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FEH Associates/Master Planning Services/Menominee Park Zoo 2014
PROFESSIONAL SERVICES AGREEMENT.• MASTER PLANNING SERVICES- FEH ASSOCIATES INC MENOMINEE PARK ZOO MASTER PLAN THIS AGREEMENT, made on the 23R °day of July, 2014, by and between the CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and FEH ASSOCIATES, INC. IN ASSOCIATION WITH WDM ARCHITECTS, 105 N. WASHINGTON, WICHITA, KS 67202, hereinafter referred to as the CONSULTANT, PE:fl di SSCGlAT &S, UV34, 5525 wn&Y, DEtAFiEL9, hr1, 5400 WITNESSETH: That the City and the Consultant, for the consideration hereinafter named, enter into the following agreement. The Consultant's proposal is attached hereto and reflects the agreement of the parties except where it conflicts with this agreement, in which case this agreement shall prevail. ARTICLE I. PROJECT MANAGER A. Assignment of Project Manager. The Consultant shall assign the following individual to manage the project described in this contract: (Gregory Baum, AIA, LEED AP, FEH Associates, Inc.) \N3►IP 55'7-5 G1iQ►57-o ?HcMt 153t)[3 B. Changes in Project Manager. The City shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The City shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE II. CITY REPRESENTATIVE The City shall assign the following individual to manage the project described in this contract: (Ray Maurer, Parks Director) ARTICLE III. SCOPE OF WORK The Consultant shall provide the master planning services described in the Consultant's "Menominee Park Zoo" proposal dated June 12, 2014, attached as Exhibit A, in response to the City's "Master Planning for the Menominee Park Zoo Oshkosh Parks Department" RFP dated May 13, 2014 attached as Exhibit B. Both exhibits are attached to this agreement. If anything in the Consultant's proposal 1 conflicts with this agreement, the provisions in this agreement shall govern. The Consultant may provide additional products and /or services if such products /services are requested in writing by the Authorized Representative of the City. ARTICLE IV. CITY RESPONSIBLITIES The City shall furnish, at the Consultant's request, such information as is needed by the Consultant to aid in the progress of the project, providing it is reasonably obtainable from City records. To prevent any unreasonable delay in the Consultant's work the City will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. ARTICLE V. TIME OF COMPLETION The work to be performed under this contract shall commence immediately and work will be completed no later than December 31, 2014 unless both parties agree to extend the completion date in writing. ARTICLE III. PAYMENT A. The Contract Sum. The City shall pay to the Consultant for the performance of the contract the sum of $29,800, adjusted by any changes hereafter mutually agreed upon in writing by the parties hereto. Fee schedules shall be firm for the duration of this Agreement. B. Method of Payment. The Consultant shall submit itemized monthly statements for services. The City shall pay the Consultant within 30 calendar days after receipt of such statement. If any statement amount is disputed, the City may withhold payment of such amount and shall provide to Consultant a statement as to the reason(s) for withholding payment. C. Additional Costs. Costs for any additional services are to be negotiated and set forth in a written amendment to this agreement executed by both parties prior to proceeding with the work covered under the subject amendment. ARTICLE IV. CONSULTANT TO HOLD CITY HARMLESS The Consultant covenants and agrees to protect and hold the City of Oshkosh harmless against all actions, claims and demands of any kind or character whatsoever which may in any way be caused by or result from the intentional or negligent acts of 2 the Consultant, his agents or assigns, his employees or his subcontractors related however remotely to the performance of this Contract or be caused or result from any violation of any law or administrative regulation, and shall indemnify or refund to the City all sums including court costs, attorney fees and punitive damages which the City may be obliged or adjudged to pay on any such claims or demands within thirty (30) days of the date of the City's written demand for indemnification or refund. ARTICLE V. INSURANCE The Consultant shall provide insurance for this project that includes the City of Oshkosh as an additional insured. The specific coverage required for this project is identified in the "Master Planning for the Menominee Park Zoo Oshkosh Parks Department" RFP dated May 13, 2014 attached as Exhibit B. ARTICLE VI. TERMINATION A. For Cause. If the Consultant shall fail to fulfill in timely and proper manner any of the obligations under this Agreement, the City shall have the right to terminate this Agreement by written notice to the Consultant. In this event, the Consultant shall be entitled to compensation for any satisfactory, usable work completed. B. For Convenience. The City may terminate this contract at any time by giving written notice to the Consultant no later than 10 calendar days before the termination date. If the City terminates under this paragraph, then the Consultant shall be entitled to compensation for any satisfactory work performed to the date of termination. This document and any specified attachments contain all terms and conditions of the Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this Agreement. 3 In the Presence of: (Seal of Consultant if a Corporation.) CONSULTANT By. ;e2_A6 Div �1: 6"&ate, A 1 (Specify Title) P94N e,1 PA By: (Specify Title) CITY OF OSHKOSH/ 2 2 Mark A. Rohloff, City Manager (Witness) And ( itness, Pamela R. Ubrig, City Clerk APPROVED: I hereby certify that the necess- ary provisions have been made to pay the liability which will accrue under this contract. City Attor e Finance Director FEH Associates Inc. Architecture I Structural Engineering I Interiors June 12, 2014 City of Oshkosh, City Clerk Office 215 Church Avenue P.O.Box 1130 Oshkosh, WI 54901 Master Planning for the Menominee Park Zoo Dear City of Oshkosh, Sioux City I Des Moines I Dubuque I Delafield FEH Associates Inc. has reviewed the project Request for Proposal and is genuinely excited about the potential to work on crafting a new master plan for the Menominee Park Zoo in Oshkosh. I have visited Menominee Park on Lake Winnebago several times and really like the way the zoo is integrated within the overall park setting. A new education building will certainly serve the zoo but it also has the ability to provide many new educational opportunities for the entire community. The FEH team has the specific zoo experience and master planning expertise with Scott Ramser from WDM Architects, and a nearby office location in Delafield, Wisconsin to service your project. Our team is currently working in Madison, Wisconsin at the Henry Vilos Zoo on the new bear and seal exhibits. In summation, FEH Associates Inc. is uniquely qualified for this project because: We have extensive zoo design and planning experience. We have designed several park visitor centers and education centers. We understand animal handling and visitor safety. We are well organized, great communicators, will engage key stakeholders throughout the entire process, and are located in Delafield, Wisconsin. Our proposal response has been assembled in accordance with your submittal requirements and procedures. We understand there have been no addenda issued for the project. Our proof of insurance coverage is provided in the section 5 of the technical proposal. We will comply with the City's requirement to complete the master plan project by March of 2015. We look forward to learning more about your vision for this project. All team members are available to begin work as soon as you request. Please feel free to contact us with any questions you may have and we welcome an interview to discuss our ideas for this project further. We look forward to your selection of FEH Associates. Sincerely, � i Gregory Baum, AIA, LEED AP FEH Associates Inc. i TABLE OF CONTENTS Table of Contents Statement of Qualifications Name & Background of Team Members References