Loading...
HomeMy WebLinkAboutMinutes PCC ROCEEDINGS OF THE OMMON OUNCIL CO,W ITY OF SHKOSH ISCONSIN S10,2013 EPTEMBER REGULAR MEETING held Tuesday, September 10, 2013, at 6:00 p.min the Council . Chambers, City Hall. Mayor Tower presided. PRESENT: Council Members Deb Allison-Aasby, Tom Pech, Jr., Sean Fitzgerald, Steve Cummings, Steven Herman and Mayor Burk Tower EXCUSED: Council Member Kyle Clark ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and Dave Patek, Director of Public Works Council Member Allison-Aasby read the Invocation. The Pledge of Allegiance was lead by Emma Schunk and Ben Leib from Oshkosh North High School. CSC ITIZEN TATEMENTS TO OUNCIL Daniel Lynch, 310 S. Eagle Street, stated his concerns that students were smoking near Oshkosh West High School. He would like the City to ban smoking wherever minor children were present. Patricia Diener, 1315 Broad Street, was concerned about the demolition of the Jeld-Wen property. She also expressed her opinions regarding train horns and random vandalism. PH UBLIC EARING Resolution 13-408 Approve Final Resolution for Special Assessments / Cold-Mix Asphalt Paving (Brookwood Court, Coolidge Avenue, Harbor Bay Road, Driftwood Lane, Louise Court, Keenville Lane) MOTION: ADOPT (Herman; second, Pech) MOTION: LAYOVER UNTIL SEPTEMBER 24, 2013 COUNCIL MEETING (Fitzgerald; second, Herman) WITHDRAWN 1 PCC–S10,2013 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER MOTION: DIVIDE INTO TWO PARTS; A) BROOKWOOD COURT & COOLIDGE AVENUE; B) HARBOR BAY ROAD, DRIFTWOOD LANE, LOUISE COURT & KEENVILLE LANE (Fitzgerald; second, Pech) CARRIED: Ayes (6) Allison-Aasby, Pech, Herman, Fitzgerald, Cummings, Mayor Tower Resolution 13-408A Approve Final Resolution for Special Assessments / Cold-Mix Asphalt Paving (Brookwood Court & Coolidge Avenue) MOTION: ADOPT (Fitzgerald; second, Cummings) CARRIED: Ayes (6) Allison-Aasby, Pech, Herman, Fitzgerald, Cummings, Mayor Tower Resolution13-408B Approve Final Resolution for Special Assessments / Cold-Mix Asphalt Paving (Harbor Bay Road, Driftwood Lane, Louise Court & Keenville Lane) MOTION: ADOPT (Fitzgerald; second, Herman) MOTION: LAYOVER TO SEPTEMBER 24, 2013 COUNCIL MEETING (Fitzgerald; second, Herman) LOST: Ayes (2) Fitzgerald, Herman; Noes (4) Allison-Aasby, Pech, Cummings, Mayor Tower VOTE ON ORIGINAL RESOLUTION CARRIED: Ayes (4) Allison-Aasby, Pech, Cummings, Mayor Tower; Noes (2) Fitzgerald, Herman Pat Braasch, 3300 Harbor Bay Road, stated there was not enough traffic on the streets listed in the resolution to warrant new cold mix asphalt paving. Penny Anderson, 3326 Louise Court, stated the roads should be graded and leveled. Patricia Diener, 1316 Broad Street, stated the only traffic on the roads indicated in the resolution were from the residents who lived there. Richard Hawley, 3343 Harbor Bay Road, stated the roads should be ripped up, graded, leveled and asphalted. Brandon Carr, 880 Ridge Lane, stated the roads indicated in the resolution were not deteriorated enough to justify cold mix asphalt paving. Jerry Winkler, 854 Keenville Lane, proposed putting off the road repairs for five years and consider laying concrete instead of asphalt at that time. 2 PCC–S10,2013 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Dave Anderson, 3326 Louise Court, suggested the City put off the road repairs until concrete, curb and gutter were needed. Council Member Herman questioned if an engineering study had been completed on the proposed project. Steve Gohde, Assistant Director of Public Works, stated City streets were evaluated bi- annually using the PASER (Pavement Surface Evaluation & Rating) system. Louise Court was given a rating of three which meant the street was showing significant signs of deterioration. Harbor Bay Road, Driftwood Lane, and Keenville Lane were each given a PASER score of four which was a fair rating. He explained per municipal code, streets with cold mix overlay were guaranteed to last for five years, however since the cold mix asphalt program began in 1998, the City had not had to replace any asphalt. Council Member Herman asked how old the storm sewer laterals and sanitary sewer laterals were in the proposed project area. Mr. Gohde replied the sanitary sewer laterals in the project area were from the late 1980’s or early 1990’s. At the present time there were no storm sewer laterals in the project area; a ditch system was used. He stated in the future, storm sewer laterals would be added when the streets were paved with concrete, curb and gutter. Council Member Herman asked if the residents of the area petitioned to have the road repaved. Mr. Patek stated the decision to repave the streets was made using the PASER system. He explained residents of the streets in the proposed project were sent a letter stating although the residents did not petition to have their streets repaved, the City, in a maintenance effort, would resurface the streets with a cold mix overlay. Mr. Rohloff added due to the likely twenty year life span of the cold mix overlay, it would be at least fifteen years before concrete, curb and gutter streets would be installed in the proposed area. Council Member Herman questioned what would happen if the Street Department came across a bad sub surface while applying the cold mix overlay. Mr. Gohde explained the Street Department would make sure the sub surface of the road was favorable before applying the cold mix overlay. Council Member Fitzgerald questioned what the liability would be to the City and the residents of the proposed project area if the City opted to wait a few years before repairing the roads. Mr. Patek explained the cost of the asphalt would be higher in a few years and snowplows could potentially dig up loose asphalt due to the deteriorated roads. 