HomeMy WebLinkAbout12. 14-425
SEPTEMBER 23, 2014 14-425 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR TOWING SERVICES CONTRACT FOR POLICE
DEPARTMENT TO EXPERT AUTOMOTIVE SERVICE LLC (VARIOUS
AMOUNTS)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for Towing
Services for the Police Department; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
EXPERT AUTOMOTIVE SERVICES LLC
910 W. Murdock Avenue
Oshkosh, WI 54901
Total Bid: Various Amounts
(see attached bid tabulation)
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 100-0211-6466-00000 General Fund / Misc. Contractual Services
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin City of Oshkosh
54903-1130
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TO: Honorable Mayar and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: September 10,2014
RE: Bid Award-Towing Services Contract for Police Department
BACKGROUND
The Oshkosh Police Department uses qualified contractors for towing services to comply with the
City of Oshkosh Towing Ordinance 27-18, for towing of police vehicles as well as far
impounding vehicles; and any other towing services as requested by the Police Department.
While the annual Police Department costs for these services are relatively minor (e.g. under
$1,400 for 2013), the potential costs for the public to access impounded vehicles under this
contract may exceed $25,000 over the three year contract term. As such, staff felt this contract
should be approved by the Council to be in concert with Purchasing Ordinance Section 12-10(A)
of the Municipal Code. This contract will be for a three-year term through April, 2016 with the
option for two, one year renewals upon mutual agreement.
ANALYSIS
Working with Police Department staff, Purchasing prepared specifications seeking vendors for
these services. Bids were posted online on NovusVendor. Bids were received on April 3, 2014.
The bid tab is attached. Staff has confirmed the bid from Expert Automotive Services LLC
provided the lowest competitive rates for these towing services and their bid met all the minimum
bid specifications. Expert was awarded this contract for the prior term and their rates have
remained the same since 2010.
FISCAL IMPACT
Annual charges for these services to the Police Department budget will vary. Charges will be
locked to the prices on the attached bid tab for the three year contract term. They will be charged
to 100-0211-6466-00000.
RECOMMENDATION
Purchasing recommends the Common Council award this contract to Expert Automotive Services
LLC far the prices noted on the attached bid tab.
Respectfully Submitted, Approved:
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Jon Urben, General Services Manager Mark Rohloff, City Manager
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