Scope of Services /Objectives nsurance Certificate *Cost of Services *Provided in a separate envelope Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 FEH Associates I WDM Architects STATEMENT OF QUALIFICATIONS Firm's Histo ry I Expertise FEH ASSOCIATES INC. :E ING-1r IFEEING I IIATEh.IC S A Corporation with offices in Sioux City, Des Moines, Dubuque (Iowa) and Delafield (Wisconsin) In 1898, Andrew H. Foss, a 22- year -old Norwegian immigrant began designing and building railroad depots throughout southeastern Minnesota. From that start, FEH Associates Inc. has grown into one of the region's longest operating Architecture I Structural Engineering Interiors firms. Despite the economic impact of the Depression years, FEH gained a foothold as a premier designer of educational facilities. That distinction continues as a mainstay of FEH's professional services. FEH remains a service based firm that has expanded its professional design services to a wide range of public use facilities, including municipal /civic, libraries, public safety, corporate /commercial, government /military, recreation, museum, worship facilities and education including PreK -12 and higher education levels. Our Sioux City office opened in 1958 and continues as the longest operating architectural /engineering firm in Sioux City. In 1979, Foss Engelstad Heil, Inc., acquired an interest in the Des Moines, Iowa, architectural firm of Payne, Champion, Bernabe, Inc. and in November 1982, the two firms merged as FEH Associates Inc. In 2011, FEH broadened if's base by opening two new offices, one in Dubuque, Iowa and the other in Delafield, Wisconsin. These new offices give FEH the opportunity to reach across the state of Iowa and into Illinois, Wisconsin and other surrounding states. FEH has 11 principals that comprise the firm ownership. Experience provided by the four offices includes: 16 Architects, 6 Associate Architects, 2 Intern Architects, 2 Structural Engineers, 1 Interior Architect, 2 Interior Designers, 1 Intern Interior Designer, 3 AutoCAD Technicians and 5 Administrative Personnel. FEH's 11 principals offer more than 250 years of combined architectural and engineering experience. FEH Associates Inc. "GEARS C FA L', C %'8'EI 1� 1,Jt- VV/FEH Dennis Sharp, AIA, President 40 22 Rick Snyder, AIA, DBIA, Vice President 30 25 Ron Speckmann, AIA, Vice President 22 20 John D. Karrmann, AIA, LEED AP BD +C, Vice President 29 19 Mark E. Weiser, AIA, Vice President 28 22 Edward W. Storm, AIA, Principal 38 36 Matt Basye, AIA, Principal 23 18 Tyler Riley, AIA, LEED AP BD +C, Principal 15 12 Toi Sullivan, AIA, Principal 15 15 Kevin J. Eipperle, AIA, LEED AP, Principal 28 3 Michelle Cramblit, IIDA, Principal 12 11 James D. Champion, AIA, Sr Design Manager 53 51 Dean Van Roekel, PE, Sr Project Manager 46 44 Donald Seymour, CDT, CSI, Sr Project Manager 32 2 FEH Associates Inc. STATEMENT OF QUALIFICATIONS_ LL Firm's History I Expertise PROJECT LISTING FEH brings a long- standing reputation for designing facilities ranging in size and complexity. • Henry Vilas Zoo, Madison, Wisconsin Bear & Seal Exhibit (Currently Working with WDM on this project) *Aviary *Urbandesign *Research Hut *Capabara Exhibit • *Blank Park Zoo Des Moines, Iowa Snow Monkey Holding Safari Grille • *Jefferson County Fair Park Jefferson, Wisconsin Master Plan Dairy Barn *Previous employment r ; 6 C �' FI' _:E • Bridge View Event Center, Ottumwa, Iowa • Creston Municipal Pool, Iowa • Leeds Neighborhood Pool, Sioux City, Iowa • Long Lines Family Recreation Center, Sioux City, Iowa • Grimes Sports Park Concession Stand, Iowa • Hawarden Municipal Pool, Iowa • Indianola Recreation Center, Iowa • Moville Municipal Pool, Iowa • Orange City Municipal Pool, Iowa • Otter Creek Park, Ankeny, Iowa • Sergeant Bluff Community Pool, Iowa • Terrace View Events Center, Sioux Center, Iowa • Sioux City Convention Center, Iowa • South Sioux City Aquatic Center, Nebraska • Tyson Events Center, Sioux City, Iowa • The Miracle League, Des Moines, Iowa �FEH Associates Inc. NAME & BACKGROUND OFTEAM MEMBERS Organizational Chart Gregg Baum from FEH Associates will be the main contact for this project. He will be in charge of all project adminstartion. FEH Associates I WDIVI Architects Master of Architecture, University of Wisconsin - Milwaukee Bachelor of Science, University of Wisconsin Milwaukee Licensed Architect: WI LEED AP 31 years of experience 3 years with FEH NAME & BACKGROUND OFTEAM MEMBERS Team Member Resume I FEH Associates Inc. GREGORY T, BAUM AIA,LEEDAP Gregg brings more than 31 years of experience and has provided design excellence and project leadership for a variety of public and private sector clients. He project experience ranges from municipal, museums, exhibition facilities, libraries and visitor centers to churches and justice facilities. Gregg provides a hands -on and interactive approach to design with a goal of creating client focused solutions. Bear Exhibit, Henry Vilas Zoo (Madison, Wisconsin) Aviary, Henry Vilas Zoo (Madison, Wisconsin) Urbandesign, Henry Vilas Zoo (Madison, Wisconsin) Research Hut, Henry Vilas Zoo (Madison, Wisconsin) Renovations Capabara Exhibit, Henry Vilas Zoo (Madison, Wisconsin) Renovations Master Plan, Jefferson County Fair Park (Jefferson, Wisconsin) Master Plan Dairy Barn, Jefferson County Fair Park (Jefferson, Wisconsin) Snow Monkey Holding and Safari Grille, Blank Park Zoo (Des Moines, Iowa) Agri -Plex (Brookings, South Dakota) Lussier Family Heritage Center (Madison, Wisconsin) Diamond Jo Great River Center (Dubuque, Iowa) National Mississippi River Museum & Aquarium (Dubuque, Iowa) Northern Great Lakes Regional Visitors Center All projects listed were completed while working for another firm i._)FF American Library Association, Member Public Library Association, Member Wisconsin Library Association, Member WLA Seminar Marketing the "San Jose Way" by Roth Barefoot American Association of Museums, Member Wisconsin Society of Architects, Merit Award for Leigh Yawkey Woodson Art Museum, 1990 Wisconsin Society of Architects, Merit Award for the Wisconsin Maritime Museum, 1989 Greater Milwaukee Environmental Professionals Group (GMEP) d If I'll I `a(T r ) Kiwanis of Waukesha, Member Hartland Kiwanis Club Waukesha County Business Alliance FEH Associates Inc. EDUCATION Bachelor of Landscape Architecture Kansas State University PERSONAL PHILOSOPY "Flying is learning how to throw yourself at the ground." PROFESSIONAL REGISTRATION Registered and licensed in multiple states; CLARB certified PROFESSIONAL ASSOCIATIONS American Society of Landscape Architects (ASLA) NAME & BACKGROUND OFTEAM MEMBERS Team Member Resume I WMD Architects NICK STAIB, RLA, LEED GREEN ASSOCIATE LANDSCAPE ARCHITECT -ZOOLOGICAL PLANNING AND DESIGN Nick's approach to zoological design is a balance between the playful side of landscape architecture and careful research and planning needed to comply with the numerous jurisdictional and regulatory requirements. Nick has developed extensive experience as a landscape architect specializing in zoological design. While working at WDM, Nick has developed an expertise in zoo planning and exhibit design. Nick completes many of the artist renderings used by the team to gain input and support for the project. His artistic style is very effective in communicating the ideas of the design team to project stakeholders. Nick's focus is on both exhibit planning and plant material selection. He designs exhibit yards with careful framing of views to maximize the guest interaction with the exhibit animals. He also works closely with zoo staff to properly select plant materials appropriate for the animal species and the local environment. ?':CF • Seneca Park Zoo - Rochester, NY • Phoenix Zoo - Phoenix, AZ • The Butterfly Pavilion - Denver, CO • Henry Vilas - Madison, WI • W NC Nature Center - Asheville, NC • Zoo Boise - Boise, ID • Blank Park Zoo - Des Moines, IA • Sedgwick County Zoo - Wichita, KS • Great Plains Zoo - Sioux Falls, SD • Racine Zoo - Racine, WI • Micke Grove Zoo - Lodi, CA • Akron Zoo - Akron, OH WDM Architects REFERENCES FEH ASSOCIATES & WDM ARCHITECT'S REFERENCES Ronda Schwetz, Zoo Director HenryVilas Zoo 702 S