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HomeMy WebLinkAbout01. 14-102 MARCH 11, 2014 14-102 RESOLUTION (CARRIED___6-0___ LOST________ LAID OVER________ WITHDRAWN_______) PURPOSE: APPROVAL OF FINAL RESOLUTION FOR SPECIAL ASSESSMENTS – CONTRACT NO. 14-05 / PAVING, SIDEWALK, DRIVEWAY, AND UTILITIES / SECOND LOCAL STREET CONCRETE PAVING PROGRAM – CENTRAL CITY AREA INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the Common Council of the City of Oshkosh held a public hearing on the 11th day of March, 2014, at 6:00 p.m. for the purpose of hearing all interested persons concerning the preliminary resolution and report of the City Manager (Board of Public Works) on the proposed improvements as listed below, pursuant to the initial resolution adopted February 25, 2014, by the Oshkosh Common Council of the following named streets: Concrete Paving, Asphalt Paving, Concrete Curb and Gutter, Sanitary Sewer Laterals (New & Relay), Water Laterals (New & Relay), Storm Sewer Laterals (New & Relay), Sidewalk Repair, New Sidewalk, and Concrete Driveway Approach: West Parkway Avenue from 50’ west of Frederick Street to North Main Street Ida Avenue from 50’ west of Frederick Street to Division Street Central Street from Church Avenue to West Irving Avenue West Irving Avenue from 50’ west of Central Street to 50’ east of Division Street Division Street from 50’ south to 50’ north of Ida Street Division Street from 50’ south to 50’ north of West Parkway Street South Campbell Road from Ohio Street to 200’ west of Ohio Street NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh as follows: 1. That the report of the City Manager, acting as the Board of Public Works, pertaining to the construction of the above described public improvements, including plans and specifications therefor, is hereby adopted and approved with the following modifications: a. b. c. MARCH 11, 2014 14-102 RESOLUTION CONT'D 2. That the action of the City Manager in advertising for bids and to carry out the work of such improvements in accordance with the reports of the City Manager and in accordance with the said resolution heretofore adopted, is hereby approved, ratified and confirmed. 3. That payment for said improvements be made by assessing the cost to the property benefited as indicated in said report, except as modified herein. 4. Assessments shown on the report represent an exercise of the police power and have been determined on a reasonable basis and are hereby confirmed. 5. That the assessments for all projects included in said report are hereby combined as a single assessment but any interested property owners shall be entitled to object to each assessment separately or all assessments jointly for any purpose or purposes. 6. That the assessments may be paid in cash, or in installments pursuant to Section 25-83 thru 25-89 of the Oshkosh Municipal Code, said deferred payments to bear interest at the rate of six percent (6%) per annum on the unpaid balance. The City Clerk shall publish an installment assessment notice in accordance with Section 66.0715(3)(e)of the Wisconsin Statutes in the official newspaper of the City. 7. The City Clerk is directed to publish this resolution in the OSHKOSH DAILY NORTHWESTERN, the official newspaper of the City. 8. The City Clerk is further directed to mail a copy of this resolution to every property owner whose name appears on the assessment roll whose post office address is known or can with reasonable diligence be ascertained. PANIEtA R.UBRIG City Clerk ANGELA J.JOECKEL Deputy City Clerk CITY HALL 215 Church Avenue O fHKO rH P.O.Box 1130 ON THE WATER Oshkosh,WI 54902-1130 February 28, 2094 Dear Property Owner: Please find enclosed the following documents for your information and review: 1. A letter of explanation from Public Works Assistant Director Steven Gohde. 9A. Information on Construction Permit Parking from Oshkosh Police Department, 2 The Initial Resolution adopted by the Oshkosh Common Council, which began the process for the improvement(s) adjacent to your property. 3. Notice of Public Hearing to be held by the Oshkosh Common Council on March 11, 2094 regarding assessments, which will be set with the adoption of the final resolution, also scheduled for adoption on March 11, 2014. 