HomeMy WebLinkAbout17. 13-335
JULY 22, 2014 14-335 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR AUTOMATIC PASSENGER COUNTERS FOR
TRANSIT DIVISION TO INFODEV EDI, INC. ($46,655.00)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for Automatic
Passenger Counters for the Transit Division; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
INFODEV EDI, INC.
1995 Frank Carrel, Suite 202
Quebec G1N 4H9
Canada
Total Bid: $46,655.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 511-1728-1755-00000 Transit Utility – Electronics Transit
CITY HAIL
215 Church Avenue
RO, Box 1130 y
Oshkosh, Wisconsin
64903 -1130 City of Oshkosh
UI?
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: July 11, 2014
RE: Approve Purchase of Automatic Passenger Counters- Transit
BACKGROUND
GO Transit currently utilizes automatic passenger counter (APC) equipment on two buses
to provide passenger count data from bus stop locations. The Common Council approved
$150,000 in the 2013 CIP budget to install APC equipment on the entire fleet of 17 buses.
Fleet -wide APC equipment would provide daily bus stop data across all bus routes. The
data recorded by bus stop includes the following: location (latitude & longitude), arrival
time, departure time, scheduled time, boarding count and alighting count. The data is
used to support planning decisions regarding routes, schedules and bus stop locations.
ANALYSIS
Working in conjunction with the Transportation Department, Purchasing developed a
Request for Proposals (RFP) document seeking vendors for this equipment. The RFP
listed basic functional requirements of the hardware, wireless data retrieval, training and
system maintenance. The RFP was sent to vendors who were known APC system
suppliers. In addition, the RFP was posted online on NovusVendor and posted online on
the State of Wisconsin's Vendornet. Proposals were received on July 8, 2014. Four
proposals were received and all met the mandatory RFP requirements. Each vendor's
proposal was evaluated based on responsiveness of the proposed solution, references,
price, proposal organization, and value -added qualities. After reviewing these criteria
against every accepted proposal, the evaluation team concluded that Infodev EDI Inc, had
proposed the best solution at the best value for GO Transit. Infodev's proposed solution
included a longer warranty period (6 months more than other vendors); their price
proposal was the lowest; and they had ample transit industry references, including
Milwaukee County Transit System. Infodev is GO Transit's current APC provider on two
buses. In addition, GO Transit's experience to date with Infodev has been positive.
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FISCAL IMPACT
This project will have a total fiscal impact of $46,655.00, which is within the amount
allocated in the CIP budget. The unit cost per bus is $2,744.41. Federal grant funding
will cover 80 percent of the purchase price ($37,324), with the remaining 20 percent
($9,331) covered by City funds. Funding for this item would be charged to CIP account:
511- 1728 -1755- 00000. Comparatively, GO Transit's 2013 bus purchase listed an APC
system cost of $3,628.13/bus. The original project estimate of $150,000 included
software and an added module for real -time vehicle location. GO Transit has since
developed in -house software to analyze the APC data and no longer requires a vendor
solution. GO Transit has been testing a tablet system with GPS to allow for vehicle
location, communication with drivers, and handle passenger fare type data that is
currently collected manually. The APC module for vehicle location is no longer required
since we have found a more cost effective vehicle location option to implement in the
future. Both specification changes significantly lowered the project cost.
RECOMMENDATION
Purchasing recommends
for $46,655.00.
Respectfully Submitted,
—14
e , 91 L
the Common Council award the purchase to Infodev EDI Inc.
Approved:
Jon Urben, General Services Manager Mark A. Rohloff, City Manager
PROPOSALS
GO TRANSIT AUTOMATIC PASSENGER COUNTERS
PROPOSALS DUE TUESDAY JUY 8, 2014
VENDOR INFORMATION
PROPOSAL
TransitFare & Systems LTD
Unit 2 125 Don Hillock Drive
$58,500.00
Aurora, ON L4G OH8
Canada
Dilax Systems Inc
6 Desaulniers, Suite 406
$55,272.00
Saint - Lambert, QC
J4 1 L3 Canada
Urban Transportation Associates Inc
4240 Airport Road Suite 212
$62,230.00
Cincinnati OH 45226
Infodev EDI Inc
1995 Frank Carrel Suite 202
$46,655.00
Quebec G1 N 41-19
Canada