Randall Ave Madison, WI 53715 608.266.4732 Jay Tetzloff, Zoo Director Miller Park Zoo 115 E. Washington St. Bloomington, IL 61701 309.434.2825 Mr. Steve Marshall, Director El Paso Zoo 4001 E. Paisano El Paso, Texas 79905 915.521.1855 Dr. Doug Olk, Board President EB Lyon Interpretive Center Mines of Spain 8991 Bellevue Heights Dubuque, Iowa 52003 563.556.0620 See following pages for project information. FEH Associates 1 WDM Architects REFERENCES References I Project Experience HENRYVILAS ZOO MASTER PLAN UPDATE I MADISONXI >� have helped galvanize a stronger relationship with the County leading to $6.21A in support toward the $10.2M Arctic Passage exhibit now under con- struction. Future improvements will include redefining circulation patterns, guest amenities, entry, education facilities, and a new savanna exhibit. Projects implemented include: • Arctic Passage exhibit currently under construction will feature habitats for polar bear, grizzly bear, and harbor seal. • The new animal health center featuring an observation window for veterinary students and an education center giving guests a direct view into the treatment area and nursery. • Children's Adventure features a carousel and indoor and outdoor viewing opportunities for red panda, gibbon, meerkat and porcupine. • North American Prairie exhibit emphasizes the natural beauty of the landscape to showcase bison, badger and prairie dog. FEH Associates I WDM Architects An updated entry building at one end and the original 1934 Zoo building at the other are the bookends of the Zoo campus, Much of the interior of the Zoo is planned to be dramatically changed to create a zoogeographic organization as well as intriguing and logical pathways for visiting the Zoo without back - tracking. Long term expansion of the Zoo perimeter is also planned. The master plan has strengthened the Zoo's position in the community and with local officials in making an impressive case for financial investment with the City and private businesses. MALAYAN TAPIR Ow- I - Wf N l °° \.4 So be ' YYfl gym { i_ l y, CRACOAN a PECCARY w p<. r.�w I(FSNOW LEOPARD TW i inn v } a• ♦• v �� T.'b' « :Ly;^, Ana, .; _ �' ilY• = Q ''r-" •"��° � �, �" t 19 1 This recently completed comprehensive master plan will guide development to reinvent many areas of the El Paso Zoo. New attrac- tions focus on interaction and up close animal experiences, including a wildlife amphitheater, touch tank, tree house playground, l carousel, expanded sea lion show seating, event tent, and will also feature a Chihuohuan desert exhibit rich with cultural environ- ments and naturalistic habitats. r• The planning process has given careful consideration to attractions and amenities that are expected to increase attendance, stay - time, per -cap spending, and to make the El Paso Zoo "Bigger and Better than ever ". The master plan has helped successfully position the Zoo for City support through a public bond referendum of $50 million spanning over the next 12 years, t Aj" Er WIN• �• R 1_F � ,9 -� � � ,ypii yam, .^,... Vil M, ,x r l t '"d' '`s'• � �v ��'�.� ��i't" Vim' � ;.�.+. `�'"' s. "' .� ° '`X °•�P v�` i -...'� Rash ��e.., _ �`: f „ ir ra 5; -- r Ss 21 REFERENCES _.,..__w__u _ n, References I Project Experience E.B. LYONS INTERPRETIVE CENTER I DUBUQUE, IA 5 g BIOLOGY ue � L ` N ry wD� yoa.a COURTYARD Ow p cox um s aEnuu EiAeovE, — O CHILDREN'S "' AREA h scRCEnEo .. ARRiER uu eoARD iTE 17 N ~ ` D uury . c J x i \ s.c we MEN h' MECHANICAL S ARCHIVEI4i ,03 10] WORKROOM u ,OS CONN LIBRARY 102 � ELECT. ,44 � 1 b b t3 p a .l z.�tu- t9 w53 Ate' J,'Ix u ` tS -tt- m p =LED ANIMAL EXHIBITS ELEV. MACHINE \U` I 0 \�Ar'ory FIREPLACE FIRE RATED uoDR ` READING AREA u � O suRrvA.CEs AQUARIUM EXHIBITS �LIXI3TING MECHJ PREP AREA O In 2000, The Friends of the Mines of Spain brought together a team to explore the possibilities of an expansion of the EB Lyons interpre- tive Center in Dubuque, Iowa. The Center is located within the 1380 acres of the Mines of Spain. The EB Lyons Interpretive Center, which opened in 1976 and has served tens of thousands of visitors. Hundreds of programs are held at the Center each year with thousands of school children, youth groups, and families. The building is architecturally designed to blend into the natural setting of prairie and bluff land, through its low stature and use of native materials. Increased interest in the rich history of the area and growing awareness of the significance of the Mississippi River and its watershed has created greater demand on the Center. Continued success and growth are inhibited by current space limitations. Consultants were brought on board in 2005 to assist with the development of plans and an image of the new Center to assist with fundraising efforts. The existing building was emulated in the expansion, in terms of scale and shape. The expansion consisted of a wood- framed building with wood siding and a metal roof. Native and recycled materials were utilized, wherever possible, for building construction and in finishes. The building envelope is as energy efficient as possible. All glazing is tinted, thermal pane. Expanses of glass foster views of the natural land- scape as well as bring in natural light. The Center is accessible for people of all ages, including those with disabilities. Gathering space and display spaces were created with an open and inviting feel. This project was awarded a LEED Silver certification. Work accomplished by key team members while with another firm. FEH Associates I WDM Architects a a '�' ♦^?ter .`� lk M I .1� y `•J say IVA ` s R► +k 'rx�, o Yift�r` ft�L4 r ,4p •�: • fir � �` a $ /�c�'t,�� Z kr 1 i 1 f - w >Jr • 25 REFERENCES Additional WDM Project Experience HUTCHINSON ZOO MASTER PLAN I HUTCHINSON, KS MI. WIR, FEH Associates I WDM Architects Mir. F o •� 5 � _ � � ;� ,f �, VTR • ,t�',�, s o� v. f A k� S f � J PIP _ a � 1W4A 29 r, oalkr P • JI- VIEWING r W C <`.' � a � `, , l.r�sA� � . ` ia�E. ,� c _ k3 a` ✓'": -rte BUILDING , 150.SF. ' \ _�A.7 .`. "' a � fppQl ~ �� t 4. ��1. '{- ✓ r �\. - i �',r _ � �q, � h ' , is ip I(� �i�A'.q� 1 \ �• (v� �/ J , J` -- Anft rJ J 5t cv�7�' /m!w /� _ � ��I w ,,,,fi�t' ♦� t Fit ,N 'r -.C1�, F ;�:, 1� ,1►i° N` 31 _. ._ �°.. .S .•ter Yl°� .! �`►'a - ,. ^1.:� - ., �lt`}�r`�� ' °r�'� � I J v sl , x y aY CAW tZt ej, V-A 4i `"'A � �.i�'_'� �� '�� 1a i �►� ^r -. a � ,F_ Now Or p � h `• �J I ,lw / Ams t� 33 REFERENCES Additional WDM Project Experience CAMERON PARK ZOO - BRAZOS RIVER COUNTRY I WACO,TX o This experience explores the biodiversity of Texas, teaching the it of native species, the history of the Brazos River Basin, and the culture of the Native Americans who lived in the area. More than 100 spe- cies and 600 specimens are represented through 7 distinct biomes along the river. High- lighted by a 40,000 gallon salt water marine life tank, exhibits along the pathways include a shore bird free flight aviary, cougar, jaguar, ocelot, bison, prairie dog, otter, and black bear. These habitats offer unique opportunities for animals and guests alike. The varying terrain of the yards gives the animals a raised vantage point to survey their surroundings. The view for guests also serves to create a natural feeling of respect toward the animals. A large shaded pool for the bears to escape from the intense Texas sun is equally enjoyed by guests watching through a large window. The glass separation be- tween the black bear and river otter habitats in clear view and close proximity of the human guest encourages the natural behavior and curiosity of all three species. FEH Associates I WDM Architects REFERENCES Additional WDM Project Experience AKRON ZOO - GRIZZLY RIDGE AKRON, OH This new exhibit is at the core of the Zoo and is central to guest orientation and connection to the other distinct areas of the campus. Grizzly Ridge is designed to showcase the present and historical fauna of wild Ohio and create interactive experiences for guests that inspire and educate them. New habitats include grizzly bear, red wolf, coyote, river otter, eagle, and a free flight aviary. This project opened the season prior to a public vote that potentially could provide capital funding for the next seven