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HomeMy WebLinkAboutMinutes PCC ROCEEDINGS OF THE OMMON OUNCIL CO,W ITY OF SHKOSH ISCONSIN J9,2013 ULY REGULAR MEETING held Tuesday, July 9, 2013, at 6:00 p.min the Council Chambers, . City Hall. Mayor Tower presided. PRESENT: Council Members Steve Cummings, Deb Allison-Aasby, Tom Pech, Jr., Steven Herman, Kyle Clark, Sean Fitzgerald and Mayor Burk Tower ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and Dave Patek, Director of Public Works Council Member Herman read the Invocation. Council Member Herman led the Pledge of Allegiance. PH UBLIC EARING Resolution 13-326 Approve Submittal of Revised 2013 Community Development Block Grant Action Plan MOTION: ADOPT (Pech; second, Cummings) CARRIED: Ayes (7) Herman, Clark, Fitzgerald, Cummings, Allison-Aasby, Pech, Mayor Tower Council Member Cummings asked if there were rental properties participating in the block grant program. Principal Planner, Robin Leslie, stated that rental properties were under utilized in the block grant program. After speaking with the Landlords Association some changes would be made using incentives to get rental property owners to use the program. Council Member Cummings asked if there were rental unit size limits in the block grant program. Ms. Leslie indicated there were two different block grant programs relative to rental property; a program for one to four unit apartments and a program for four or more units and apartments above commercial properties. Council Member Cummings felt that the block grant program should also be available for property owners wishing to renovate former single family dwellings that were once converted into duplexes back to single family dwellings. 1 PCC–J9,2013 ROCEEDINGS OF THE OMMON OUNCIL ULY Council Member Herman asked how the City notified property owners of the block grant program. Ms. Leslie stated she was searching for ways to promote the block grant program to get the word out that there was funding available for renovation projects. Mayor Tower asked if there were would be grants awarded in 2013. Ms. Leslie stated the grants were awarded for 2013 and upon approval of the Community Development Block Grant Action Plan contracts would be finalized and projects could get started. CSC ITIZEN TATEMENTS TO OUNCIL th Patricia Diener, 1316 Broad Street, enjoyed the fireworks on July 5. Gary Gray, 815 W. Linwood Avenue, felt that traffic flow to the Central City was something businesses should focus on rather than the government. CA ONSENT GENDA Approval of Bills presented by the Finance Director Approval of Cash Report for April and May 2013 Receipt of Claim filed with the City’s Insurance Company: A) Constance Norton for alleged damages to vehicle while parked on Broad Street B) Norm Bock for alleged damages to moped when he encountered a pothole on Murdock Avenue Resolution 13-327 Waive Requirement that Purchase of Used Materials be from Federal, State or Local Government & Approve Purchase of Used Semi Tractor for Street Division to JX Peterbilt ($68,500) Resolution 13-328 Award Bid for Single Wheel Truck Chassis with Flip-Top Service Bodies for Water Distribution Center to L & S Truck Center and Casper’s Truck Equipment ($99,748) Resolution 13-329 Authorize Jurisdictional Offers for the Upgrade to the Public Works Field Operations Facility in the Amount of $533,450 (676, 680, 690, and 702 West 3rd Avenue and 248 & 250 Dakota Street) rd Bernie Pitz, 617 W. Irving Avenue, owned the property at 702 W. 3 Avenue and asked that the property be removed from the resolution until his attorneys could reach a deal with the City. 2 PCC–J9,2013 ROCEEDINGS OF THE OMMON OUNCIL ULY Resolution 13-330 Disallowance of Claim by William Hodge Resolution 13-331 Disallowance of Claim by Justin Smith Resolution 13-332 Approve Special Class “B’ Licenses, Class “A” Fermented Malt License, Operator Licenses and Taxi-Cab Driver Licenses MOTION: ADOPT CONSENT AGENDA (Cummings; second, Herman) CARRIED: Ayes (7) Herman, Clark, Fitzgerald, Cummings, Allison-Aasby, Pech, Mayor Tower ATOAR CTION AKEN ON RDINANCES ND ESOLUTIONS th Ordinance 13-333 Approval of Parking Regulation