HomeMy WebLinkAboutMinutes 01-27
ADVISORY BOARD OF THE OSHKOSH SENIORS CENTER
MEETING MINUTES JANUARY 27, 2013
PRESENT: Bob Cornell,
Sue Gullickson, Barbara Goldthwaite, Xandy Kloeckl, Jeff Liethen (Friends Board Representative), Gary Konrad, Dale Sonnenberg, Judy Smith, Roberta Messer Heather Hoeffler, and Cynthia
Thorpe
EXCUSED: Vicki Leichtfus, Mary Wiedenmeier, John Hauser
ABSENT:
STAFF: Mark Ziemer, Senior Services Manager; Kathy Snell, Lead Office Coordinator
Bob Cornell, President,
called the meeting to order at 1:04 p.m.
APPROVAL OF MINUTES:
Cynthia moved to approve the November 25, 2013 meeting minutes as presented.
Gary seconded, all were in favor. Meeting
minutes approved as written.
COMMITTEE REPORTS
Fund Development Committee:
Cynthia reported at the November meeting the group discussed the various tasks they have worked on together.
There was concern however that as there is also a Fund Development Committee with the Friends Board some of the Friends members felt this was a redundant meeting where they were discussing
the same things as the Friends Fund Development Committee. This prompted Jeff to ask the committee to determine a future goal for this committee as it truly is the Friends of the Oshkosh
Seniors Center whose focus should be on fundraisers for the Center. Since that meeting, Jeff, Cynthia, Mark, and Bob have been discussing what the focus and title of the Advisory Fund
Development Committee should be. In their discussions it was determined that in both the Advisory Board and Friends Board bylaws a statement would be made to have a designated position
for an Advisory Board member on the Friends Fund Development Committee in order to keep this connection going. As to the focus and tasks of the Advisory Board’s Fund Development Committee
it was advised to change the name of the committee. Jeff, Cynthia, Mark and Bob will meet again to discuss further the tasks and goals of this “newly titled” committee.
Governance
Judy
reported the Governance Committee did discuss the changes that were occurring in the Fund Development Committee and will hold off making any Bylaw changes until this has been resolved.
The
group also discussed the annual survey. They will anticipate rolling out the electronic survey again in April.
Judy stated we are also facing some term limits coming up this year.
All but one term is open for a second term. This is Bob’s term, which means we are also losing the Advisory Board President. Please let Judy know if you are interested in this position.
Finance
Dal
e reported the Committee reviewed the 2014 Budget.
The tax levy increased by $10,000 this year while the employee benefits went up by $20,000+.
The group discussed key performance measures
and how these might be represented in the future.
At the next meeting we will look to compare other municipal budgets and their tax levies comparatively.
Kathy reviewed and answered
questions regarding the Annual Appeal report thus far. There was discussion regarding when the dollars received are actually used for the budget. It was suggested
that in the future we indicate if your donation is received in December of the current year your dollars will be used in that year, if not, your dollars will roll over into the following
year.
Health
Sue stated that Paula has been working with the committee for input and assistance around health programming and risk management issues.
This committee is preparing to
put a task list together for the Governance Committee to determine what their role is and whether or not they are to be considered an Ad Hoc or Standing Committee.
Friends of the Oshkosh
Seniors Center Report
Barbara state that the Officer elections were held. Results: Jeff Liethen, President; Elsie Meland, Vice President; Viv Goupell, Secretary; Sue Ludwig, Treasurer.
Jeff
reported they still have 2 remaining open seats. If you know someone who may be interested please have them contact us.
Jeff stated they are working on four larger fundraisers for 2014:
Breakfast with the Bunny in April, Night on the River in June, Fall Family Fun Fest in September, and the Spaghetti Dinner again in November. Also working on 2 events for 2015.
Committee
on Aging
Mark reported this group will be meeting this Thursday around “Senior Friendly Communities”. Perhaps there are some initiatives they are able to lead to help make our community
more senior friendly.
President’s Report
Bob reminded the group of the upcoming Open House, February 4.
Manager’s Report
Staff Planning – we are working on tasks that have fallen to
the “back burners”. Bob asked that Mark report out on our progress at the next meeting.
Dimension IV – a few items left to complete and we will have our final drawings.
SchedulesPlus
– had a demo last week and were very impressed with the program. This would take the place of two existing software packages being utilized.
Fisk Gallup – a trust set up to assist individuals
unable to cover their own medical expenses. The fund is being administered through the Center now and we will be looking to the Health Committee for oversight.
Fees – have been increased.
We have made exceptions (waived and adjusted fees) for two individuals so far that have indicated the changes would create a hardship for them.
Care Transition Meeting – will be gone
tomorrow and Wednesday.
Title V – new employee Chris assisting with maintenance.
Additional Funding Request from FOSC – the Friends have agreed to cover the cost of a certification course
in Fund Development for Julie.
Weather Policy – we are closed if the Oshkosh Area Schools are closed.
Donor Recognition Event – held last week with the names of 500+ donors
New Volunteer
Policy – a new policy was presented to us through HR at City Hall. This will make all volunteer applications electronic.
Staff Retreat – gave us an opportunity to grow together. All
were asked to list opportunities and challenges we face in our every day.
Those that surfaced frequently: facilities, communication, revenue opportunities, decision making
State of
the City – mark your calendars for March 31st
Chamber of Commerce – letters were mailed to Chamber Businesses promoting rental spaces through Parks and Seniors Center.
Chorus – performed
at Oshkosh Talented UnTapped. Did a wonderful job and had a great time doing it!
Old Business:
None.
New Business:
None
Comments:
None.
Continuing Education:
None.
Adjournment:
Dale moved to adjourn; Cynthia seconded. All were in favor, meeting adjourned at 2:20 p.m.
Respectively
Submitted,
Kathy Snell
Lead Office Coordinator
Senior Services
City of Oshkosh