4. Special assessment payment plan options explaining the payment choices after Contract No. 1405 is certified as complete—payment choice or payment is not accepted at this time. 5. Assessment sheet indicating properties involved in the proposed project, the property footage, price per foot and estimated total assessment to the property. if you wish to appearbefore the Council before the final resolution is adopted to proceed with the construction, please refer to the "Notice of Public Hearing"enclosed. If you have any questions regarding the above listed documents, please contact the Public Works Department (236-5065) or the City Clerk (236-5019), Monday through Friday, 8:00 a.m. until 4:30 p.m. Sincerely, CiTY OF OSHKOSH PAMELA R. UBRiG CITY. CLERK CITY HAIL 215 G Avenue P.O.O.Box 1130 Oshkosh,wscon30 54903-1130 City OI F Oshkosh Of HKO.f H February 28,2014 . Subject: Assessments for Concrete Paving, Asphalt Paving, Sanitary Sewer Laterals (New & Relay), Water Laterals (New and Relay), Storm Sewer Laterals (New and Relay), Sidewalk Repair, New Sidewalk,and Concrete Drive Approaches Contract I4-05 To Property Owners on: WEST PARKWAY AVENUE,from Frederick Street to North Main Street ➢ IDA AVENUE,from Frederick Street to Division Street ➢ CENTRAL STREET, from Church Avenue to West Irving Avenue ➢ WEST IRVING AVENUE,from Central Street to Division Street ➢ SOUTH CAMPBELL ROAD,from Ohio Street to 200' west of Ohio Street A public hearing is scheduled far Tuesday, March 11, 2014, in the Common Council Chamber of the Oshkosh City Hall to consider the improvements to your street. Staff will be available beginning at 4:45 p.m, in the rear of the Common Council Chamber (Room 404) to answer questions about the project and the estimated costs. Residents may also call the Department of Public Worms Engineering Division at (920)236-5065 to have questions answered. The proposed improvements include: paving,utilities, sidewalks, and/or driveway approaches and the levy of special assessments that partially cover the cost of the improvements, Assessments are not due until the project is certified as complete and then can be paid by any one of the plans as outlined by the City Clerk's information on payment plan options. Based upon the City of Oshkosh assessment policy,the assessable portions of the project have been identified and are outlined on the attached assessment worksheet(s). The estimated distance on side streets is estimated high to allow adequate area for the new construction to be transitioned to the existing pavement. The quantities and costs are estimates and will be adjusted to actual quantity installed and the unit costs will be adjusted according to the assessment policy based on bid prices. Sidewalk estimated quantities include six (6) additional squares of sidewalk to allow for private lateral construction. Only squares actually removed and replaced will be billed, The final cost will not increase above the estimated total without another public hearing. Questions in regard to payment of Special Assessments can be answered by calling the City Clerk's office at (920)236-5011. Questions in -regard to the construction project in general can be answered by calling the Department of Public Works Engineering Division at(920)236-5065. The sequence of construction has not yet been scheduled with a contractor. Residents will be notified approximately one week before construction will begin on a particular street. Each street identified in this year's paving program has been designated a specific time frame in which the contractor will need to complete their work on that street. The construction time frames vary from 14-16 weeks depending upon the amount of work and the complexity of the work associated with a specific street.. All work within this contract is scheduled to be completed by the end of November 2014. The project construction will_consist of the following elements: relay or installation of specific segments of water and sanitary sewer mains and their associated laterals at various locations along the project; relay or installation of storm sewer and storm sewer laterals, as needed, along the project to accommodate the drainage needs for the street and the adjacent properties; new concrete driveway aprons will be constructed; and the existing concrete sidewalk will be repaired as needed while any gaps in the sidewalk will be constructed with new sidewalk. It