HomeMy WebLinkAbout09. 14-309
JULY 8, 2014 14-309 RESOLUTION
(CARRIED___7-0___ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: APPROVE PURCHASE OF FIRE ALARM SYSTEM INCLUDING
DESIGN AND INSTALLATION FOR PUBLIC SAFETY BUILDING
($39,950)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for a fire alarm
system including the design and installation of the system for the Public Safety Building; and
WHEREAS, upon the opening and tabulation of bids, the following is the most
advantageous bid:
ACCU-COM
90 Riverway Drive
Oshkosh, WI 54902
Total Bid: $39,950.00
WHEREAS, this bid meets the minimum specifications and staff has reviewed the bid
and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0130-7204-06414 Property Improvement Fund – Safety
Building Fire Alarm System
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin of Oshkosh
City`7
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: June 24,2014
RE: Approve Purchase of Safety Building Fire Alarm System Replacement with
Design and Installation-General Services
BACKGROUND
The Common Council allocated $40,000 in the 2014 CIP budget to replace the fire alarm system
and components in the Safety Building. The current system and components are outdated and
replacement parts are almost non-existent. Working with the Oshkosh Fire Department,
Purchasing solicited a RFP on May 28, 2014, seeking proposals from qualified fire alarm system
designers/installers for the replacement of the two fire alarm panels and components with one,
non-proprietary open protocol unified fire alarm system and non-proprietary components to be
monitored by a U.L. listed monitoring company.
ANALYSIS
Proposals were sent to qualified fire alarm system designers/installers and were due June 17,
2014. Three firms submitted proposals. The proposal tab is attached. Proposals were reviewed
by Purchasing and Fire Department staff. It is the recommendation of City staff that the Accu-
Com proposal be selected as it presented the best understanding of the project scope, solution,
timeline, budget and state code review process. Purchasing also verified Accu-Com met the
requirements of the RFP.
FISCAL IMPACT
Accu-Com's proposal will have a total fiscal impact of$39,950. This item was budgeted in the
2014 CIP Budget at $40,000. Funding for this item would be charged to the Property
Improvements CIP account: 323-0130-7204-06414.
RECOMMENDATION
Purchasing recommends the Common Council award this purchase to Accu-Com for$39,950.
Respectfully Submitted, Approved:
(717 zpie,49,
Jon Urben, General Services Manager Mark A. Rohloff, City Manager
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