years. The success of Grizzly Ridge played a pivotal role in building community support that led to the overwhelming passage of a new tax levy. CAFE FEH Associates I WDM Architects ..L EXISTING EAGLE •C TO w• FARMLAND �1 CAFE FEH Associates I WDM Architects REFERENCES Additional WDM Project Experience SUNSET ZOO - EDUCATION / EVENT CENTER I MANHATTAN, KS WDM Architects worked closely with the City of Manhattan (KS) on a new state -of- the -art LEED inspired entry and education facility at the local Sunset Zoo. This center is able to accommodate multiple programs at the same time. Design features include: • Administrative offices • Year round meeting and event space • Pre -K through grade 12 classrooms - KDHE compliant • Distance learning science lab classes for high school students • Community Daycare • Education animal holding and bio -fact storage • Admission and gift shop wing • Outdoor play area FEH Associates I WDM Architects REFERENCES Additional WDM Project Experience SEDGWICK COUNTY ZOO - CARGILL LEARNING CENTER I WICHITA, KS FEH Associates I WDM Architects 7 The mission of this build- ing is to inspire and also serve as a teaching Jf ' too[ to the people who pass through each year. Architectural elements were used to create interest and moods for the building while at the same time being conservation oriented. Exterior roof overhangs vary around the spiral shaped building and make dramatic shifts to take into account both the summer and winter solstice. Tinted glass was only used where direct sunlight would enter the build- ing. These concepts allow the light to enter the interior spaces _W differently everyday of the year, thus creating differing moods and affects from season to season. Along with the day lighting concepts, other green or sustainable initiatives were included in the building. Recycled glass is used in the aggregate in the terrazzo flooring and recyclable carpet is used throughout the building. FEH Associates I WDM Architects SCOPE OF SERVICES / OBJECTIVES SCOPE OF SERVICES /OBJECTIVES I. FCFVIEW AND INFORMKI -ION COLLECTION Review and collect existing zoo master plan, site plan, mission statement, topography, hydrology, geological conditions, local wind and breeze conditions and man -made conditions as well as site surroundings. TASK 2. PROJECT KICK -OFF MEETING The foundation of all successful projects is a well - developed, comprehensive, and functional program. Your FEH design team will facilitate a discussion of project needs with staff, Advisory Park Board, Zoological Society and key stakeholders. We will document the needs and develop a list of project goals for success. We will also determine project scope, develop a project schedule with milestones, and establish a budget for all master -plan work. TASK 3. SITE AI'\ID EXHIBIT ANAUSIS We will tour the site to better understand local topography, traffic patterns, exhibit flow, geological conditions and staff operations. We will review floodplain maps, greenbelt preservation, parking limitations, access to utilities and environmental impacts. We will also collect information from the USDA and review safety issues with existing exhibits. We will report our findings to the Advisory Board and Zoological Society and staff. TASK: 4. DESIGN WORKSHOP The Master plan design process will begin with an interactive "charrette" process that FEH has developed over a period of many years. The charrette involves bringing our design team to you and working directly in and with project stakeholders. This approach has proven successful for many public clients and is recommended for your project. The following description implies a building project, but we have used the process on many successful site /master planning projects with multiple structures and exhibits. THE FEH DESIGN CHARRETTE A unique service offered by FEH Associates is our well - refined Charrette Process. While others in our region try to copy our success, FEH continues to set the standards for this intense and interactive design workshop. The result is client and community confidence built by working side -by -side with the FEH architectural design team. OUR DESIGN TEAM COMES TO YOU As the French definition of charrette implies, we "cart" our design services to you. Our team of architects and landscape designers come and set up shop in your community. There we can focus all our attention on listening and responding to your suggestions. The flexibility of the charrette enables us to structure the workshop to meet your needs. Thus, input can come from your building committee or from the collective thoughts of your entire community. We bring our tools, our creativity but no preconceived notions as we work with you. Through the Charrette Process, concept moves to consensus. Along with creating a conceptual drawing in a short span of time, the Charrette creates awareness and enthusiasm not felt in a traditional client /architect relationship. This translates into a project which has a broad base of support, reflects the needs and desires of the community, and has built -in community ownership. At FEH, we firmly believe our Design Charrettes are a major reason we have been so successful in developing community -based projects. d] FEH Associates I WMD Architects SCOPE OF SERVICES / OBJECTIVES STEP THREE Conceptual Floor Plans Site Plan Refinements Site Amenities Building Massing Studies Exterior Elevation Sketches Formal Review STEP FOUR Floor Plans Site Plans Sections Feature Sketches Formal Review STEP FIVE Final Charrette Color Artwork! TASK S. PRESENTATION At the end of the charrette the master plan concept will be clearly defined. With conceptual drawings in hand we will present the draft master plan concept to the Advisory Park Board, Zoological Society and Common Council for comment and approval. TASK 6. REFINE THE MASTER PLAN CONCEPT With input from stakeholders we will return to the office to develop and refine the master plan concept and assemble a draft of the master plan booklet. TASK 7. DRAFT MASTER PLAN BOOKLET We will submit a draft of the master plan booklet to the Advisory Park Board, Zoological Society, and staff for final review and comment. TASK 8. PRESENT FINAL MASTER PLAN We will provide an electronic copy and 25 colored copies of the master plan report. The final site plan will be mounted to foam core. FEH Associates I WMDArchitects FEHAS -2 OP ID: JN ,qw�r�.. CERTIFICATE OF LIABILITY INSURANCE DATE DDL IN 01 /2/2014Y) o1 /2s /2o1a THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Phone: 712- 258 -2580 Mills- Shellhammer -Puetz & Asso (P.O. Box 567 Fax: 712- 258 -2184 Sioux City, IA 51102 M PUETZ CONTACT NAME: PHONE EM : A/C No E-MAIL ADDRESS: INSURER(5) AFFORDING COVERAGE NAIC # (JOSEPH INSURER A: ALLIED GROUP EACH OCCURRENCE INSURED FEH ASSOCIATES, INC. FEH REALTY LLC INSURER B: X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE � OCCUR wsURERC: FEH DESIGN + BUILD INC 701 PIERCE ST., SUITE 100 SIOUX CITY, IA 51101 INSURER D : DAMAGE70 RENTED PREMISES Ea occurrence INSURER E: MED EXP (Any one person) INSURER F: PERSONAL & ADV INJURY $ 1,000,00( COVERAGES CEHIIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. FINSR LTR TYPE OF INSURANCE DDL IN UBR D POLICY NUMBER POLICY EFF MM/D D/YYYY POLICY EXP MM/DD/YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00 A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE � OCCUR ACP7125405458 01/01/2014 01/01/2015 DAMAGE70 RENTED PREMISES Ea occurrence $ 300,00 MED EXP (Any one person) $ 5000EXCESE PERSONAL & ADV INJURY $ 1,000,00( GENERAL AGGREGATE $ 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-- LOC PRODUCTS - COMP /OP AGG $ 2,000,00 $ A AUTOMOBILE LIABILITY ANY AUTO ACP7125405458 01/01/2014 01/01/2015 Oa accident) INEDSINGLE LIMIT E 11000,00 X BODILY INJURY (Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS X NON -OWNED AUTOS X PROPERTY DAMAGE Per accident $ A X UMBRELLA LIAR EXCESS LIAB X OCCUR CLAIMS -MADE ACP7125405458 01/01/2014 01/01/2015 EACH OCCURRENCE $ 1,000,00 AGGREGATE $ 1,000,00 E D I I RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER /EXECUTIVE OFFICER/MEMBER EXCLUDED? � N/A ACP7125405458 01/01/2014 01/01/2015 C STATU- X OTH- X TOWRY LIMIT