is recommended that no salt or harsh chemicals be put on new sidewalk for one (1) year. If you know of any underground wires Page 1 of 2 L\En8inedrift9M14 CONMACTS114-05 Assessments Letter i!1 2-28-14.do and/or piping, (examples: invisible electric fence, conduit for exterior lighting, irrigation system, etc.) on your property near the sidewalk and driveway, please contact the Engineering Division as soon as possible. Prior to the completion of the project, all disturbed areas will be topsoiled, seeded,and covered with erosion mat(the property owner is responsible for watering the newly vegetated areas). The matting placed over the seed is biodegradable; please do not remove the mat because it serves as mulch for the new grass. Please set your lawn mower to the highest setting when mowing the new grass areas until the new grass areas are well established. As part of the construction, a storm lateral will be installed at residential lots to the property line and an eight-inch (S") diameter drain with a slotted drain cover will be placed approximately one foot (1') off the sidewalk into your yard. The storm sewer lateral and drain will allow you to direct drainage and/or sump pump hoses to this location. This drain is connected to the storm sewer system and drains directly to local streams and lakes. The lateral is to be used for "clear water" only. "Clear water" is typically groundwater discharged by a sump pump or runoff from precipitation (i.e. rainfall or snow melt). Do not place pet waste, yard waste, or other waste material into the storm sewer system, if you wish to have a storm sewer lateral without the surface drain feature, please contact the Engineering Division. In the event conditions on the property prevent the installation of the drain (a retaining wall, for example), a drain will not be installed. The storm sewer lateral will be stubbed underground to the property line. You will be receiving additional information about the storm sewer lateral and drain. The drain is part of your private lateral and will be yours to maintain. The drain will have a fabric filter installed as a part of the construction. Please leave the filter in place until the grass surrounding the drain is well established. The fabric will prevent dirt and debris from filling the pipe until the grass is established, Commercial properties will receive a larger diameter storm sewer lateral stubbed to the property line. During construction,there will be periods of time when access to your property will be restricted. There will only be a few instances when this will occur. Typically, short access restrictions occur during the underground utility installation and longer restrictions occur during the placement of concrete pavement and driveways. To minimize the inconvenience, the contractor will provide a one-week notice prior to the access being restricted for concrete work. Per the Police Department, a Construction Parking Permit is required to park on a street overnight, if required because of road construction. Construction Parking Permits are free of charge and are issued at the Oshkosh Police Department Telecommunication Desk(see enclosed information from the Police Department). All"No Parking" areas and/or posted time zones must be obeyed. Vehicles parking overnight must be parked on the house address side of the street that corresponds to the current date. On odd calendar dates, the vehicles should be parked on the odd address side of the street, On even calendar dates, vehicles should be parked on the even address side of the street. Provisions will be made with the Fire Department and the Sanitation Division so fire protection and City garbage/recycling collection will continue at all times. Please ensure your garb ageh•ceyclables are at the curbside.by 7:00 a.m. on your regular collection day. Crews schedule collection of garbage/recyclables in construction areas at the start of each day. If rural-type mailboxes exist on your street, the contractor will remove them during construction. This removal will make it necessary for you to pick up your mail at the Post Office. The contractor will be responsible so as not to damage the mailboxes, Upon completion of the paving work,the contractor will reset the mailboxes. Although terrace trees may need to be removed at specific locations, they will