HomeMy WebLinkAbout10. 14-382
AUGUST 26, 2014 14-382 RESOLUTION
(CARRIED__7-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR BOILER AND PUMP REPLACEMENTS FOR CITY
HALL MECHANICAL BUILDING TO B&P MECHANICAL, INC.
($107,600.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for boiler and pump
replacements for City Hall Mechanical Building; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
B&P MECHANICAL, INC.
PO Box 2002
Appleton, WI 54912
Total Bid: $107,600.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0130-7214-06435 Equipment Fund – HVAC/Roofing
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin
54903 -1130
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TO:
FROM:
DATE:
City of Oshkosh
Honorable Mayor and Members of the Common Council
Jon Urben, General Services Manager
August 18, 2014
Bid Award- City Hall Boiler 1 and Pump Replacement
BACKGROUND
The City Hall Mechanical Building houses two boilers for the City Hall complex. Both boilers
are 30+ years old and have exceeded their normal ASHRAE expected service life. In the last
several years Boiler 1 has required several repairs to stop assembly plate leaks. Unfortunately the
unit began leaking again this past spring and repairs are no longer feasible. Additional
investigation has found the two 30+ year old system boiler pumps were also failing due to age in
providing the necessary water Bow for the boiler system. Because of these factors, and because
of the impending heating season needs, our engineer from Summit Designs recommended an
immediate replacement of Boiler I yet this year and to have Boiler 2 replaced in 2015. There is
$250,000 allocated in the HVAC /Roofing Replacement Program in the 2014 CIP. Summit
Designs was engaged to review and prepare bid specifications for this project. The new boiler
and pumps will be more energy efficient and will include variable frequency drive (VFD)
components that will also qualify for Focus on Energy rebates.
ANALYSIS
Working in with Summit Designs, Facilities Maintenance and Electrical Division staff,
Purchasing prepared bid specifications, seeking vendors for this project. Bids were advertised in
the local paper and posted online on NovusVendor. Bids were received on August 8, 2014. The
bid tab is attached. Staff and Summit Designs have confirmed the low bid from B &P Mechanical
Inc. have met all the minimum bid specifications.
FISCAL EVIPACT
The total fiscal impact of the low bid for this project will be $107,600. The 2014 Property
Improvements CIP budgeted $250,000 for HVAC/Roof Replacement Projects. With the
inclusion of this project and factoring in current/pending 2014 HVAC/Roofing projects there are
sufficient funds for this project. This project will charged to AIN4 323 - 0130.7214- 06435.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to B &P Mechanical Inc. for
$107,600.
Respectfully Submitted,
Jon Urben, General Services Manager
X
Approved:
Mark Rohloff, City Manager
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