3 PCC–S10,2013 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Ms. Lorenson indicated the City was only liable in situations in which the City was aware of potential issues but did not address them. Council Member Pech questioned if there was another material the streets could be paved with in between the cold mix asphalt and the concrete, curb and gutter; and, if so, what the cost would be. Mr. Patek explained there was no middle option for street repaving or reconstruction. Council Member Fitzgerald felt uncomfortable approving street improvements that residents did not want. He proposed that the Council layover the resolution until the next meeting in order to communicate with all of residents in the proposed area to determine whether or not they wanted the street improvements. Mr. Patek suggested that the Council divide the resolution into two parts with “A” being Brookwood Court and Coolidge Avenue; “B” being Harbor Bay Road, Driftwood Lane, Louise Court, and Keenville Lane. Council Member Pech did not support laying over the resolution until the next meeting. He felt in this case a minimal expenditure could extend the life of the streets listed in the resolution. Brandon Carr, 880 Ridge Lane, felt there were plenty of residents who opposed the cold mix overlay at the current meeting to convince the Council to vote the resolution down. He did not support laying over the decision until the next meeting. Jerry Winkler, 854 Keenville Lane, clarified he was not asking for concrete, curb and gutter. He wanted the City to wait five years and then reconstruct the roads with new asphalt. Pat Braasch, 3300 Harbor Bay Road, also clarified she was not asking for concrete, curb and gutter. She felt the roads in her neighborhood were not deteriorated enough for new asphalt. She did not support laying the resolution over until the next meeting. Dave Anderson, 3326 Louise Court, clarified he was not asking for concrete, curb and gutter to be installed at the present time. He wanted the City to hold off laying cold mix asphalt until the street was deteriorated enough for concrete, curb and gutter. Mayor Tower did not support laying over the resolution until the next meeting as he felt already had enough information to make his decision. Council Member Pech asked Mr. Patek to give his opinion on why the proposed roads should receive the cold mix overlay. Mr. Patek explained the City had limited funds for total replacement of streets. In this case, he felt it was appropriate to perform maintenance on the proposed roads to give the City approximately fifteen to twenty years to save money for eventual concrete, curb and gutter. 4 PCC–S10,2013 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Council Member Fitzgerald did not feel the residents of the proposed area wanted the cold mix overlay and therefore would not support the resolution. CA ONSENT GENDA Approval of Bills presented by the Finance Director. Receipt and Filing of Common Council Minutes from August 27, 2013. Approval of Cash Report for June 2013. Receipt of Claim filed with the City’s Insurance Company: A) LouAnn Polishinski for alleged damages for a sewer back-up; B) Brian Farmer for alleged damages to his bicycle from being struck by a Squad Car Resolution 13-409 Approve Professional Service Agreement for Environmental Engineering Services with AECOM to Obtain Site Closure of Lot on Marion Road for Proposed Rivers II Development Road ($120,000.00) WITHDRAWN BY STAFF Resolution 13-410 Grant Easement to Wisconsin Public Service at Northeast & Southeast Corners of Church Avenue & Division Street Intersection (Plan Commission Recommends Approval) Resolution 13-411 Set Public Hearing Date to Vacate Alley between Libbey Avenue & East Smith Avenue; and, Mount Vernon Street & Ashland Street (Plan Commission Recommends Approval) Resolution 13-412 Approval of Initial Resolution for Special Assessments / Asphalt Paving & Various Utilities / Adams Avenue Resolution 13-413 Accept & Approve Waivers of Special Assessment Notices & Hearing in Connection with Improvements / Adams Avenue Resolution 13-414 Approval of Final Resolution for Special Assessments / Asphalt Paving & Various Utilities / Adams Avenue Resolution 13-415 Award Bid for Public Works Contract No. 13-10 to Carl Bowers & Sons Construction Co., Inc. for Asphalt Paving & Various Utilities on Adams Avenue & Madison Street ($121,459.55) Resolution 13-416 Award Bid for Aerial Platform Truck for Transportation Department to Altec Industries, Inc., ($84,659.00) 5 PCC–S10,2013 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Resolution 13-417 Award Bid for HVAC Equipment for Public Museum to Temperature