HomeMy WebLinkAbout08. 14-308
JULY 8, 2014 14-308 RESOLUTION
(CARRIED___7-0___ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR TWO NON-LINEAR EDITING SYSTEMS FOR MEDIA
SERVICES DIVISION TO DIGITAL PICTURES INC. ($33,426.32)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for two non-liinear
editing systems for the Media Services Division; and
WHEREAS, upon the opening and tabulation of bids, the following is the most
advantageous bid:
DIGITAL PICTURES, INC.
nd
212 N. 2 Street
Minneapolis, MN 55401
Total Bid: $33,426.32
WHEREAS, this bid meets the minimum specifications and staff has reviewed the bid
and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0150-7204-06421 Equipment Fund – Machinery & Equipment
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin City of Oshkosh
54903-1130
OIHKO/H
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: June 30, 2014
RE: Bid Award-Non Linear Editing Systems for Media Services
BACKGROUND
The Common Council allocated $45,000 in the 2014 Capital Improvement Program for two non
linear editing systems for Media Services. These systems will replace edit systems purchased in
1999 and 2003. These systems share all the editing of both municipal and community
programming and are vital to the Media Services' operation. Unfortunately, both systems have
suffered numerous breakdowns that can no longer be repaired and require full replacement. The
new systems will be significantly faster than the current systems, allowing for staff to be more
efficient in editing projects. The new systems will also be equipped with the most current editing
features and because the systems are identical,will reduce staff training.
ANALYSIS
Working with OCMS staff, Purchasing reviewed and prepared proposals seeking vendors for
these editing systems. Bids were posted online on NovusVendor and sent to known vendors for
this commodity. Bids were due on June 27, 2014. The bid tab is attached. City staff reviewed
the bids received and concluded the low bid from Digital Pictures met the minimum bid
specifications.
FISCAL IMPACT
The total amount budgeted for these systems is $45,000. Two phases of equipment are required
to complete these systems. The first phase is the computer-based equipment included within this
bid at a cost of $33,426.32. This item was budgeted in the 2014 CIP Major Equipment at
$45,000. Funding for this item would be charged to A/N#: 323-0150-7204-06421. The second
phase is the video equipment required to complete the systems for which quotes will be solicited
with the remaining$11,574 available for this project.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Digital Pictures for$33,426.32.
Respectfully Submitted, Approved:
„0„014614.04„, "44. ZVI/4e
Jon Urben, General Services Manager Mark Rohloff, City Manager
BID
NON-LINEAR VIDEO EDITING SYSTEMS
CITY OF OSHKOSH -OSHKOSH COMMUNITY MEDIA SERVICES
BIDS OPENED JUNE 27, 2014
VENDOR INFORMATION BID
Safe Harbor Computers
530 W Oklahoma Ave Suite 500 $34,206.00
Milwuakee WI 53207
Digital Pictures Inc
212 N 2nd Street $33,426.32 l. /.
Minneapolis MN 55401