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HomeMy WebLinkAboutSplit Rock Studios PROFESSIONAL SERVICES AGREEMENT: OSHKOSH PUBLIC MUSEUM EXHIBIT PLANNING SERVICES THIS AGREEMENT, made on the 24th day of March, 2014, by and between the CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and SPLIT ROCK STUDIOS, 2071 GATEWAY BOULEVARD, ST. PAUL, MN 55112, hereinafter referred to as the CONSULTANT, WITNESSETH: That the CITY and the CONSULTANT, for the consideration hereinafter named, agree as follows: (Note: If anything in the Proposal conflicts with the Request for Proposals or this document, the provisions in the Request for Proposals and this document shall govern.) ARTICLE I. PROJECT MANAGER A. Assignment of Project Manager. The CONSULTANT shall assign the following individual to manage the project described in this contract: Ann Pappas, Account Executive B. Changes in Project Manager. The CITY shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The CITY shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE II. CITY REPRESENTATIVE The CITY shall assign the following individual to manage the project described in this contract: Bradley Larson, Museum Director ARTICLE III. SCOPE OF WORK The CONSULTANT shall provide the services described in the proposal of the CONSULTANT dated February 24, 2014 attached as Exhibit A. The CONSULTANT's proposal is attached as Exhibit A, and is incorporated into this agreement to the extent it does not conflict with this agreement. The CONSULTANT shall provide the services described in its proposal attached hereto and incorporated herein by reference. The CONSULTANT may provide additional products and/or services if such products/services are requested in writing by the Authorized Representative of the CITY. 1 ARTICLE IV. CITY RESPONSIBLITIES The CITY shall furnish, at the CONSULTANT'S request, such information as is needed by the CONSULTANT to aid in the progress of the project, providing it is reasonably obtainable from CITY records. To prevent any unreasonable delay in the CONSULTANT'S work the CITY will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. ARTICLE V. TIME OF COMPLETION All work to be performed under this contract shall be completed on or before August 2014 unless the parties agree in writing to extend this date. ARTICLE III. PAYMENT A. The Contract Sum. The CITY shall pay to the CONSULTANT for the performance of the contract the total sum of $12,000 for services described within the CONSULTANT'S proposal, adjusted by any changes as provided in the proposal, or any changes hereafter mutually agreed upon in writing by the parties hereto. B. Method of Payment. The CONSULTANT shall submit itemized monthly statements for services. The CITY shall pay the CONSULTANT within 30 calendar days after receipt of such statement. If any statement amount is disputed, the CITY may withhold payment of such amount and shall provide to CONSULTANT a statement as to the reason(s) for withholding payment. C. Additional Costs. Costs for additional services shall be negotiated and set forth in a written amendment to this agreement executed by both parties prior to proceeding with the work covered under the subject amendment. ARTICLE IV. CONSULTANT TO HOLD CITY HARMLESS The CONSULTANT covenants and agrees to protect and hold the CITY harmless against all actions, claims and demands of any kind or character whatsoever which may in any way be caused by or result from the intentional or negligent acts of the CONSULTANT, his agents or assigns, his employees or his subcontractors related however remotely to the performance of this Contract or be caused or result from any violation of any law or administrative regulation, and shall indemnify or refund to the CITY all sums including court costs, attorney fees and punitive damages which the CITY may be obliged or adjudged to pay on any such claims or demands within thirty(30)days of the date of the CITY'S written demand for indemnification or refund. 2 ARTICLE V. INSURANCE The CONSULTANT shall provide insurance for this project that includes the CITY as an additional insured. The specific coverage required for this project are identified on a separate document. ARTICLE VI. TERMINATION A. For Cause. If the CONSULTANT shall fail to fulfill in timely and proper manner any of the obligations under this Agreement, the CITY shall have the right to terminate this Agreement by written notice to the CONSULTANT. In this event, the CONSULTANT shall be entitled to compensation for any satisfactory, usable work completed. B. For Convenience. The CITY may terminate this contract at any time by giving written notice to the CONSULTANT no later than 10 calendar days before the termination date. If the CITY terminates under this paragraph, then the CONSULTANT shall be entitled to compensation for any satisfactory work performed to the date of termination. This document and any specified attachments contain all terms and conditions of the Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this Agreement. In the Presence of: CONSULT' T SPLIT R 0 CK STUB OS /' ' By: i (Witness) Crai• .