HomeMy WebLinkAbout18. 14-318
JULY 8, 2014 14-318 RESOLUTION
(CARRIED___7-0____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PURCHASE OF STREET LIGHTING POLES AND
FIXTURES FOR RIVERSIDE PARKING LOT PHASE 1 PROJECT
($27,014.14)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City is reconstructing Riverside Parking Lot, including the
installation of new street lighting poles and fixtures; and
WHEREAS, the City has standardized the type of lighting and fixtures for City
owned parking lots to maintain a consistency in appearance and to provide cost savings
on inventory and maintenance requirements for city parking lots; and
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to purchase street lighting poles and
fixtures for the Riverside Parking Lot Phase 1 Project from:
Enterprise Lighting, Ltd.
3275 Intertech Drive Suite 100
Brookfield, WI 53045
Total: $27,014.14
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 323-1717-7216-06238 CIP Property – Riverside Parking Lot Improvements
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin City of Oshkosh
OIHKOIH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: July 1, 2014
RE: Approve Purchase of Streetlighting Poles and Fixtures for Riverside
Parking Lot Phase 1 Project Pursuant to Standardization Exception
(Chapter 12-11).
BACKGROUND
This year's reconstruction of the Riverside parking lot requires the purchase of new
streetlighting poles and fixtures. For purposes of consistency and standardization, it is
appropriate to purchase streetlighting poles and fixtures that are identical to those used in
other lots. This will simplify maintenance and inventory requirements associated with
city-owned streetlighting.
ANALYSIS
Staff has identified one company, Enterprise Lighting, Ltd., that sells these poles and
fixtures in the state of Wisconsin without a distributor's mark-up. This allows the city to
achieve its standardization objectives at a favorable price. The City Manager has
approved this purchase.
FISCAL IMPACT
The total purchase price is $27,014.14, and includes all poles and fixtures necessary for
completion of the lot. The purchase includes two types of streetlighting poles: taller poles
for the interior of the lot, and shorter, "pedestrian-friendly" poles for the lot perimeter.
Each pole has a matching fixture style. The purchase will be paid for by the parking lot
improvements item in the 2014 CIP's Property Improvements section. On December 10,
2013, the Common Council awarded construction of the Riverside Park Parking Lot to
Vinton Construction Company. The fiscal analysis performed prior to the bid award
showed that adequate funds were available in the CIP for the purchase of light poles and
fixtures. Prior to the purchase, approximately $211,000 remained in the CIP for this
project. After this purchase, approximately $184,000 remains in the CIP for this project.
Funding would be charged to the CIP Property Fund- Riverside Parking Lot
Improvements (A/N#: 323-1717-7216-06238).
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City
Manager, purchases may be made without following a formal competitive bidding
process when the purchase is from only one source of supply or when standardization or
compatibility is the overriding consideration. In accordance with Section 12-11 of the
Municipal Code, and because this purchase is in excess of $25,000, Purchasing
recommends the Common Council approve this purchase for these streetlighting poles
and fixtures to Enterprise Lighting for $27,014.14.
Respectfully Submitted, Approved:
, 4414,
Jon Urben, General Services Manager Mark Rohloff, City Manager