Systems Inc. & McCotter Energy Systems Inc. (Total Aggregate amount of $70,107.00) Resolution 13-418 Approval of Change Order No. 1 for Public Works Contract No. 13-06 with Al Dix Concrete, Inc. for Concrete Sidewalk - New & Reconstruction (+$152,584.76) Council Member Cummings questioned if the change order had anything to do with CVS Pharmacy project. Mr. Gohde explained the change order was not related to the CVS Pharmacy project. Due to an error made by the City, top soil, seed, and erosion mulch were not included in the bid tab for Public Works Contract No. 13-06. Resolution 13-419 Approval of Change Order No. 2 for Public Works Contract No. 12-11 with PTS Contractors, Inc. for 2012 Sanitary Sewer Manhole Rehabilitation Program (+$107,202.96) Council Member Allison-Aasby asked for an explanation on the second change order. Mr. Gohde explained the reason for the second change order for Contract No. 12-11 was due to the condition of the manhole covers being worse than what City staff had expected. Resolution 13-420 Authorize Police Department Grant for Alcohol Impaired Driving Enforcement Resolution 13-421 Approve Amendment to Special Event - Oshkosh West Student Government to Utilize City streets for their Oshkosh West Homecoming Parade / September 20, 2013 Resolution 13-422 Approval of Block Party Request for Hayward Avenue (between Fairfax Street & Pheasant Creek Drive) / September 21, 2013 Resolution 13-423 Disallowance of Claim / AFNI-American Family on behalf of Constance Norton Resolution 13-424 Disallowance of Claim by Brian Reichard Resolution 13-425 Approve Appointments to Museum Board Resolution 13-426 Approve Combination “Class B” License & Special Class “B” License MOTION: ADOPT CONSENT AGENDA (Pech; second, Cummings) CARRIED: Ayes (6) Allison-Aasby, Pech, Herman, Fitzgerald, Cummings, Mayor Tower 6 PCC–S10,2013 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER ATO&R CTION AKEN ON RDINANCES ESOLUTIONS Ordinance 13-427 Approval of Parking Regulation Changes on Central Street, New York Avenue & 23rd Avenue MOTION: ADOPT (Pech; second, Cummings) CARRIED: Ayes (6) Allison-Aasby, Pech, Herman, Fitzgerald, Cummings, Mayor Tower Ordinance 13-428 Approval of Changes in Permit Parking & Short-Term Parking Areas in Washington Avenue Parking Lot MOTION: ADOPT (Pech; second, Allison-Aasby) CARRIED: Ayes (6) Allison-Aasby, Pech, Herman, Fitzgerald, Cummings, Mayor Tower Resolution 13-429 Approval of Partial Waiver of Fees for Police Staffing Costs in Excess of $10,000.00 for Special Event / Hmong Service Center Inc. / August 31, 2013 & September 1, 2013 MOTION: ADOPT (Cummings; second, Pech) LOST: Noes (6) Allison-Aasby, Pech, Herman, Fitzgerald, Cummings, Mayor Tower Mayor Tower explained the organizer of a special event that took place on August 31, 2013 and September 1, 2013 was requesting to have extraordinary fees for police staffing waived in excess of $10,000.00 Council Member Herman asked how many people attended the event and how many police calls were made. Chief Greuel reported based on the vehicle count, he estimated between 20,000 and 25,000 people attended the Hmong Service Center’s event. He stated at any given time during the day between 14 and 22 officers with various areas of responsibility staffed the event. With regard to police calls he stated there were “lots” of minor incidents and two major gang related incidents. CD,DCM&FAI OUNCIL ISCUSSION IRECTION TO ITY ANAGER UTURE GENDA TEMS A workshop on the CIP would be held on September 25, 2013 from 5:30 p.m. to 7:30 p.m. Workshops on the budget/departmental details would be held on October 21 & 29, 2013 from 5:30 p.m. to 9:30 p.m. both nights. A workshop on the budge and CIP follow up would be held on November 6, 2013 from 5:30 p.m. to 7:30 p.m. 7 PCC–S10,2013 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER A workshop on Special Events would be scheduled in the future Council Member Cummings reported the land donation from the Jeld-Wen Redevelopment Project had been rescinded and asked what the plans were going forward for the riverwalk. Allen Davis, Director of Community Development, stated he believed the land donation from the Jeld-Wen Redevelopment Project was still going to happen, however in a different form such as an easement. Council Member Cummings proposed a workshop between the Plan Commission and the Council to determine a vision for the Fox River riverfront. Council Member Cummings congratulated the Oshkosh Symphony Orchestra and Vic Ferrari Band for their collaborative performance at the Leach Amphitheatre. Council Member Herman asked for an update on the possible expansion of the BID and wanted to know if the City was pursuing an association or BID with the Oregon Street businesses. He also asked for an update on the Miles Kimball Building. He stated that lately he felt the Council was receiving too many last minute additions to the agenda prior to the council meetings. CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements. CMA&S ITY ANAGER NNOUNCEMENTS TATEMENTS Mr. Rohloff did not have any announcements. MOTION: ADJOURN (Cummings; second, Allison-Aasby) CARRIED: VOICE VOTE The meeting adjourned at 7:37 p.m. PAMELA R. UBRIG CITY CLERK 8