be preserved as much as possible. Property owners at locations where a tree needs to be removed will receive advance notice of the removal and replacement options. Roots and branches may be cut to allow for paving operations. Cutting and pruning will either be done by,or under the direction of,the City Forester. Please feel free to contact the Public Works Engineering Division at (929)236-5065 prior to the scheduled public hearing if you have any questions on the proposed assessments or the project construction. Sin crely, i j! � E Steven M. Gohde,P,E. Assistant Director of Public Works Enclosures Page 2 of 2 Mngineering12014 CODTTRACIM14-05 Cone Paving&Util\Project lnformationlCorrespondeacell.ettersll4-05 Assessments Letter Rl 2-28.14.doa 4?0 Jackson Street Oshkosh,WI 54901 Tel: 920-236-572 City of Oshkosh Fax:920236.5087 t Police Department sgreuel @ci.oshkosh.wl.us Department www.oshkoshpd.com PROFESSIONALISM PRIDE o' INTEGRITY o TEAMWORK Scott D. Greuel Chief of Police As per Section 27-27,27-28 and 27-29 of the Municipal Code of the City of Oshkosh,there is no parking on the City streets,2 a.m. to 5 a.m.,unless the owner of vehicle was granted permission or has purchased a City parking permit. If your street or sidewalk is under constriction, it is NOT necessary to obtain a parking permit if you park your car within two blocks of the street under construction. All City ordinances and parking rules/guidelines must be followed. All posted parking restrictions, including time zones and no parking areas,must be obeyed, You will need to follow the odd-even rules. On odd days of the week,the vehicle should be parked on the side of the street with odd-numbered Douses. On even days of the week, the permit holder should park on the side of the street with even-numbered houses. Each night,the car should be parked on the opposite side of the street as the night before. NOTE: Odd and Even dates are figured before midnight. If parking is only allowed on one side of the street,the odd-even rules DO apply. Vehicles can only park on the side of the street that does not have restricted parking and are only allowed to park overnight on the appropriate odd-even days, Inn the case of a declared Snow Emergency,ALL vehicles must be removed from the street or the vehicle will be towed at owner's expense. It is the responsibility of the vehicle owner/operator to find alternate parking in the event of a snow emergency. Disabled vehicles are not allowed to park overnight at anytime and should be moved within 24 hours, Motor busses;truck tractors; semi-trailers; and motor trucks designed,used, or maintained primarily for the tratnspontation of property as defined in City Code 27-26(3) are not permitted to park overnight on City streets. All street parking is subject to the following guidelines: • May not park in signed/designated "No Parking"areas. • Vehicles may not stop or park in a designated"Fire Lane". • No parking within 10 feet of a fire hydrant(an official traffic sign may indicated that a greater distance is required). • No parking in loading zones. • No parking within 4 feet of an alley or private roadway or driveway. • No parking within 15 feet to the near limits of a crosswalk. Failure to follow the above rules could result in parking citations being issued. Individuals wishing to"appeal"a parking citation may do so by completing a Request to Review Parking Citation form which is available at the Oshkosh Police Department Telecommunications Desk, on the Police Department websife()yww.oshkoshpd.com), or on the City of Oshkosh website. The Mission of the Oshkosh Police Department is to promote public safety and to enhance the quality of life in our community through innovative policing and community partnershlps FEBRUARY 25, 2014 14-66 RESOLUTION (CARRIED X LOST LAID OVER WITHDRAWN_) PURPOSE: APPROVAL OF INITIAL RESOLUTION FOR SPECIAL ASSESSMENTS --- CONTRACT NO. 14-05 1 PAVING, SIDEWALK, DRIVEWAY, AND UTILITIES I SECOND LOCAL STREET CONCRETE PAVING PROGRAM (CENTRAL CITY AREA) INITIATED BY: DEPARTMENT OF PUBLIC WORKS BE IT RESOLVED BY the Common Council of the City of Oshkosh as follows: 1. The Common Council hereby declares its intention to exercise its police power under Section 66.0703 and 66.0705 of the Wisconsin Statutes to levy special assessments upon property within the following