Changes on Broad Street and 12 Avenue MOTION: ADOPT (Clark; second, Cummings) CARRIED: Ayes (7) Herman, Clark, Fitzgerald, Cummings, Allison-Aasby, Pech, Mayor Tower Patricia Diener, 1316 Broad Street, was in favor of the ordinance. Resolution 13-334 Approval of Special Event - Galleria & VFW Post 1908 to Utilize City Streets for Parade; Riverside Park Between the Leach Amphitheater and Oshkosh Convention Center for their Car Show and Ya Gotta Regatta / July 26 and 27, 2013 MOTION: ADOPT (Clark; second, Pech) MOTION: AMEND ORGANIZER MUST FILE WITH THE CITY CLERK’S OFFICE SIGNED CONTRACTS FOR SECURITY AND PORTA POTTIES PRIOR TO THE EVENT (Herman; second, Clark) CARRIED: Ayes (5) Herman, Clark, Cummings, Allison-Aasby, Mayor Tower Noes (2) Fitzgerald, Pech VOTE ON RESOLUTION AS AMENDED CARRIED: Ayes (7) Herman, Clark, Fitzgerald, Cummings, Allison-Aasby, Pech, Mayor Tower Council Member Herman asked what type of parade would be at the Ya Gotta Regatta event. Dennis Payne, 145 N. Westhaven Drive, stated the parade was made up of the boats made of beer cans that would be racing the following day. There would also be classic cars in the parade. 3 PCC–J9,2013 ROCEEDINGS OF THE OMMON OUNCIL ULY Council Member Herman asked how many boat entries there were in the parade. Mr. Payne stated to date there were ten entries for the parade. The past year there were twelve boats entered in the parade. Council Member Pech asked why the car show for the event was moved from Main Street to Riverside Park. Mr. Payne stated the reason he moved the car show from Main Street to Riverside Park was to make things easier for the Police Department. He could not give Police Chief Greuel an exact amount of cars that would participate in the show until approximately four days prior to the event due to the fact that weather played a big part in whether or not an auto collector would participate in the car show. Council Member Pech asked to date how many car show entries there were for the event. Mr. Payne stated at the present time he had twelve entries for the car show, however, most more would come in at the last minute. At last year’s event there were thirty two cars entered in the car show. Council Member Fitzgerald stated he had been in contact with the Business Improvement District (BID) and found that downtown businesses supported the parade but not the car show being on Main Street. He asked if bathroom facilities would be provided at the event. Mr. Payne replies porta potties would be provided as bathroom facilities at the event. Mr. Rohloff indicated the porta potties were not listed on the map of the event and Mr. Payne where they would be located on the grounds. Mr. Payne stated the porta potties would be located on each side of the stage area. Council Member Fitzgerald asked if, without the car show on Main Street, would there still be additional costs to the Ya Gotta Regatta event organizers for barricades to block off the streets. Ms. Lorenson replied the organizers of the Ya Gotta Regatta event would not be charged for barricades to block off streets as the City had a policy that waived the costs of barricades for all community parades. Mayor Tower was concerned that the Ya Gotta Regatta event was not well organized. Council Member Herman asked if Mr. Payne was hiring private security for the event. Mr. Payne replied Elite Security would provide security for the Ya Gotta Regatta event. 4 PCC–J9,2013 ROCEEDINGS OF THE OMMON OUNCIL ULY Council Member Herman proposed an amendment that would require contracts for the porta potties and private security be filed with the City Clerk’s prior to the Ya Gotta Regatta event. Council Member Pech asked if the City required contracts for items such as private security and porta potties to be on file for all special events. Ms. Lorenson replied the City did not require contracts for items such as private security and porta potties to be on file for other special events. Resolution 13-335 Award Bid for Public Works Contract No. 13-08 to Miron Construction Co. Inc. for the Public Works Field Operations Facility ($14,052,771) MOTION: ADOPT (Pech; second, Clark) CARRIED: Ayes (7) Herman, Clark, Fitzgerald, Cummings, Allison-Aasby, Pech, Mayor Tower Bernie Pitz, 617 W. Irving Avenue, asked what dollar amount was being used from the stormwater utility for the Public Works Field Operations Facility. Mr. Patek stated as listed in the resolution under alternate bid number fifteen, the amount allocated from the stormwater utility for the Public Works Field Operations Facility Project was $139,563.00. The money would be used to replace the existing storm sewer lateral that ran through the property connecting Third Avenue to Witzel Avenue. The storm water lateral would not be used for the Public Works Field Operations Facility Council Member Clark was a member of the Stormwater Water Utility Committee. He stated it was common practice that the stormwater utility paid for the City’s portion of each project as it pertained to sewer laterals. Mayor Tower asked how much the entire Public Works Field Operations Facility Project would cost. Mr. Patek replied the Public Works Field Operations Facility Project would cost $19,205,000.00. Mayor Tower asked when the Public Works Field Operations Facility would be ready for use. Mr. Patek stated the Public Works Field Operations Facility would be built in stages. The front part of the building would be built and moved into the beginning of 2014. The back part of the building would be completed in late 2014 or early 2015. 5 PCC–J9,2013 ROCEEDINGS OF THE OMMON OUNCIL ULY Resolution 13-336 Approval of Engineering Services Agreement for Environmental Engineering and Construction Material Testing for the Public Works Field Operations Facility / AECOM ($429,575) MOTION: ADOPT (Clark; second, Cummings) CARRIED: Ayes (7) Herman, Clark, Fitzgerald, Cummings, Allison-Aasby, Pech, Mayor Tower CD,DCM&FAI OUNCIL ISCUSSION IRECTION TO ITY ANAGER UTURE GENDA TEM A workshop on the 2014 Budget would be held on July 10, 2013. Council Member Herman would like a workshop on the Special Events Policy in September. Council Member Pech suggested Council members attend a Special Events Committee Meeting to gain perspective on what happens at those meetings. CSC ITIZEN TATEMENTS TO OUNCIL Matt Mikkelsen, 906 Winnebago Avenue, was concerned about graffiti in Menominee Park. He also wanted the City to create an ordinance that would not allow any citizen who owed money to the City to serve on the Common Council, be an employee of the City, or be issued contracts with the City. CMS OUNCIL EMBER TATEMENTS Council Member Cummings thanked members of the Landmark Commission and the City of Oshkosh Planning Department for their efforts and getting the North Main Street Bungalow District placed on the list of historic places. Council Member Cummings was concerned about citizens using profanity and being disrespectful while addressing the Council. Mayor Tower requested that a review of the Council Rules be placed on the agenda for the next Council Meeting. CMA&S ITY ANAGER NNOUNCEMENTS TATEMENTS Mr. Rohloff stated a Professional Services Agreement was made with Unitrends for the Information Technology Division regarding Information Technology backup and disaster recovery planning. He also gave an update on the progress of the quiet zone for the railroad. Transportation Director stated his staff had been working with the Federal Railroad Administration and he anticipated the quiet zone would go into effect in August, 2013. 6 PCC–J9,2013 ROCEEDINGS OF THE OMMON OUNCIL ULY MOTION: TO CONVENE INTO CLOSED SESSION PURSUANT TO SECTION 19.85(1)(g) OF THE WISCONSIN STATUTES TO CONFER WITH LEGAL COUNSEL WHO WILL GIVE LEGAL ADVICE CONCERNING STRATEGY TO BE ADOPTED IN ANTICIPATION OF LITIGATION IN WHICH THE CITY MAY BECOME INVOLVED PERTAINING TO THE WASTEWATER TREATMENT FACILITY WPDES PERMIT REISSUED JUNE 24, 2013, EFFECTIVE JULY 1, 2013, AND WITH RESPECT TO LITIGATION IN WHICH THE CITY IS INVOLVEDF PERTAINING TO PROPERTY LOCATED AT 1118 SOUTH MAIN STREET (THE FORMER BUCKSTAFF FACTORY) (Herman; second, Fitzgerald) CARRIED: Ayes (7) Herman, Clark, Fitzgerald, Cummings, Allison-Aasby, Pech, Mayor Tower MOTION: ADJOURN (Pech; second, Cummings) CARRIED: VOICE VOTE The meeting adjourned at 7:08 p.m. PAMELA R UBRIG CITY CLERK 7