HomeMy WebLinkAbout09. 14-450
OCTOBER 14, 2014 14-450 RESOLUTION
(CARRIED___7-0___ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR HVAC IMPROVEMENTS FOR LAKESHORE
MUNICIPAL GOLF COURSE TO GARTMAN MECHANICAL SERVICES,
INC. ($57,240)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for HVAC
Improvements for Lakeshore Municipal Golf Course; and
WHEREAS, upon the opening and tabulation of bids, the following is the only bid:
GARTMAN MECHANICAL SERVICES, INC.
520 W South Park Avenue
P.O. Box 2264
Oshkosh, WI 54903
Total Bid: $57,240.00
WHEREAS, this bid meets the minimum specifications and staff has reviewed the bid
and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0130-7214-06435 – Property Improvement Fund – Roofing/HVAC
Improvements
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin
54903-1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: October 6, 2014
RE: Bid Award-LMGC HVAC Improvements
BACKGROUND
The Lakeshore Municipal Golf Course (LMGC) Clubhouse HVAC system is a combination of
fan coil units, cabinet heaters and a hot water boiler. The fan coil units are 20+ years old and
have experienced numerous repairs over the years to address various leaks throughout the system.
The boiler is 30 years old and is also failing due to age. Because of the age of these HVAC
components, repairs are no longer feasible. Due to these factors, our engineer from Summit
Designs recommended replacement of these HVAC components. There is $250,000 allocated in
the HVAC/Roofing Replacement Program in the 2014 CIP. Summit Designs was engaged to
prepare bid specifications for this project. The bid specs called for replacing the two fan coils
with a 5 ton roof top heating and cooling unit with a four zone system with variable air balancing
dampers. The new system will be more energy efficient and may realize up to a 10% savings in
utility costs.
ANALYSIS
Working in with Summit Designs, Facilities Maintenance and LMGC staff, Purchasing prepared
bid specifications seeking vendors for this project. Bids were advertised in the local paper and
posted online on NovusVendor. Six bidders attended the mandatory pre-bid walkthrough on
September 22. Bids were received on October 2, 2014. The bid tab is attached. Staff and
Summit Designs have confirmed the sole bid from Gartman Mechanical Services Inc. is
competitive and met all the minimum bid specifications.
FISCAL IMPACT
The total fiscal impact of the bid for this project is $57,240. The 2014 Property Improvements
CIP budgeted $250,000 for HVAC/Roof Replacement Projects. With the inclusion of this project
and factoring in currendpending 2014 HVAC/Roofing projects there are sufficient funds for this
project. This project will be charged to A/N#323-0130-7214-06435.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Gartman Mechanical Services
Inc. for$57,240.
Respectfully Submitted, Approved:
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Jon Urben, General Services Manager Mark Rohloff, City Manager
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BID HVAC IMPROVEMENTS
FOR THE LAKSHORE MUNICIPAL GOLF COURSE
BIDS DUE OCTOBER 2, 2014
VENDOR INFORMATION BID ADDENDUM COMPLETE BY
11/21/2014
Gartman Mechanical Services Inc
520 W South Park Ave $57,240.00 YES YES
PO Box 2264
Oshkosh WI 54903