ER E.L. EACH ACCIDENT $ 500 00 E.L. DISEASE - EA EMPLOYEE $ 500,00 (Mandatory in NH) If yes, describe under E.L. DISEASE - POLICY LIMIT $ 500,00 DESCRIPTION OF OPERATIONS below I DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) For Promotional /Proposal purpose CER I iFiCA I E HOLDEN _ CANCELLATION TO WHOM IT MAY CONCERN ACORD 25 (2010/05) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 4,.,d © 1988 -2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD A ° CERTIFICATE OF LIABILITY INSURANCE D01/2n7/2014 ADDL INSR SUBR WVD THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). (PRODUCER 1- 800 - 300 -0325 (Holmes Murphy & Assoc - CR 1500 1st Avenue NE, Suite 300 CONTACT HONE P E HON FAX No Ext : A/C No): E -MAIL ADDRESS: INSURERS AFFORDING COVERAGE NAIC # Cedar Rapids, IA 52401 Paula Dixon INSURERA: Travelers Casualty and Surety Company O INSURED Associates INSURER B INSURER C (FEH 1604 East Grand Avenue INSURER D: INSURER E: $ Des Moines, IA 50309 -1924 INSURER F: COVERAGES CERTIFICATE NUMBER: 38286938 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN RFnIJCFn RY PAIn CI Alnnc INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF MM /DD/YYYY POLICY EXPv MM /DD/YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES Ea occurrence)$ MED EXP (Any one person) $ CLAIMS -MADE F OCCUR PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER POLICY PRO LOC PRODUCTS - COMP /OP AGG $ $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident ANY AUTO ALL OWNED SCHEDULED BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE Per accident $ UMBRELLA LIAB HCLAIMS-MADE OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER /EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑ N / A T WC RY IMI - STATU OTH- E.L. EACH ACCIDENT $ (Mandatory in If yes, describe under E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ Each Claim 2,000,000 A DESCRIPTION OF OPERATIONS below Professional Liability 105524112 12/06/1 12/06/14 (Claims -Made Policy) Annual Aggregate 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) For Proposal Purposes VCR 1 1r IUM 1 C MULUMM CANCELLATION IFEH Associates Inc. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE �, \ i;a,-, © 1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD kbrewercr 38286938 COST OF SERVICES • • Task Person Firm Total Hourly Fee Hours Rate TASK I.REVIEWAND INFORMATION COLLECTION A. Review Existing Master Plan SR WDM 4 $ 120 $ 480 B. Work Prep WDM 8 $ 100 $ 800 TASK 2. PROJECT KICK -OFF MEETING A. Kick -off Meeting /Project Goals GB /KE FEH 4 $ 115 $ 460 KE 6 $ 155 $ 930 SR WDM 4 $ 120 $ 480 B. Project Schedule GB FEH 2 $ 115 $ 230 TASK 3. SITEAND EXI -II BIT ANALYSIS A. Evaluation of exhibits for safety and USDA SR WDM 8 $ 120 $ 960 TASK 4. DESIGN WORKSHOP A. Design Workshop /Presentation GB FEH 20 $ 120 $ 2,400 KE 16 $ 155 $ 2,480 SR WDM 4 $ 120 $ 480 B. Cost Estimate KE FEH 2 $ 155 $ 310 SR WDM 6 $ 120 $ 720 C. Plans for Aviary SR WDM 8 $ 120 $ 960 WDM 12 $ 100 $ 1,200 D. Plans for education building GB FEH 14 $ 115 $ 1,610 E. Advisory Park Board and Zoological Society GB FEH 8 $ 115 $ 920 SR WDM 4 $ 120 $ 480 TASK 5. PRESENTATION A. Plan Commission, City Council meeting GB FEH 8 $ 1 15 $ 920 SR WDM 8 $ 120 $ 960 TASK 6. REFINETHE MASTER PLAIN CONCEPT A. Create Draft Master Plan booklet GB FEH 6 $ 115 $ 690 KS FEH 4 $ 85 $ 340 TASK 7. DRAFT MASTER PLAN BOOKLET A. Assemble draft plan booklet SR WDM 16 $ 120 $ 1,920 WDM 24 $ 100 $ 2,400 TASK 8. PRESENT FINAL MASTER PLAN A. Finalize Master Plan booklet GB FEH 10 $ 115 $ 1,150 KS FEH 4 $ 85 $ 340 WDM 16 $ 100 $ 1,600 REIMBURSABLE EXPENSES Task Description Expenses 1, 3, 4 First trip $1,000 4,5 Second trip $1,000 4 Workshop $300 4, 5, 8 Meetings $400 8 Printing $400 FEH Associates I WMD Architects COST OF SERVICES SERVICE SUMMARY PER TASK & FEE SCHEDULE ABOVE TASK. I. REVIEW AND INFORMATION COLLECTION Review and collect existing zoo master plan, site plan, mission statement, topography, hydrology, geological conditions, local wind and breeze conditions and man -made conditions as well as site surroundings. TASK 2. PROJECT I"'ICK -OFF MEETING The foundation of all successful projects is a well - developed, comprehensive, and functional program. Your FEH design team will facilitate a discussion of project needs with staff, Advisory Park Board, Zoological Society and key stakeholders. We will document the needs and develop a list of project goals for success. We will also determine project scope, develop a project schedule with milestones, and establish a budget for all master -plan work. TASK 3. SITE AND EXHIBIT ANALYSIS We will tour the site to better understand local topography, traffic patterns, exhibit flow, geological conditions and staff operations. We will review floodplain maps, greenbelt preservation, parking limitations, access to utilities and environmental impacts. We will also collect information from the USDA and review safety issues with existing exhibits. We will report our findings to the Advisory Board and Zoological Society and staff. TASK 4. DESIGN WORKSHOP The Master plan design process will begin with an interactive "charrette" process that FEH has developed over a period of many years. The charrette involves bringing our design team to you and working directly in and with project stakeholders. This approach has proven successful for many public clients and is recommended for your project. The following description implies a building project, but we have used the process on many successful site /master planning projects with multiple structures and exhibits. THE FEH DESIGN CHARRETTE A unique service offered by FEH Associates is our well - refined Charrette Process. While others in our region try to copy our success, FEH continues to set the standards for this intense and interactive design workshop. The result is client and community confidence built by working side -by -side with the FEH architectural design team. OUR DESIGN TEAM COMES TO YOU As the French definition of charrette implies, we "cart" our design services to you. Our team of architects and landscape designers come and set up shop in your community. There we can focus all our attention on listening and responding to your suggestions. The flexibility of the charrette enables us to structure the workshop to meet your needs. Thus, input can come from your building committee or from the collective thoughts of your entire community. We bring our tools, our creativity but no preconceived notions as we work with you. Through the Charrette Process, concept moves to consensus. Along with creating a conceptual drawing in a short span of time, the Charrette creates awareness and enthusiasm not felt in a traditional client /architect relationship. This translates into a project which has a broad base of support, reflects the needs and desires of the community, and has built -in community ownership. At FEH, we firmly believe our Design Charrettes are a major reason we have been so successful in developing community -based projects. FEH Associates I WMD Architects COST OF SERVICES STEP THREE Conceptual Floor Plans Site Plan Refinements Site Amenities Building Massing Studies Exterior Elevation Sketches Formal Review STEP FOUR Floor Plans Site Plans Sections Feature Sketches Formal Review STEP FIVE Final Charrette Color Artwork! ASK 5. PRESENTATION At the end of the Charrette the master plan concept will be clearly defined. With conceptual drawings in hand we will present the draft master plan concept to the Advisory Park Board, Zoological Society and Common Council for comment and approval. TASK 6. REFINE THE MASTER PLAN CONCEPT With input from stakeholders we will return to the office to develop and refine the master plan concept and assemble a draft of the master plan booklet. TASK 7. DRAFT MASTER PLAN BOOKLET We will submit a draft of the master plan booklet to the Advisory Park Board, Zoological Society, and staff for final review and comment. TASK 3. PRESENT FINAL MASTER PLAN We will provide an electronic copy and 25 colored copies of the master plan report. The final site plan will be mounted to foam core. FEH Associates I WMD Architects City of Oshkosh, Wisconsin r � Request