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HomeMy WebLinkAbout04. 14-235 MAY 27, 2014 14-235 RESOLUTION (CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN_______) PURPOSE: APPROVE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) FOR POLICE DEPARTMENT IN THE AMOUNT OF $23,420.00 INITIATED BY: OSHKOSH POLICE DEPARTMENT BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City Officials are hereby authorized and directed to approve application for a grant agreement with U.S. Department of Justice for the Edward Byrne Memorial Justice Assistance Grant to purchase One (1) Type 2 Indoor Cabinet Magazine, and One (1) Type 3 Aluminum Day Box Noise Flash Diversionary Device (NFDD) storage container; Two (2) Ballistic Shields with LED lights; Four (4) Canon EOS Rebel T5i Digital Cameras and batteries; Two (2) Scout Portable Alarm Systems for the Oshkosh Police Department and BOSCH Crash Data Retrieval software for the Winnebago County Sheriff’s Office. BE IT FURTHER RESOLVED that the proper City officials are hereby authorized and directed to execute any and all documents required by the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance for the purposes of same, and are further authorized and directed, if said grant is awarded, to accept such funds pursuant to the terms of the grant application and to purchase the needed equipment with the funds. TO: Honorable Mayor and Members of the Common Council FROM: Scott D. Greuel, Chief of Police DATE: May 21, 2014 RE: Acceptance of Edward Byrne Memorial Justice Assistance Grant BACKGROUND The Oshkosh Police Department has been notified that we are eligible to receive a federal grant through the Edward Byrne Memorial Justice Assistance Grant(JAG) program. Program guidelines require that the application be available for review by the governing body of the unit of local government prior to submitting the application to the Bureau of Justice Assistance. Grant fund eligibility and dollar amount allocation to local governments are determined by a formula based on the share of total violent crime reported within the state, and the city of Oshkosh, as indicated in the annual Uniform Crime Report(UCR)that we are required to submit. The grant can be used to purchase equipment needed to support public safety services. The JAG grant application deadline is June 10, 2014. The eligible allocation to the city of Oshkosh under the 2014 Edward Byrne Memorial JAG Grant is $23,420. The Oshkosh Police Department is the only eligible law enforcement agency in Winnebago County to receive the grant, which creates a disparate allocation of fiends requiring a Memorandum of Understanding (MOU)to be signed with Winnebago County officials indicating how the grant will be utilized. However, because our agencies both have operational needs, this grant will be shared with the Winnebago County Sheriff's Office. The City of Oshkosh will act as the fiscal agent for this grant, and the grant will be administered by the Oshkosh Police Department. ANALYSIS We reviewed our equipment needs that we believe support our operational priorities and that are one time purchases that will not have much if any maintenance costs for future budgets. The Oshkosh Police Department intends to purchase the following equipment with the grant funds: A. One (1) Type 2 Indoor Cabinet Magazine, and One (1) Type 3 Aluminum Day Box Noise Flash Diversionary Device (NFDD) Storage containers, including one for mobile transport in the Crisis Reaction Team Vehicle while responding to a critical incident, and one for a stationary and mounted container inside the Safety Building. The federal Alcohol, Tobacco and Firearms (ATF) agency regulates storage of Noise Flash Diversionary Devices relating to law enforcement agencies and we recently learned that we are not . ........... . . . . . in compliance with the storage of these devices in our inventory due to changes in regulations. There are separate requirements depending on the storage type. A Noise Flash Diversionary Device, or Flash Bang, is deployed by our Crisis Reaction Team when making a high risk entry to a building, room or structure to enhance officer safety. The cost of the two containers is approximately $2,864. B. Two (2) Ballistic Shields with LED lights for use by patrol officers on normal patrol operations, as well as by the Crisis Reaction Team during operations at critical incidents for officer and public safety against the threat of firearms. The cost of the two ballistic shields is approximately $5,060. C. Four (4) Canon EOS Rebel T5i Digital Cameras and batteries for use by detectives at crime scenes and other police incidents. These cameras would be shared among the seven detectives and replace the one-to-one issued older model 35mm cameras. The older 35mm cameras are starting to malfunction, are in need of repairs, and are becoming obsolete for our daily operations. We are using digital technology that is much more versatile and cost effective than developing 35mm prints. The cost of the four digital cameras and batteries is approximately $2,547. D. Two (2) Scout Portable Alarm Systems used as temporary alarm protection at locations around the community for public and asset protection against robberies, burglaries and other major crimes. We used to have ten portable alarms that were rendered inoperable with the migration to a new countywide radio system. The FCC has not approved the retrofitting necessary to make our older units operable so we are switching to a new product utilizing the latest technology. The cost of the two portable alarm systems is approximately $8,320. E. The Winnebago County Sheriff s Office intends to purchase BOSCH Crash Data Retrieval software for the use by the crash team that allows for the retrieval of vehicle systems data that can be used in major crash investigations for reconstruction. The cost of the software is approximately $4,629. FISCAL IMPACT No Oshkosh Police Department budget dollars will be used to support any of the initial equipment purchases for this grant, except if additional batteries are needed for the Canon Digital cameras, and there are no matching funds required. Replacement SD Cards for the cameras, general maintenance of the cameras, battery replacement, or replacement LED lights for the ballistic shields will be the only predictable costs in the future as these items are used,but we don't anticipate that need for a few years. All city purchasing ordinances and procedures will be followed. The Winnebago County Sheriff's Office will have annual software maintenance and update costs that will be funded through their normal budget process. SUMMARY If approved, we intent to submit the application by the established deadline of June 10, 2014, accept the grant funds as allocated and purchase the equipment indicated in this memo within the established grant timelines and guidelines. The Oshkosh Police Department will act as the fiscal agent for this grant. Res ctfully submitted, Approved, Scott D. Greuel Mary Rohloff Chief of Police City Manager City of Oshkosh City of Oshkosh