Loading...
HomeMy WebLinkAboutMinutes Minutes of the May 1, 2014 Board Meeting (Approved at the June 5, 2014 Board Meeting.) The May meeting of the Oshkosh Public Museum Board was held on Thursday, May 1, 2014, in the Lecture Room of the Oshkosh Public Museum. President Haffeman called the meeting to order at 4:00 pm. The roll was taken by Ms. Theresa Books. Present: Present: Excused: Ms. Cryan, alt. Mr. Metz Ms. Fenrich Ms. Drew Mr. Rego Mr. Haffeman Ms. Thierman, alt. Ms. Kaufman Mr. Wiedenhoeft Mr. Mack Mr. Winkler With Ms. absence Mr. Haffeman appointed Ms. Cryan as an alternate. Also in attendance: Director Brad Larson, City Attorney Lynn Lorenson, City Finance Director Trena Larson, Mr. Robert Terrian and Michael Hochholzer from Associated Wealth Management, Museum Staff members Daniel Fiser, Karla Szekeres, Debra Daubert, Katrina Achilli, Bill Radig, Auxiliary Liaison Barb Shirtz, and Administrative Assistant Theresa Books recording the minutes. There were no citizen statements. Consent Agenda items included the following: A.Minutes of the April Board meeting B.May Bill List Mr. Winkler moved that the Consent Agenda be approved. Mr. Wiedenhoft seconded the motion. The vote went as follows: In Favor: In Favor: Against: Ms. Cryan Mr. Metz None Ms. Drew Mr. Rego Mr. Haffeman Mr. Wiedenhoeft Ms. Kaufman Mr. Winkler Mr. Mack The vote was unanimous in favor and the Consent Agenda items were passed. Mr. Larson introduced the representatives from Associated Wealth Management who attended to give the annual report overview of the Durow Trust Fund. Each Board member was given a published report showing how the Durow Fund is invested, returns, and stocks and funds held. Mr. Hochholzer explained that the fund grew very favorably in 2013 and he went through the investments held by the fund. Board members asked questions. The Board thanked them for their well thought out presentation and the group excused themselves from the meeting. Museum Assistant Katrina Achilli and Curator Debra Daubert updated the Board on planning for upcoming work with Split Rock Studios. This report included next steps, further teacher feedback Oshkosh Public Museum 1331 Algoma Boulevard Oshkosh, Wisconsin 54901 Page 1 of 3 collected, themes that will be the focus, and Museum collections that will work well for the new exhibit. It was noted that five teachers have been particularly helpful. Each of the teachers is from a different school, making the input well-rounded. Mr. Haffeman then requested that Mr. Larson present his monthly report. Mr. Larson began his report by stating that the Museum staff had the chance to walk through the former armory property to empty the 1,955 square foot Fire Barn so that it can be removed from the site. It is estimated that at least 2,600 square feet is needed at the Sawyer Street property to hold the artifacts and exhibition props stored in the Fire Barn, and to give enough room to process those artifacts. While the Armory is large, there are other City departments that will share the building. Mr. Larson noted that just how the space will be allocated has not yet been determined and that work is necessary before any department can use the building. Although Mr. Larson does not believe the scope of that work has been identified, at a minimum the heating system has to be assessed, tested and made operational. Mr. Larson sees this undertaking as working well with the goals of the strategic plan, enabling us to tackle two major challenges at one time: how to account for and preserve collectionsstored in the Fire Barn, and removing the Fire Barn to allow for the future development of the site. Mr. Larson reported that four candidates were interviewed on April 29. The candidate from Ohio, who was interviewed via Skype, has been asked to schedule an on-site visit. This is tentatively scheduled for May 12. Given background checks, notice to employer, and other factors, it seems unlikely we will have anyone on staff before July 1. Next Mr. Larson updated the Board on Capital Improvements. At the April 22 meeting of the Common Council, the contract for the new Carriage House storage unit was awarded to Artistic Storage. It is anticipated that the units will be completed in early-to-mid June, and installation will follow shortly thereafter. Mr. Larson noted that because the bid ($55,000) is lower than the budgeted amount of $75,000, he asked City Manager Rohloff if we would be able to explore using the $20,000 difference for associated storage upgrades, and registrar Joan Lloyd is now looking at options. Due to floor load and room configuration issues, this moveable aisle system is the last new space-saving storage upgrade we will be able to do on-site. In conclusion Mr. Larson announced, with much regret, that Renee Babler, part- April 25. However, she agreed to work additional hours at the Museum each week in May. While the staff is very happy for her, we are also sorry to see her go. Mr. Larson is reviewing applications for her position this week, but an interview date has not yet been established. Mr. Haffeman the Museum Board. The Board members through the years have thoroughly enjoyed working with Mr. Winkler and both the Board and the Museum have benefitted greatly from his leadership. Mr. e years. Mr. Winkler commented that the future is looking good for the Museum and he really enjoyed his tenure on the Board. He plans to continue involvement as a volunteer working with the Museum Registrar. Ms. Barb Shirtz gave the Auxiliary report. She noted that the Auxiliary thoroughly enjoyed each of the presentations by Museum staff at their monthly meetings through the years. She said that she has enjoyed being a liaison to the Board and that her tenure is now complete. She does not know who will be the liaison to the Board going forward. Oshkosh Public Museum 1331 Algoma Boulevard Oshkosh, Wisconsin 54901 Page 2 of 3 The next item on the agenda was the election of the 2014-2015 Board officers. Mr. Gene Winkler nominated Gary Haffeman to be the President for another year. Mr. Ron Metz seconded. A voice vote indicated all in favor with none opposed. The vote for Mr. Haffeman as President was carried. Gene Winkler nominated Rick Rego to be the Vice President. Mr. Ron Metz seconded. A voice vote indicated all in favor with none opposed. The vote for Mr. Rego as Vice President was carried. Ms. Jean Thierman nominated Ms. Diana Drew to be the Secretary. Mr. Ron Metz seconded. A voice vote indicated all in favor with no one opposed. The vote for Ms. Drew as Secretary was carried. With no other agenda items Mr. Haffeman asked for a motion to adjourn. Mr. Metz so moved and Ms. Drew seconded the motion. The vote was unanimous in favor and the motion was passed. The meeting adjourned at 5:00 pm. Oshkosh Public Museum 1331 Algoma Boulevard Oshkosh, Wisconsin 54901 Page 3 of 3