for Proposals For Master Planning for the Menominee Park Zoo Oshkosh Parks Department May 13, 2014 City of Oshkosh P.O. Box 1130 Oshkosh, Wisconsin 54903 -1130 www.ci.oshkosh.wi.us REQUEST FOR PROPOSALS Master Planning for the Menominee Park Zoo Oshkosh Parks Department I. Introduction The City of Oshkosh, Wisconsin, (herein referred to as the City) hereby solicits proposals from qualified consulting firms to provide data collection, public involvement, report preparation, cost estimating, recommendations and other services regarding updating of the City of Oshkosh 1999 Menominee Park Zoo Master Plan. The budget amount available for the work is $30,000.00. It is the responsibility of the Proposer to carefully read the entire Request for Proposal (hereinafter referred to as the RFP) which contains all provisions applicable to successful completion and submission of a proposal. All proposals, sealed and marked " "MASTER PLANNING FOR THE MENOMINEE PARK ZOO ", must be received by the City of Oshkosh, City Clerk's Office, 215 Church Avenue, PO Box 1130, Oshkosh, WI 54901 by Thursday, June 12, 2014 at 2:00 P.M., CST. Any proposal received after this time will not be considered. It is neither the City's responsibility nor practice to acknowledge receipt of any proposal. Proposals may be withdrawn by notice to the party receiving proposals of the place designated for the receipt of proposals any time prior to the opening. Such notice shall be in writing over signature of the proposer, or by e- mail. If by e -mail, written confirmation over the signature of the proposer shall be mailed and postmarked on or before the date and time set for receipt of proposals, and it shall be so worded as not to reveal the amount listed in the original proposal. The City will not be liable for any costs incurred by the proposer in responding to this RFP or participating in the RFP process. Such costs are the sole responsibility of the proposer. The City of Oshkosh reserves the right to reject any or all proposals, to waive any informalities in the process, or to accept any proposal deemed in the best interests of the City of Oshkosh. The City is a governmental entity which is subject to the Wisconsin Open Records laws. Therefore, all proposals and other materials submitted to the City may be considered a public record accessible to anyone who may request such information. If you believe that any information or document that you may submit to the City is not, or should not be, a public record, then you must contact the City before it comes into the possession of the City. The City will be glad to answer questions about the applicability of open record laws and to come to some type of resolution, if possible, regarding particular circumstances. Any ongoing discussions regarding open records will not extend the deadline for submitting proposals. H. Background, Scope of Services & Schedule The City of Oshkosh currently has a population of approximately 66,080. The last plan for the Menominee Park Zoo was prepared in 1999 by Bassett Associates Landscape Architects. Since that time, the City has constructed an elk exhibit and river otter exhibit. The zoo entertains and educates over 100,000 visitors annually. The current zoo is situated on a flat tract of land within the boundaries of Menominee Park adjacent to Lake Winnebago. The zoo consists of 3.8 acres, which includes 1.4 acres of land and a 2.4 acre pond in the center of the property. Exhibits are situated around the pond. Game birds, river otters and wolves belong to the zoo. All other native and exotic animals are leased for the summer months (the zoo is open from the first weekend in May through the last weekend in September). A Historical Theme — It is desirous to have the zoo theme focus on how Oshkosh appeared to early Europeans in the mid - seventeenth century, and to have animals native to the area from that time exhibited year- round. The information below has been provided to give a scope of past discussions in regard to a theme for the Menominee Park Zoo. The City of Oshkosh is located in a unique geographical and ecological area. Receding glaciers left rock hills, broad sandy valleys, numerous lakes and streams. This terrain sustained a wide variety of vegetation, including hardwood forests dotted with prairie openings and an abundance of wetlands. To the north were coniferous forests and to the south, where the glaciers terminated, were prairies. These factors provided an optimal habitat for a wide variety of animal species which were hunted or trapped by Indians for thousands of years. The lakes and streams carved out by glaciers also provided Indians with several access points between the Great Lakes and the Mississippi river basin, which encouraged trade and allowed hunting of animals not native to this area. One key route passed through the current site of Oshkosh. The region's water highways and abundant fur - bearing animals eventually enticed French traders and trappers into the area during the mid - seventeenth century. The rapid impact these Europeans had on the animals of this are was staggering. Certain species, decimated by hunting and trapping, no longer live in the Oshkosh area. These include the black bear, bobcat, lynx, cougar, wolf, and elk. Bison, which were reported to be numerous on the prairies just south of 3 9) Present the final report /Plan to the Advisory Park Board. Schedule of anticipated dates for events and deadlines RFP issued May 13 2014 Deadline for submitting questions May 27, 2014 Distribution of responses to questions June 2, 2014 RFP deadline June 12, 2014 Contract awarded /unsuccessful proposers notified July 9, 2014 Service initiated )ul 14, 2014 Project start up meeting with selected firm Jul 14 -18 2014 Submission of draft plan December 2014 Consultant presentation to Boards /Commissions January/February January/February 2015 Final plan approval February/March 2015 III. ELEMENTS OF PROPOSALS To be complete, each proposal submission shall include two submissions: a technical proposal and a cost proposal. 1. Statement of Qualifications (firm's history, expertise) Applying consultants must have experience with park and recreation planning. Include a description of your firm identifying your size, location, staffing level, longevity, etc. 2. Name and background of the individual(s) who would be assigned to the rp oject Identify specific personnel that will be assigned to the project and the number of hours each will spend on the project. The list shall be organized to show personnel and time commitments in relation to the activities outlined in the scope of services. Please provide resumes for all staff and identify the individual(s) that will serve as the main contact for assignments, billings, and general project administration. 3. References Please provide the City of Oshkosh with three (3) references where similar projects have been completed in the last three (3) years. 4. Scope of Services /Objectives Describe how services will be provided. Include a detailed listing and description of proposed tasks and deliverables with cost assigned to each task and deliverable, broken down by staff time and duties. Provide a summary of the proposed approach to the project as well as a detailed description of the 5 proposed methodologies to be used to provide the requested services and deliverables. 