•- "rville, President (Se t e► • 1 . • • ..1` ' DANIEL LESLIE DE' 1 ,-,;.,7---,:i7 Nory public-Minnesota m "E� ` j91.2018 tiy Y CITY O OSHKOSH / 'I t it ,'f/0 ; _ .ff ,.01w iw r ( !itnessj _�o1,r IA, F;} , A3aks„}0 ) f 6;11 v 1a vi5kr" -_/,A _ --xOL And: U _ _0 11 ( itness Pamela R. Ubrig, City Clerk APPROVED: I hereby certify that the necessary provisions have been made to pay the liability which will ' accrue under this contract. O. t LOU A ___ _o a .14 ilaMI tot,Th y A ttorney�_' City Comptroller 3 Split Rock Studios WORK ORDER 2071 Gateway Boulevard Job Number 2676 St.Paul,MN 55112 Phone(651)631-2211 FAX:(651)631-0707 Sold to: Oshkosh Public Museum 1331 Algoma Boulevard Oshkosh,WI 54901 Date: February 24, 2014 Mr.Brad Larson Director Phone: (920)236-5769 email: blarson @ci.oshkosh.wi.us CONTRACT AMOUNT $ 12,000.00 Job Name: Oshkosh Public Museum (first floor gallery) ROUTING: Kick off Meeting Date: June 3, 2014 x Design August 2014 x Curatorial Package Completion Date: 9 x Graphics Artistic Fabrication Production Split Rock Accnt.Executive: Ann Pappas Phone: 651-789-4735 Scope of Work: Exhibit Launch Package for the Oshkosh Public Museum(first floor gallery) • Designer and Developer attend and facilitate Kick-off Meeting on site June 3, 2014 • SRS to submit Project Brief(electronic file) June 10, 2014 o Project Brief to include; meeting notes, exhibit inspirations, bubble plan of exhibit space and organized outline of exhibit topics • SRS to implement Creative Planning Phase .. 8 weeks o Continued collaboration and conversation with team(2 check in calls during this time) Deliverables: August 5, 2014 1. SRS will provide printed two(2) Exhibit Sketchbooks to include: o Visual representations of the exhibit experience, design directions preliminary floorplan and narrative walk-through. 2. Printed preliminary Budget Estimate&Schedule for Final Design, production,and installation of the exhibition. 3. Electronic Files of the Sketchbook, Estimate, and Schedule. Is Sales Tax Applicable? YES_ NO X (attach copy of Tax Exempt form) Payment Terms: 1. First payment due after kick off meeting on June 3, 2014 $5,000 2. Second payment due after Project Brief submittal on June 10, 2014 $3,500 3. Final payment due after delivery of final files on August 5, 2014 $3,500 Payments due upon receipt of invoice $12,000 This is not an invoice.Confirmation work order only. UNLESS NOTED OTHERWISE,ALL TERMS ARE SUBJECT TO CONDITIONS OF SALE(see reverse side). Please sign below and return to Split Rock Studios,2071 Gateway Blvd.St.Paul,MN 55112 Accepted by Split Rock Studios Ordered by:Authorized Signature CONDITIONS OF SALE FOR DESIGN WORK ORDER The following Conditions of Sale shall apply to every Quotation or Proposal made by Split Rock Studios("SRS")to our client or customer("Owner"),and to every Design Work Order or Design Change Order issued by SRS to Owner. • 1. TITLE 6. RELATIONSHIP OF PARTIES Title to all work and any materials incorporated therein shall pass to the SRS shall be considered an independent contractor in connection with this Owner upon delivery to the Owner or upon payment,whichever occurs first. Agreement and shall not be deemed an employee. SRS shall have the Title to partially completed work shall pass at the time of any payment by the authority to act on behalf of the Owner only to the extent provided in this Owner for the percentage of work completed as of the date of such payment. Agreement unless otherwise modified by written consent. SRS shall,at the request of the Owner,execute such instruments as may be reasonably necessary to effectuate these terms. 7. INSURANCE 2. PRICE,PAYMENT SCHEDULE,SALES TAX SRS shall procure and maintain appropriate insurance coverage in the form SRS shall take strict account of the Owner's final exhibit budget, and no of commercial general liability,worker's compensation,employer's liability, elements shall be included in the exhibit components which, in SRS' and automobile public liability as appropriate. judgement,would cause construction,fabrication,and procurement costs to exceed the final budget.If necessary to reduce the estimated or actual cost of the exhibit components to an amount that does not exceed the Owner's final 8. EXCLUSIVITY OF OBLIGATIONS budget,SRS shall make recommendations concerning materials,equipment, component systems,and types of construction to be included in the exhibit SRS shall not obligate the Owner for the payment of any money or for the components; reasonable contingencies to be carried in all cost estimates; performance of any obligation without the Owner's prior written consent. additive or deductive alternates to be included in drawings and The Owner shall have no contractual or employment relationship with any specifications; and reasonable adjustments to be made in the scope of the consultants,subcontractors,employees,or others who may be hired or used exhibit components.SRS shall consult with Owner in this regard,and Owner by SRS in performance of the work pursuant to this Agreement. shall not unreasonably withhold or delay decisions for authorization that are deemed necessary by SRS for cost control purposes. 