HomeMy WebLinkAboutAECOM/Sawyer Creek Amendment 2 AECOM AECOM tel 920/236-6710
558 North Main Street fax 920/235-0231
Oshkosh,WI 54901
Memorandum
To James Rabe—City of Oshkosh Page 1
Subject Sawyer Creek Amendment 2, City Resolution Number 13-86
AECOM Project Number 60281037
From Paul Timm -AECOM
Date February 18, 2014
This memorandum provides a summary of recommended additional services to the scope of work
outlined in the proposal dated November 5, 2012, authorized under the City of Oshkosh (City)
Purchase Order Number 119531, and Amendment No. 1, authorized under Resolution No. 13-86 on
February 17, 2013, for Contract 12-03: Sawyer Creek Channel Improvements. This memo
summarizes the scope of work associated with the costs provided in Amendment No. 2 that was
required to support the carriage water monitoring required under the Wisconsin Department of
Natural Resources (WDNR)approved Dredge Plan Amendment letter dated May 30, 2013. These
costs were not included with the scope of services provided in Amendment No. 1.
AECOM provided sampling for the carriage water monitoring for the Sawyer Creek dredging
activities that occurred on the east side of the Sawyer Street bridge, within the impacted sediment.
The sediment dewatering plan had the water discharge through a flume containing rocks(for
aeration)and sediment filter bags prior to discharging to the Fox River. As part of the approved
dredge plan amendment, the WDNR required monitoring of the carriage water from the dewatering
area (sediment bag storage)for volatile organic compounds(VOCs), polynuclear aromatic
hydrocarbons (PAHs)and total suspended solids(TSS). In addition, AECOM collected a one-time
water sample for benzene, toluene, ethylbenzene, xylenes, RCRA Metals plus cyanide and PAHs in
the event the carriage water could not be discharged to the Fox River and needed to go into City of
Oshkosh sanitary sewer system. Water samples were collected in the flume after the last sediment
filter bag, prior to the entering the Fox River.
Sampling frequency and parameters were as follows:
• First 3 days, 3 times a day: VOCs, PAHs, TSS(quick turnaround for analyses to determine
if can continue discharging to the Fox River or need to revise and discharge to sanitary
sewer).
• Next 2 weeks, once a day: VOCs, PAHs, TSS
• Next 3 weeks, once a day: PAHs, TSS
In addition to the monitoring, AECOM completed Discharge Monitoring Reports (DMRs)and
submitted them to Ms. Heidi Schmitt-Marquez with the WDNR. Information provided on the DMRs,
in addition to the analytical results, included flow readings, which were obtained from the dredging
contractor. During the first three days, additional coordination with the WDNR, the City of Oshkosh
and the dredging contractor was also provided by AECOM.
The breakdown of the additional costs is provided on Amendment No. 2 as well as below:
Laboratory analyses (9 sets of VOCs, PAHs and TSS with 3-day turnaround and 10 sets of VOCs
and 19 sets of PAHs and TSS at standard turnaround) =$4,274.18
Res#13-86 Amendment 2 Memo-140218.docx
AECOM 2
25 hours for the Project Manager(Michelle Freimund)at$120/hour and 15 hours for the Program
Manager(Paul Timm)at$150/hour=$5,250
1 hour for Project Administration at$60/hour=$60
Total =$9,584.18
The services provided will be performed in accordance with the conditions of the 2009 City of
Oshkosh Negotiated General Conditions of Service and the 2013 Negotiated Fee Schedule.
If you have any questions please call Michelle Freimund at 920-236-6712 or Paul Timm at 920-236-
6718.
Sincerely yours,
L. r
ichelle L. Freimund, P.G6 Pa I Timm
Project Manager Program Manager
Attachments:
Amendment to Agreement Form
Authorization Page
K:\Projects\60281037 Sawyer Creek\1.0 PROJECT MANAGMENT\1.1 CONTRACTS\Res#13-86 Amendment 2 Memo-140218.docx
A=COM
AECOM
558 North Main Street,Oshkosh,WI 54901
T 920.236.6718 F 920.235.0321
Amendment to Agreement Form
Amendment No.2
Contract 12-03: Sawyer Creek Channel Improvements
Environmental Support Services
AECOM Project No. 60281037
City of Oshkosh Resolution No. 13-86
RETURN TO: AECOM Date: February 18, 2014
558 North Main Street
Oshkosh,WI 54901
Attention: Michelle Freimund
SUMMARY: Original Contract Amount: $59,045.00
Total Previous Amendments: $67,720.00
Amount this Amendment: $9,584.18
Revised Contract Amount $136,349.18
Amendment# DESCRIPTION AMOUNT
2 Carriage Water(Sediment Bag dewatering
discharge)sampling and monitoring during
dredging, Monitoring Pilot Study Plan
Amendment, Reporting (DMRs)to the WDNR
and management/coordination with contractor,
City of Oshkosh and WDNR.
Field Sampling & Monitoring: Lab:$4,274.18
Laboratory analytical costs
Plan Amendment and Reporting:
PM (MLF)25 hours x$120/hr Labor:$5,310.00
AM (PFT) 15 hours x$150/hr
Admin 1 hour x$60/hr
AEECCO City of Oshkosh
r By: // 0,&/,/
Paul .Timm . /•
Title: Account Manager Title: 455' 'T � 114"41ER
By: AS-PP: ✓V"-- Date: 03-c1-20/4
Bert Cole
Title: Office Manager
Date: February 18, 2014
1
a�: COM AECOM 920.235.0270 tel
A� 558 North Main Street 920.235.0321 fax
Oshkosh,WI 54901
Authorization
February 18, 2014
I hereby certify that the necessary provisions have been made to pay the liability which will accrue
under this contract.
I hereby authorize AECOM Technical Services, Inc. (AECOM)to proceed with the scope of work for
the Amendment No. 2 to AECOM's proposal Sediment Sampling Investigation for Delineation of
Petroleum Contamination and for Sediment Disposal Characterization for the Sawyer Creek
Channel Improvement Project as described in AECOM's proposal OPP-183210, dated November 5,
2012, with a revised budget authorization of$126,765, for an additional revised budget
authorization of$136,349.18 under the general terms and conditions specified in the proposal.
See 4-6E
Signature Date
Mark A. Rohloff
Print Name
City Manager
Title/Organization
2(741
•a ur• Date
Pamela R t!hrin - J ' T e
Print Name
bete FLi City Clerk
Title/o rgan ization
go!, l
u Date
9
Lynn A. Lorenson
Print Name
City Attorney
Title/Organization
nil to 90e/(710
3/-7//q
Signature Date
-Edward WQfidi
Print Name
interim Director of Finance-116SI /t '
Title/Organization
This document includes proprietary data that shall not be duplicated,used or disclosed outside City of Oshkosh for any purpose other than to
evaluate this document.This restriction does not limit City of Oshkosh's right to use information contained in this document if it is obtained from
another source without restriction.
Res#13-86 Amendment 2 Authorization Form-140203.docx
AECOM Environment 2
I agree to accept invoices from AECOM via e-mail and not postal mail:
❑ Yes
Signature:
E-mail address:
Recipient Mr/Ms:
Return to:
Name:
Address:
Fax:
Phone:
Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document.
K:\Projects\60281037 Sawyer Creek\1.0 PROJECT MANAGMENT\1.1 CONTRACTS\Res#13-86_Amendment 2 Authorization Form-
140203.docx