5. Cost of Services Indicate proposed cost of services including how the costs were determined based on rates, direct costs and a list of charges per classification of employee. Proposed cost of services shall include a detailed budget categorizing expenses by type of service relevant to the scope of the work. Please also provide an estimated fee and billing rate schedule including: fee estimate for the project based on the understanding of the project and services itemized according to project phases and types of service, hourly rate schedule for all assigned personnel, and reimbursable expenses estimate. Provide a "'cost not to exceed" figure for the project. IV. SUBMISSION OF PROPOSALS An original and three (3) copies of the required qualifications and technical information for the first step must be submitted in sealed envelopes along with a separate sealed envelope (1) containing pricing and addenda acknowledgement (if any) for step two. Proposals must be on standard 8 1/2" X 11" paper. All supporting documents must be on paper no larger than 11" X 17 ". The following notation must appear in the lower left hand corner of each sealed envelope submitted as part of the proposal: Envelope One — Technical Proposal RFP — Menominee Park Zoo Master Plan Qualifications and Technical Informational Envelope Two — Cost Proposal RFP — Menominee Park Zoo Master Plan Pricing Information City staff will evaluate proposals within two (2) weeks after the scheduled proposal deadline. V. EVALUATION PROCEDURE & SELECTION OF FIRM A two -step selection process will be used. The first step will consist of evaluation of qualifications and technical information submitted by the vendor. Interviews may be scheduled with those firms. The second step will consist of opening of the priced proposals from the short - listed firms. The City will notify all proposers upon completion of the evaluation process. The City will begin negotiating with the most qualified (highest scoring responsive 31 and responsible) consultant. If an agreement on price fails, negotiations with the next most qualified consultant will be conducted until a contract award can be made to the most qualified consultant whose price is fair and reasonable to the City. The scope of services defined in this RFP, the cost schedule supplied by the proposer, along with any subsequent scope addenda /amendments, will become the scope of the work for the proposer and summarized in a contract agreement between the City and the successful proposer. The contractual agreement will require the consultant to provide proof of required insurance coverage, naming the City as an additional insured, as part of this submittal. The City's professional services liability insurance requirements are attached to this RFP. Upon signature by designated City officials, the agreement will become binding and the consultant may begin to execute its scope of work. A sample of the contractual agreement is attached to this RFP. Proposers do not need to complete this agreement as part of their proposal. VI. AMENDMENTS, ADDENDA OR QUESTIONS The City of Oshkosh reserves the right to modify or issue amendments to this RFP. If questions result in the modification of this RFP, the written modifications will be distributed to known proposers, or anyone who has indicated an interest in writing a proposal. Questions about this RFP should be directed to: Ray Maurer, Parks Director, Oshkosh Parks Department, City of Oshkosh, 805 Witzel Avenue, Oshkosh, WI 54903, phone: 920 - 236 -5080. All requests for technical interpretations or corrections of this RFP must be received by May 27, 2014. Proposers interested in receiving proposal addenda shall provide an email address to the Parks Director by no later than May 27, 2014. VII. INSURANCE REQUIREMENTS Consultants must provide proof of insurance coverage per attached City of Oshkosh Insurance Requirements as part of the RFP submittal. VIII. COMPLETION DATE Please identify your anticipated time frame for this project. The City anticipates the update to be completed by March 2015. IX. PROTEST PROCEDURE Any proposer who wishes to protest the proposed award of a contract must submit a detailed statement in writing of the grounds for protest and any supporting documentation to the General Services Manager prior to the contract award. The appealing party must be an actual or prospective proposer whose direct economic interest would be affected by the award, or failure to aware the 7 contract. Award of the contract will be suspended temporarily unless this action will cause undue harm to the City of Oshkosh. The General Services Manager shall issue a determination upon the protest and notify the protesting parry. Minor errors in proposal procedures shall not be grounds for delaying or prohibiting approval of the contract. CITY OF OSHKOSH PROFESSIONAL SERVICES LIABILITY INSURANCE REQUIREMENTS 12/21/11 CITY OF OSHKOSH INSURANCE REQUIREMENTS III. PROFESSIONAL SERVICES LIABILITY INSURANCE REQUIREMENTS The Contractor shall not commence work on contract until proof of insurance required has been provided to the applicable City department before the contract or purchase order is considered for approval by the City. It is hereby agreed and understood that the insurance required by the City of Oshkosh is prima coverage and that any insurance or self insurance maintained by the City of Oshkosh, its officers, council members, agents, employees or authorized volunteers will not contribute to a loss. All insurance shall be in full force prior to commencing work and remain in force until the entire job is completed and the length of time that is specified, if any, in the contract or listed below whichever is longer. 1. 2. 3. PROFESSIONAL LIABILITY A. Limits (1) $1,000,000 each claim (2) $1,000,000 annual aggregate B. Must continue coverage for 2 years after final acceptance for service /job GENERAL LIABILITY COVERAGE A. Commercial General Liability (1) $1,000,000 each occurrence limit (2) $1,000,000 personal liability and advertising injury (3) $2,000,000 general aggregate (4) $2,000,000 products — completed operations aggregate B. Claims made form of coverage is not acceptable. C. Insurance must include: (1) Premises and Operations Liability (2) Contractual Liability (3) Personal Injury (4) Explosion, collapse and underground coverage (5) Products /Completed Operations must be carried for 2 years after acceptance of completed work (6) The general aggreqate must apply separately to this proiect/location BUSINESS AUTOMOBILE COVERAGE A. $1,000,000 combined single limit for Bodily Injury and Property Damage each accident B. Must cover liability for Symbol #1 - "Any Auto" — including Owned, Non -Owned and Hired Automobile Liability. III - 1 12/21/11 4. WORKERS COMPENSATION AND EMPLOYERS LIABILITY — "If" required by Wisconsin State Statute or any Workers Compensation Statutes of a different state. A. Must carry coverage for Statutory Workers Compensation and an Employers Liability limit of: (1) $100,000 Each Accident (2) $500,000 Disease Policy Limit (3) $100,000 Disease — Each Employee 5. UMBRELLA LIABILITY - If exposure exists, provide coverage at least as broad as the underlying Commercial General Liability, Watercraft Liability (if required), Automobile Liability and Employers Liability, with a minimum limit of $2,000,000 each occurrence and $2,000,000 aggregate, and a maximum self- insured retention of $10,000. 6. ADDITIONAL PROVISIONS A. Acceptability of Insurers - Insurance is to be placed with insurers who have an O® nD OOI--i-ating of no less than A- and a Financial Size Category of no less than Class VI, and who are authorized as an admitted insurance company in the state of Wisconsin. B. Additional Insured Requirements — The following must be named as additional insureds on the General Liability and Business Automobile Liability coverage arising out of project work ... City of Oshkosh, and its officers, council members, agents, employees and authorized volunteers. On the Commercial General Liability Policy, the additional insured coverage must include Products — Completed Operations equivalent to ISO form CG 2.0 37 for a minimum of 2 years after acceptance of the work. This does not apply to Professional Liability, Workers Compensation and Employers Liability. C. Certificates of Insurance acceptable to the City of Oshkosh shall be submitted prior to commencement of the work to the applicable City department. These certificates shall contain a provision that coverage afforded under the policies will not be canceled or non renewed until at least 30 days' prior written notice has been given to the City Clerk — City of Oshkosh. III - 2 AC.OR CERTIFICATE OF LIABILITY INSURANCE DATE(MM /DD /YYY) THIS CERTIFICATE IS ISSUED MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMAA TI VELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE On PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Insurance Agency contact information, including street address and PO Box if applicable. )NTACT .ME: ONE Insurance Agent's contact Information. FAX !