9. ARBITRATION In consideration of services undertaken by SRS and described under the "Scope of Work" in the Work Order, printed on the reverse side of this The Owner and SRS agree that,in the event of any disputes concerning the document,Owner shall remit payment in the sum as shown under"Fees"on performance of this Agreement and/or interpretation of its terms,and upon the Work Order. OUR FEE DOES NOT INCLUDE SALES,USE,OR demand by either party hereto, any such dispute shall be submitted to EXCISE TAX arbitration in accordance with the American Arbitration Association at its offices in Minneapolis,Minnesota or elsewhere upon the mutual consent of Terms of Payment shall be as described in the"Payment Terms"as set forth the parties. in the Work Order printed on the reverse side of this document. Payments shall be remitted by the Owner to SRS upon receipt of billing by the Owner. SRS certification for payment shall constitute a representation that the work 10. REPRESENTATIONS OF SRS has progressed to the point indicated, that to the best of knowledge, information, and belief;the quality of work is in accordance with contract SRS represents to the Owner that it is not in default under any law or documents, and that all lien waivers and certificates required have been ordinance,or under any Order of any Court or federal,state,municipal,or furnished in proper form. other governmental department, commission, board, bureau, agency or instrumentality wherever located; its operations are in compliance with all applicable laws,permits,and ordinances,and there are no claims,actions, 3. TERMINATION suits,or proceedings pending,or threatened,against or affecting SRS or any shareholder thereof,at law or in equity,or before any governmental agency, The Owner shall allow commencement of design development, fabrication, which might result in any material adverse change in the financial condition and installation phases contingent upon the Owner's approval of work or business of SRS or which would question the validity of propriety of this submitted by SRS at the conclusion of each precedent phase. The Owner Agreement or any of the actions to be taken in accordance with this shall be authorized to terminate this Agreement at the end of any phase if the Agreement. Owner determines for cause that approval should not be granted. In each instance, SRS shall be promptly compensated for all work performed and undertaken in performance of this Agreement and for its costs and expenses 11. MISCELLANEOUS occasioned by such termination. The Owner and SRS, respectively, bind themselves, their partners, 4. PROJECT COORDINATION successors, assigns, and legal representatives to the other party to this Agreement and to the partners,successors,assigns,and legal representatives SRS shall incorporate and coordinate its work with that of any Architect of such other party to this Agreement with respect to all covenants of this and/or Builder,as appropriate,as designated by the Owner,and agrees to use Agreement. Neither party to this Agreement shall assign,sublet,or transfer its best efforts to cooperate with the activities of the Architect and/or Builder (by operation of law or otherwise)any interest in this Agreement without the as necessary to effectuate completion of the project work. prior written consent of the other,nor shall SRS assign any monies due or to become due under this Agreement without the prior written consent of the 5. SUBCONTRACTORS Owner. Any assignments without such prior written consent shall be void. SRS,at its option,may use one or more subcontractors to complete any of its design or writing obligations under the Agreement. SRS shall submit the identity and qualifications of any subcontractor to the Owner as requested by the Owner. SRS shall prepare all subcontracts or documents for subcontractor's use as necessary. . rB V C 'T in .�L _Y V 4) QJ N _C +-713(i-' V N W Q . •rte r ;7..........4'14'1:-,7‘if:417;;;35-tk N ;ate , ,..4 N N O • u \''',�(/ 12 ` a = X Y '1 T G O F ti l\ �'s U O T D a, a �a .L., 1\ a, cr E @ u I:,, ■ a) .. Y "O ,0 Y N 'P O 5 in .D o"' = S E a L a c e ° a,i i �J T9 = O N p a G O L �y C a v 0 O v n T - >a S „ v c v c — % �o ,. . Ol' O y J c • O L a V v, v 0 a a 2 N a) j, a o v L e °s -° .D -8 c",' L c ° 0, O N• O a L G O w =O 4, N H O d _ N O i • H 1' c O — G > > 4 o tt HO , c c S i V r m o 4 G g 3 a 0 a a Y " o,- O a E3 O a � > a ca N , E , E. N v , "3 a d o a' w 1- ro a, O a _ R m m d O V o r• v a z g .3 , o 1, .. 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