HomeMy WebLinkAbout11. 14-424
SEPTEMBER 23, 2014 14-424 RESOLUTION
(CARRIED__7-0______LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PURCHASE OF SINGLE TURNER VALVE
MAINTENANCE TRAILER FOR WATER DISTRIBUTION
DEPARTMENT TO E.H. WACHS ($71,397.83)
INITIATED BY: PURCHASING
WHEREAS, the Department of Public Works is in need of a valve maintenance
trailer for the Water Distribution Division for its valve exercising program; and
WHEREAS, E. H. Wachs is the only manufacturer of valve turning equipment
specializing in water utility products.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to purchase a single turner valve
maintenance trailer from:
E.H. WACHS
455 Commanche Circle
Harvard, IL 60033
Total: $71,397.83
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 541-1810-1725-00000 Water Utility – Pumping Equipment
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin City of Oshkosh
54903-1130
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: September 15, 2014
RE: Approve Purchase of Single Turner Valve Maintenance Trailer for Water
Distribution Department Pursuant to Sole Source Exception(Chapter 12-11).
BACKGROUND
The Common Council allocated $72,000 in the 2014 Major Equipment CIP for a valve
maintenance trailer for the Water Distribution Department. This trailer and related equipment is
used as part of the deparhnent's valve exercising program that strives to regularly inspect and
operate all water valves throughout the system including distribution and transmission valves, air
valves and blow-offs. This trailer will allow the department to be more efficient and effective in
conducting this program and will ensure distribution system reliability, water quality control and
improve customer service.
ANALYSIS
Purchasing worked with Water Distribution staff to secure vendors that could provide this trailer.
Staff review concluded that E.H. Wachs is the only manufacturer of valve turning equipment,
specializing in water utility products. E.H. Wachs' equipment is compatible with all Water
Distribution equipment and infrastructure. Staff was directed to the E.H. Wachs' Utility Products
Division for the price quote for this trailer. E.H. Wachs' quoted $71,397.83 for this trailer. The
City Manager has approved this purchase.
FISCAL IMPACT
The total purchase price for this trailer is $71,397.83. The 2014 Major Equipment CIP allocated
$72,000 for this item. Funding would be charged to A/N#: 541-1810-1725-00000.
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager,
purchases may be made without following a formal competitive bidding process when the
purchase is from only one source of supply or when standardization or compatibility is the
overriding consideration. In accordance with Section 12-11 of the Municipal Code, and because
this purchase is in excess of$25,000, Purchasing recommends the Common Council approve this
purchase for this trailer from E.H. Wachs, 455 Commanche Circle, Harvard, IL, 60033 for
$71,397.83.
Respectfully Submitted, Approved:
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Jon Urben, General Services Manager Mark Rohloff, City Manager
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BID
SINGLE TURNER VALVE MAINTENANCE TRAILER
FOR WATER DISTRIBUTION CENTER
NAMES OF BIDDERS LX VMT
EH Wachs
Water Utility Products /
455 Comanche Circle $71,397.83 ��
Harvard IL 60033