(A/C. No): IN O UKCK 5 ArFORDING COVERAGE I NAIC # JINSURER A: ABC Insurance Company NAIC # INSURED Insured's contact information, including name, address and INSURER B: XYZ In Company NAIC # phone number. INSURER c: LMN Insurance Com an NAIC # INSURER D: E�:: s) must have a minimum A.M. Best rating ofA- Financial P erformance Rating of VI or better. INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE AMY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR I I ADDL ' SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR ! WVD POLICY NUMBER I MM/DD I MM/DD GENERAL LIABILITY LIMITS EACH OCCURRENCE $ 1,000,000 ® COMMERCIAL GENERAL LIABILITY ® ❑ ❑®m p5� 100= DAMAGE TO RENTED PREMISES (Ea occurrence) . $ 50,000 A CLAIMS-MADE I� OCCUR MED E (Any one person) $ 5,000 ® ISO FORM CG 20 37 OR EQUIVALENT PERSONAL & ADV INJURY $ 1,000,000 ❑ GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS — COMP /OP AGG $ 2,000,000 ❑ POLICY �IPEC I —1LOC AUTOMOBILE LIABILITY I $ COMBINED SINGLE LIMIT (Ea accident $ 1,000,000 ® ANY AUTO ® ❑ ❑ ® ®m® ❑ B BODILY INJURY (Per person) $ ' F-1 ALL OWNED SCHEDULED AUTOS Imo❑ AUTOS BODILY INJURY (Per accident) $ [—]HIRED AUTOS lu' NON -OWNED PROPERTY DAMAGE ElAUTOS (Per accident) $ ® UMBRELLA LIAB ®I OCCUR ® ❑ EACH OCCURRENCE $ 2,000,000 A ❑ EXCESS LIAR ❑ CLAIMS -MADE ❑D ® ®m ❑ AGGREGATE $ 2,000,000 ❑IDED 0 RETENTION$$10,000 C WORKERS COMPENSATION $ AND EMPLOYERS' LIABILITY ❑ ❑ ®I WC LIMITS ❑j ER ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICE /MEMBER EXCLUDED? YIN (Mandatory In NH) N ° ®mom ®® ❑ E.L. EACH ACCIDENT $ 100,000 If yes, describe under °m COM DESCRIPTION OF OPERATIONS below E.L. DISEASE — EA EMPLOYEE $ 100,000 A PROFESSIONAL LIABILITY E.L. DISEASE - POLICY LIMIT $ 500,000 ®I ❑ $1,000,000 EACH CLAIM °® ❑ $1,000,000 ANNUAL AGGREGATE nm mr I DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required) Additional Insureds on the Commercial General Liability and Automobile Liability arising out of project work shall be City of Oshkosh, and its officers, council members, agents, employees and authorized volunteers. Certificates of Insurance acceptable to the City of Oshkosh shall be submitted prior to commencement of the work to the applicable City department. These certificates shall contain a provision that coverage afforded under the policies will not be canceled or non renewed until at least 30 days' prior written notice has been given to the City Clerk - City of Oshkosh. CERTIFICATE HOLDER CANCELLATION City of Oshkosh, Attn: City Clerk Insurance Standard Ill SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PO Box 1130 venue SAMPLE CERTIFICATE ACCORDANCE WIDTH THE POLICY PROVIS ONSLL BE DELIVERED IN Oshkosh, WI 54903 -1130 Please indicate somewhere on this certificate, the contract or project # AUTHORIZED REPRESENTATIVE this certificate is for. ©1988 -2010 ACORD CORPORATION. All rights reserve( ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD CITY OF OSHKOSH SAMPLE CONTRACTOR AGREEMENT 10 CONSULTANT AGREEMENT - SAMPLE THIS AGREEMENT, made on the day of MONTH, YEAR, by and between the CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and CONSULTANT NAME, hereinafter referred to as the CONSULTANT, WITNESSETH: That the CITY and the CONSULTANT, for the consideration hereinafter named, agree as follows: (Note: If anything in the Proposal conflicts with the Request for Proposals or this document, the provisions in the Request for Proposals and this document shall govern.) ARTICLE I. PROJECT MANAGER A. Assignment of Project Manager. The CONSULTANT shall assign the following individual to manage the project described in this contract: (NAME, TITLE) B. Changes in Project Manager. The CITY shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The CITY shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE II. CITY REPRESENTATIVE The CITY shall assign the following individual to manage the project described in this contract: (NAME, TITLE) ARTICLE III. SCOPE OF WORK The CONSULTANT shall provide the services described in the CITY'S Request for Proposals and Proposal of the CONSULTANT. The CONSULTANT bid is attached as Exhibit A, and is incorporated into this agreement to the extent it does not conflict with the CITY'S Request for Proposals, or this agreement. The CONSULTANT shall provide the services described in its proposal attached hereto and incorporated herein by reference. 1 The CONSULTANT may provide additional products and /or services if such products /services are requested in writing by the Authorized Representative of the CITY. ARTICLE IV. CITY RESPONSIBLITIES The CITY shall furnish, at the CONSULTANT'S request, such information as is needed by the CONSULTANT to aid in the progress of the project, providing it is reasonably obtainable from CITY records. To prevent any unreasonable delay in the CONSULTANT'S work the CITY will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. ARTICLE V. TIME OF COMPLETION All work to be performed under this contract shall be completed on or before DATE, MONTH, YEAR unless the parties agree in writing to extend this date. ARTICLE III. PAYMENT A. The Contract Sum. The CITY shall pay to the CONSULTANT for the performance of the contract the total sum of $X,XXX for describe project(s) here, adjusted by any changes as provided in the proposal, or any changes hereafter mutually agreed upon in writing by the parties hereto. B. Method of Payment. The CONSULTANT shall submit itemized monthly statements for services. The CITY shall pay the CONSULTANT within 30 calendar days after receipt of such statement. If any statement amount is disputed, the CITY may withhold payment of such amount and shall provide to CONSULTANT a statement as to the reason(s) for withholding payment. C. Additional Costs. Costs for additional services shall be negotiated and set forth in a written amendment to this agreement executed by both parties prior to proceeding with the work covered under the subject amendment. ARTICLE IV. CONSULTANT TO HOLD CITY HARMLESS The CONSULTANT covenants and agrees to protect and hold the CITY harmless against all actions, claims and demands of any kind or character whatsoever which may in any way be caused by or result from the intentional or negligent acts of the CONSULTANT, his agents or assigns, his employees or his subcontractors related however remotely to the performance of this Contract or be caused or result from any violation of any law or administrative regulation, and shall indemnify or refund to the CITY all sums including court costs, attorney fees and punitive damages which the 2 CITY may be obliged or adjudged to pay on any such claims or demands within thirty (30) days of the date of the CITY'S written demand for indemnification or refund. ARTICLE V. INSURANCE The CONSULTANT shall provide insurance for this project that includes the CITY as an additional insured. The specific coverage required for this project are identified on a separate document. ARTICLE VI. TERMINATION A. For Cause. If the CONSULTANT shall fail to fulfill in timely and proper manner any of the obligations under this Agreement, the CITY shall have the right to terminate this Agreement by written notice to the CONSULTANT. In this event, the CONSULTANT shall be entitled to compensation for any satisfactory, usable work completed. B. For Convenience. The CITY may terminate this contract at any time by giving written notice to the CONSULTANT no later than 10 calendar days before the termination date. If the CITY terminates under this paragraph, then the CONSULTANT shall be entitled to compensation for any satisfactory work performed to the date of termination. This document and any specified attachments contain all terms and conditions of the Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this Agreement. In the Presence of: CONSULTANT (Seal of Contractor if a Corporation.) By: (Specify Title) By: (Specify Title) CITY OF OSHKOSH By: 3 (Witness) Mark A. Rohloff, City Manager And: (Witness) Pamela R. Ubrig, City Clerk APPROVED: I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. City Attorney 4 City Comptroller