described areas for benefits conferred upon such property by improving the following: Concrete Paving, Asphalt Paving, Concrete Curb and Gutter Sanitary Sewer Laterals (New & Relay_), Water Laterals (New & Relay), Storm Sewer Laterals (New & Relay), Sidewalk Repair New Sidewalk, and Concrete Driveway Approach: West Parkway Avenue from-50' west of Frederick Street to North Main Street Ida Avenue from 50' west of Frederick Street to Division Street Central Street from Church Avenue to West Irving Avenue West Irving Avenue from 50' west of Central Street to 50' east of Division Street Division Street from 50' south to 50' north of Ida Street Division Street from 50' south to 50' north of West Parkway Street South Campbell Road from Ohio Street to 200' west of Ohio Street 2. The total amount assessed against such district shall not exceed the total cost of the improvements and the amount assessed against any parcel shall not be greater than the benefits accrued thereto from said improvements. 3. The assessments against any parcel may be paid according to the provisions of Section 25-83 through 25-89 of the Oshkosh .Municipal Code, 4. The governing body determines that the improvements constitute an exercise of the police power for the health, safety, and general welfare of the municipality and its inhabitants. 5. The Board of Public Works is directed to prepare a report consisting of: (a) Final plans and specifications for said improvements. (b) An estimate of the entire cost of the proposed work or improvements. (c) An estimate as to each parcel of property within the assessment district of, (1) The assessment of benefits to be levied for each improvement. (2) The damages to be awarded for property taken or damages by each improvement. (3) The net amount of benefits over damages or the net amount of damages over benefits for each improvement. (4) The total assessment against each parcel Upon completion of such report, the Board of Public Works is directed to file a copy thereof in the City Clerk's Office for public inspection. 6. Upon receiving the report of the Board of Public Works, the City Clerk is directed to give notice of a public hearing on such reports as specified in Section 66.0703(7)(a) of the Wisconsin Statutes. The hearing shall be held before the Common Council at the Council Chambers, Room 406 in the City Hall at a time set by the Clerk in accordance with the Wisconsin Statutes. The assessment against any parcel may be paid in cash, paid with the first property tax installment, or in ten (10) installments if the total amount of the assessment is greater than five hundred dollars ($500.00) or fifteen (15) installments if the total amount of the assessment is greater than one thousand dollars ($1000.00). 7. The installation of said street improvements shall be accomplished according to the provisions of Section 25-3 through 25-11 of the Oshkosh Municipal Code. NOTICE OF PUBLIC HEARING Office of the City Clerk, City of Oshkosh, Winnebago County, Wisconsin: Please take notice that the City Council of the City of Oshkosh has declared its intention to exercise its power under Section 66.0703(7)(a) of the Wisconsin Statutes, to levy assessments upon property for benefits conferred upon such property by providing the following improvements fronting upon the following described streets: CONTRACT NO 14-05 CONCRETE PAVING, ASPHALT PAVING, CONCRETE CURB & GUTTER, SANITARY SEWER LATERALS (NEW & RELAY), WATER LATERALS (NEW & RELAY), STORM SEWER LATERALS (NEW & RELAY), SIDEWALK REPAIR, NEW SIDEWALK & CONCRETE DRIVEWAY APPROACH: West Parkway Avenue from 50' west of Frederick Street to North Main Street Ida Avenue from 50' west of Frederick Street to Division Street Central Street from Church Avenue to West Irving Avenue West Irving Avenue from 50' west of Central Street to 50' east of Division Street Division Street from 50' south to 50' north of Ida Street Division Street from 50' south to 50' north of West Parkway Street South Campbell Road from Ohio Street to 200' west of Ohio Street The report of the Public Works Director and City Manager showing proposed plans and specifications, estimated costs of improvements, proposed assessments and awards of damages is on file in the Office of the City Clerk and can be inspected there on any business day between the hours of 8:00 a.m. and 4:30 