care items, and have not where else to go to be safe from the abuse. Nearly all of the Page 4/8 women the agency served were in a dire financial situation as 95% were identified as having extreme(y low incomes. In order to reach some level of safety and economic stability, victims of abuse must first deal with many other issues; they are often isolated and need assistance in finding resources and negotiating the (egal system. Christine Ann has also seen a growing number of people facing financial struggles, challenged to meet their basic needs for housing, food, and other necessities.. Additionally, there are often limited housing options for individuals and families looking to leave their partner or shelter to relocate to stabilized housing with limited or no income. 15. List percentage of client incomes for the following categories (please refer to income limits• chart below): Extreme[y Low Income (10-30% ofMedian County Income): 95_% Low Income (30-50% of Median County Income): 4_% Moderate Income (SO-80% of Median Counry Income): 1____% Other: % Total: 100 % FY 2014 Income Limits Summary Median Persons in Household FY 2014 Income Intome �Z014 Income lfmit LUnit Area � Category 1 2 3 4 5 6 7 B � - - .._. Very Low(509'0) Income I Llmits($) 23,950 27,350 30,750 34,150 36,900 39,650 42,350 45,LOO I � � -- --- - ---- --� Oshkosh-Neenah, Extremely Low(30°�) Income WI MSA $68,800 Limlts($) 14,350 16,400 18,450 20,500 22,150 23,800 25,45Q 7_7,100; �i Low(80%) Income Limits($) � I � 38,300 43,750 49,200 54,650 59,050 63,400 67,800 72,150� --------- ___ -- __ __ _-----___----- _--- _--------- — _ ._...i NOTE: Oshkosh-Neenah.WI MSA contains Win�ebago County, WI. 16a. What are the outcomes of the project and how will they be measured? Please describe the oulcomes of the proposed activities in guantifiable terms*. Goal: Survey results will indicate that 85% of clients will agree that as a result of ineeting w/ staff they have the knowledge to develop a healthier support system Goal: Records will indicate that of those shelter clients that completed a safety plan, 90% will indicate on their outtakes that as a result of their discussion with staff on safety planning, they know what actions to take when feeling unsai'e. OR "eegree that they know more ways to plan f�r�y.suf�ry. �� Page 5/8 Goal: Survey results wiil indicate that 75% of adult shelter residents will agree that they feel more confident in their decision-making skills as a result of increased knowledge of community resources. Goal: Survey resuIts will indicate that 80% of the outreach clients will agree that they have more knowledge of community resources and how to access them as a result of ineeting with an advocate. Goal: Survey results wili indicate that 80% of outreach clients will agree that as a result of meeting with staff they were given the tools necessary to help them and their families feel safer. 16b. If you received funding for this project last year, please list your outcomes and how they were met. Goal.• Records will indicate that 95% of the adult victims of abuse who stay in shelter will have discussed ways to stay safe in their situation. Results: In 2413, 96/98 or 98% of adult sheiter residents discussed ways to stay safe. The other clients were not in shelter long enough for them to meet 1:1 with an advocate to do safety planning. Goal: Records will indicate that of those shelter clients that completed a safety plan, 90% wi11 indicate on their outtakes that as a result of their discussion with staff on safety planning, they know what actions to take when feeling unsafe. OR "agree that they know more ways to plan for my safety. " Results: In 2013, 35 of 39 surveyed or 90% indicated that as a result of the safety plan, they knew what actions to take when feeling unsafe or knew more ways to safety plan. Goal: Survey results will indicate that 75% of adult shelter residents will agree that they feel more confident in their decision-making skills as a result of increased knowledge of community resources. Results: In 2013, 32 of 39 surveyed or 82% of residents compieted agreed they had felt more confident in their decision-making skills as a result of increased knowledge. Goal: Survey results will indicate that 80% of outreach clients will agree that they have more knowledge of community resources and haw to access them as a result of ineeting with an advocate. Results: In 2013, 198 out of 202 surveyed, or 98% of outreach clients surveyed, agreed they had inereased knowledge of community resources and how to access them. Goal: Survey results will indicate that 80% of outreach clients will agree that as a result of meeting with staff they were given the tools necessary to help them and their families feel safer. Results: In 2013, 198 aut of 202 surveyed, or 98% of outreach clients surveyed felt they were given the tools to help them feel safer. Page 6/8 17. Does this program provide services to/for any of the following (check all that apply): _X Clients from City of Oshkosh X Senior _X_People with a disability _X_Legal _X_Youth Transportation Substance Abuse _X_ Battered or Abused Spouses _X_Designed to keep children safe from abuse &/or neglect Employment training Tenant/Landlord Counseling Child Care Health Mental Health Screening for Lead Based PaintlLead Ha�ards X Crime Prevention Subsistence Payments (can these below be included) �Iomeownership Assistance (not direct} Rental Housing Subsidies Security Deposits I-Iousing Counseling 18. Estimated number of participants in the project or program: _180 shelter clients and 500 outreach clients 19. What percentage of those served will be City of Oshkosh residents? 50% 20. What Percentage of those served will be Winnebago County Residents? 30% (Do not include City of Oshkosh) 21. If your agency receives partial funding for the proposed project,would you be able to raise the remainder of the funds to operate the program? How? The costs for Christine Ann to provide even the same level of shelter and advocacy services continue to rise. Limited CDBG funds will challenge the budget; however, these are two core programs and the agcncy will continue to seek new funding opportunities through it's development staff and board fund development committee. Because of this strong commitment to fund development, the agency has maintained all of its existing programming and fills funding gaps where needed. Page 7/R 22. This funding will be short-term. What is your long-term funding plan? CDBG funds strongly impact Christine Ann's Emergency Shelter and Advocacy Programs, which are the agency's most utilized programs; however, the agency continually seeks new funding opportunities for all its programs. Again, staff also meets regularly with the board to strategize on new funding opportunities, methods, and activities, in order to decrease the agency's reliance on grant funding. 23. Are there other agencies in the community who provide this or a similar service? Yes X No Please explain who you coIIaborate with them to avoid unnecessary duplication: DEADLINE: MONDAY, FEBEZUAEZY 3, 2014 AT 12:OQ NOON. PLEASE SUBM[T 13 COP(ES 1'O THE C[TY HALL, 215 CHURCH STF�EET', COMMUNITY DEVELOPMENT OE'FICE IZM. 201 - Of�- PO BOX 1130� OSHKOSH, Wl 54903-1130 Page 8/8