HomeMy WebLinkAbout19. 14-131 SEE 14-131A & 14-131B FOR ACTIONS BY COMMON COUNCIL
MARCH 25, 2014 14-131 RESOLUTION
(CARRIED LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVAL OF SPECIAL EVENT / WATERFEST, INC / UTILIZE
LEACH AMPHITHEATRE FOR WATERFEST CONCERT SERIES/
JUNE 19 & 26, 2014; JULY 17, 24 & 26, 2014; &AUGUST 21 & 22,
2014
INITIATED BY: CITY ADMINISTRATION
WHEREAS, the City of Oshkosh has received a special event application from
Waterfest, Inc. to use the Leach Amphitheatre for its Waterfest concert series on various
evenings from June 19 through August 22, 2014; and
WHEREAS, Waterfest, Inc., through the attached letter, has requested that beer
and wine sales and amplified music at the Waterfest series be extended to 11:00 p.m.; and
WHEREAS, the City of Oshkosh has adopted ordinances limiting the sale of beer in
a park after 9:00 p.m. except when an extension is granted by the City Council; and
WHEREAS, the City of Oshkosh has adopted a noise ordinance limiting the amount
of noise at a property line; and
WHEREAS, the regulation of noise is generally more stringent between the hours of
10:00 p.m. and 7:00 a.m.; and
WHEREAS, amplified music is specifically prohibited after 10:00 p.m. within city
parks; and
WHEREAS, the ordinance provides that the Common Council may waive the
requirements of the noise ordinance if the Council determines that circumstances exist that
would make compliance with the noise limitations an unnecessary hardship to the
applicant; and
WHEREAS, in making this determination whether to waive the requirements of the
noise ordinance the Council is to consider:
(1) the hardship to the applicant, the community, and other persons of not
granting the variance;
(2) the adverse impact on health, safety, and welfare of persons owning,
residing, or occupying property in the surrounding area and the public in
general;
(3) the adverse effect on surrounding property;
MARCH 25, 2014 14-131 RESOLUTION
CONT'D
(4) whether the circumstance, hardship, or situation to be addressed by the
proposed variance is unique, and not applicable generally to other
circumstances;
(5) whether the person or entity seeking the variance is otherwise in
compliance with all applicable ordinances, regulations and statutes; and
(6) any other adverse impacts of granting the variance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to Waterfest, Inc. (John Casper) to utilize Leach
Amphitheatre on
Thursday, June 19, 2014 from 5:00 p.m. to 11:00 p.m.
Thursday, June 26, 2014 from 5:00 p.m. to 11:00 p.m.
Thursday, July 17, 2014 from 5:00 p.m. to 11:00 p.m.
Thursday, July 24, 2014 from 5:00 p.m. to 11:00 p.m.
Friday, July 25, 2014 from 5:00 p.m. to 11:00 p.m.
Saturday, July 26, 2014 from 5:00 p.m. to 11:00 p.m.
Thursday, August 21, 2014 from 5:00 p.m. to 11:00 p.m.
Friday August 22, 2014 from 5:00 p.m. to 11:00 p.m.
for their Waterfest Concert Series, in accordance with the municipal code and the attached
application, with the following exceptions/conditions:
A. An exception to the provisions of section 4-24(B)(6) and 4-25(A) of the City
of Oshkosh Municipal Code is granted to allow the sale of beer and wine in
the Leach Amphitheater until 11:00 p.m. during the Waterfest events.
B. An exception to the provisions of 19-4(A)(3) and 17-42 of the City of
Oshkosh Municipal Code is granted to allow amplified music until 11:00 p.m.
The Common Council has considered the criteria pertaining to the granting
of a variance and finds that compliance with the time limit established by the
ordinance would be an unnecessary hardship on the applicant and that a
variance should be granted.
C.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer
shall pay the City's actual costs for extraordinary services.
Cost Estimates for Extraordinary Services
Police Department—
Staffing ($1,000 - $2500 per event - preliminary estimate)
APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY
CLERK
GENERAL EVENT INFORMATION
Official Name of Special Event: Waterfest
Start Date: June 19, June 26, July 24 2(End Date:
August 21 & 22
Briefly describe your event. Be sure to include the purpose of the event and all
planned activities.
Evening music concerts at the Leach Amphitheater, featuring 2 or 3 musical acts per
evening, concessions including food, beverages (beer, wine, non- a co o is . Souveniers
and novelties may also be sold (CDs, t- shirts, other promotional or fim. items). Purpose
is to provide an enjoyable evening of music in the downtown area for the people of
Oshkosh and the surrounding communities
EVENT
SUN
MON
TUE
WED
THUR
FRI
SAT
DATE
SETUP TIME
8 :00 am
8:00 am
8:00
START TIME
5:00 m
5:00 Dm
5:00
STOP TIME
11:00 pm
11:00 pra
11:00
TEAR DOWN
/ CLEAN UP
2 :00 am
2:00 am
2:00 ai
COMPLETED
Location of Event: Leach Amphitheater, 303 Ceape Avenue
Estimated Attendance (daily & total): 1000 -7000 per night, est. 20,000 total Number of
Booths: n/a
Organization(s) Sponsoring Event: Waterfest, Inc.
(including addresses)
120 Jackson Street
Oshkosh WI 54901
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DEB 9014
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APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY
CLERK
Primary Contact: _ John Casper
Daytime Telephone: 303 -2265, ext. 18
Cell Phone: 379 -1803
Fax: 303 -2263
Email: j ohn(aoshkoshchamber.com
Address: 120 Jackson Street
City: Oshkosh State: WI Zip Code: 54901
Secondary Contact: Alice Roberts
Daytime Telephone: 303 -2265 ext. 23
Cell Phone: 410 -6025
Fax: 303 -2263
Email: alice(aoshkoshchamber.com
Address
City: _
120 Jackson Street
Oshkosh
State: WI Zip Code
Onsite Primary Contact: John Casper
Cell phone: 379 -1803
Fax: 303 -2263
Email: john@oshlcoshchaluber.com
Address:
City: _
120 Jackson Street
Oshkosh State
W1 Zip Code:
Onsite Secondary Contact: Alice Roberts
Cell phone: 410 -6025
Fax: 303 -2263
Email: aliceposhkoshchamber.com
54901
54901
Address: 120 Jackson Street
City: Oshkosh State: W1 Zip Code: 54901
NOTE: Either the primary or secondary onsite contact must be present onsite at
all times during the event.
�I � ) ,
-
10) Security
9) Fire/
emergency
access
3) Ticket sales
1)
8) Severe
weather
shelter
TOUR PANKINU
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Y
9
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LOT
9) Fire /emergency access
13) Event parking
8) Severe
weather
shelter
8) Additional severe weather
shelter - Oshkosh Convention
Center, located one block to
the west
13) Additional parking in
nearby city lots and
on street
4) Event boundaries will be the Amphitheater grounds, outlined in orange.
5) Pre - existing fences will be used.
6) Gates indicated on next page...
12) Assembly area will be the Amphitheater grounds, outlined in orange, expecting 1000 -7000 per night