p.m. Notification that the City Manager (Board of Public Works) and City Council will hear all persons interested or their agents or attorneys concerning the matters in the preliminary resolutions authorizing awards of damages at 6:00 p.m. in the Council Chambers in the City Hall, Oshkosh, Wisconsin on MARCH 11, 2014. All objections will be considered at said hearing and thereafter the amount of assessment will be finally determined. CITY OF OSHKOSH PAMELA R. UBRIG PUBLISH: 3/1/2014 CITY CLERK SPECIAL ASSESSMENT PAYMENT PLAN OPTIONS AFTER CONTRACT NO. 14-05 IS CERTIFIED AS COMPLETE CONTRACT NO 14-05 WILL CONSISTE OF: CONCRETE PAVING, ASPHALT PAVING, CONCRETE CURB & GUTTER, SANITARY SEWER LATERALS (NEW & RELAY), WATER LATERALS (NEW & RELAY), STORM SEWER LATERALS (NEW & RELAY), SIDEWALK REPAIR, NEW SIDEWALK & CONCRETE DRIVEWAY APPROACH: West Parkway Avenue from 50' west of Frederick Street to North Main Street Ida Avenue from 50' west of Frederick Street to Division Street Central Street from Church Avenue to West Irving Avenue West Irving Avenue from 50' west of Central Street to 50' east of Division Street Division Street from 50' south to 50' north of Ida Street Division Street from 50' south to 50' north of West Parkway Street South Campbell Road from Ohio Street to 200' west of Ohio Street Included in this mailing, is an estimated amount (quantities and costs) of the special assessment (sheet#5) against your property or properties. A statement of the same is on file in the office of the City Clerk. Once Contract No. 14-05 is certified as complete by the Public Works Department, the final amount (quantities and costs) of the special assessment against your property or properties will be mailed to you. At that time you will also receive the paperwork to select a payment choice for the special assessments. PAYMENT CHOICE OR PAYMENT IS NOT ACCEPTED AT THIS TIME. THE PAYMENT OPTIONS SHEET YOU WILL RECEIVE AFTER THE CONTRACT IS CERTIFIED AS COMPLETE WILL HAVE THE FOLLOWING OPTIONS: INVOICE - PAYMENT WITHIN 30 DAYS If you choose this option, the City of Oshkosh will then send you a special assessment invoice and you must make payment within thirty days of that notice. If the payment is not made within thirty days after receiving the special assessment invoice, 6% interest accrues from the date of notification. If after making this selection, the property owner fails to make payment to the City Treasurer; the entire amount including interest will be placed on the next property tax bill. TOTAL ASSESSMENT ON NEXT TAX BILL IN FULL Property owners may elect to pay 100% of the assessment on the next designated real estate property tax bill, without interest. The total amount of the assessment will be included on and payable in conjunction with the next designated property tax bill. TEN ANNUAL INSTALLMENT PAYMENTS ON PROPERTY TAX BILL (ASSESSMENT MUST BE IN EXCESS OF $500.00) The amount of the assessment will be placed on the property tax bill with interest at 6% on the unpaid balance per year over the ten- (10) year period. The annual assessment payment and interest will be included in each year's tax bill payment. The assessment balance may be paid in full at anytime during the ten-year period,with interest pro-rated to the month of payment. (Applies to assessments in excess of_$500.00.) FIFTEEN ANNUAL INSTALLMENT PAYMENTS ON PROPERTY TAX BILL (ASSESSMENT MUST BE IN EXCESS OF $1,000.00) The amount of the assessment will be placed on the property tax bill with interest at 6% on the unpaid balance per year over the fifteen- (15) year period. The annual assessment payment and interest will be included in each year's tax bill payment. The assessment balance may be paid in full at any time during the fifteen-year period, with interest pro-rated to the month of payment. (Applies to assessments in excess of$1,000.00.) CITY OF OSHKOSH PAMELA R. UBRIG CITY CLERK / / X a l � � c �. iii ac: V \ °w QN U7 G cn I�^J l _ r rn . 0 2 Ln Z— u Uro m oN r—(+I No z ocrOO IZ yA / J vJ V1 Y 1J C 0 0 OZ OZ I bl CL Ow T91 SZ"fL o z I L! w m m I y��'h y� z � N ±, ,I-I '3AV ),dM)*Jdcl .M ' O Z g° n , e� t to Y a v0 as C7 5 L e s s 1 , of z7c ��m C- d 1. u LC vJ �9Z Iz W 091 u fTl S C r b m b£ O -r,LL !—' ZZ O S ESL 01 n £ D A fD" St 9Z bl IL Z 9C SZ bZ S'l Z1 I . 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