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HomeMy WebLinkAboutMidwest Industrial Services A G R E E M E N T THIS AGREEMENT made and entered into this l3 day of April , 197 9 , by and between MIDWEST INDUSTRIAL SERVICE'S of 1520 North Irwin Avenue, Green Bay, WI 54302 , party of the first part, and the CITY OF OSHKOSH, a municipal corporation located in Winnebago County, Wisconsin, hereinafter referred to as the "City", and party of the second part. WITNESSETH: WHEREAS, the Common Council of the City of Oshkosh by resolution duly adopted on the 5th day of April , 197 9 , accepted the bid of the first party and authorized and directed the proper City officials to enter into an agree- ment with the party of the first part for: RENTAL OF WORK UNIFORMS, TOWELS, MOPHEADS, WAU M TS FOR VARIOUS DEPARZMENTS $1,024.27 - approx. monthly total If any department goes over their weekly usage on uniforms, will cost additional $.80 per uniform to clean. according to the specifications and bid for same on file in the office of the City Clerk. NOW, THEREFORE, pursuant to said resolution of the Common Council of the City of Oshkosh, the parties hereto agree as follows : 1 . That the party of the first part will furnish same to the City, all in accordance with the specifications and bid on file in the office of the City Clerk. 2. That no assignment of this agreement or of any rights thereunder by said party of the first part, shall be valid without the written consent of the City; and that this document including the specifications and bid , constitutes the entire agreement between the parties hereto and that any understanding either oral or written, not a part hereof shall not be binding on either party. 3. That in consideration thereof, the City will pay to the first party the sum of $ as above , upon presentation of a proper voucher, and delivery and acceptance by the City in conformity on said specifications and bid. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be signed by the proper officers of each party and their corporate seals to be hereunto affixed all on the day and year first above written; then if first party is a cor- poration of partnership, the signing of this agreement shall constitute a warranty by the person(s) so signing the proper authority so to do. In the presence of: Gress Industrial Towel & Garment Service, Inc. d/b/a MIDWEST INDUSTRIAL SERVICES Signature of sole proprietor, or name or corporatio or rtne�hip / 1 Preside" or Partner ) - Se ery //s-s- ,T- Se-c.7' CITY OF OSHKOSH By: (2 (61-4%)/(4° )/C-;)-h6/2(--ilit "547 CONVERSE C. MARKS;' City Clerk I hereby certify that the necessary provisions have been made to pay the •roved as to form liability that will accrue under this 1 i contract : A. '. •. • hT-l._i titi f 7 c NV W. P CE, City Attorney E, City Comptroller RENTAL OF WORK UNIFORMS, TOWELS, MOPHEADS, WALKMATS FOR VARIOUS CITY DEPARTMENTS INDUSTRIAL TOWEL F.W. MEANS & CO. MIDWEST INDUSTRIAL Monthly Totals AND UNIFORM SERVICES, INC 945 Apple Blossom Dr 1610 W. Wash. St. 1520 N. Irwin Ave Neenah, WI 54956 Appleton, WI 54911 Green Bay,WI 54302 Sanitation 505.45 295.92 264.60 Street 334.24 349.28 321 .80 Transit 96.40 132.48 109.80 City Hall 148.84 115.76 109.00 Museum 29.50 34.80 21 .90 Sewerage 37.90 56.48 42.72 Water Plant 28.95 36.04 26.00 Library 38.60 34.72 31 .85 Water Warehouse 192.36 109.20 96.60 Approx. Monthly Total 1 ,412.24 1 ,164.68 1 ,024.27 Misc. Charges Rental service based on Based on 4 week If any department 2 year contract prices month if we go over goes over their subject to 30 day notice monthly usage will weekly usage on for increases/all on ` pay additional 1 .30 uniforms, will their terms. per uniform to cost additional clean .80 per uniform to clean. COUNCIL- MANAGER ADMINISTRATION `4' CITY OF OSHKOSH I - ADDENDUM BID ON RENTAL OF WORK UNIFORMS ETC. DUE: 10:30 AM C.S.T. WEDNESDAY, MARCH 21 , 1979 Please add the following department to the original bid package: Water Warehouse: 1 . Each complete work uniform for the approximately seven (7) male employees is to consist of: * Shirts and trousers (each employee to have choice of regular cut or jean cut trousers) • Coveralls or Jumpsuit • Employees name embroidered on shirt and coveralls 2. In as much as the water warehouse employees use shirts and pants in summer and coveralls in winter, they are to be provided complete sets of each, year round. 3. Each garment user is to have a total inventory of shirts, pants, and coveralls based on three changes per week. That inventory is to include one extra set of garments to be worn while the account is being serviced. • P. O. BOX 1130 • OSHKOSH, WISCONSIN 54901 PROPOSAL WATER WAREHOUSE: Work uniforms - 3 changes per week for approximately seven (7) male employees. Shirts and Trousers each Coveralls (or Jumpsuits) each Name embroidered on Uniform each TOTAL FOR WATER WAREHOUSE per month Any other charges that could arise: SUBMITTED BY: Name and Title 1979 Date Company *Note: This addendum will be included in the original bid package. Department of Administration Purchasing Division P.O. Box 1130 Oshkosh, WI 54902 NOTICE TO VENDORS: 1 . We are submitting herewith for your consideration an invitation to bid on: RENTAL OF WORK UNIFORMS FOR VARIOUS CITY DEPARTMENTS AND DUST MOPHEADS, ROLL TOWELS, WALK MATS, SHOP, GREASE & WIPING TOWELS 2. Bids must be addressed to Oshkosh Purchasing Division, Department of Administration, City Hall , Oshkosh, Wisconsin. Envelope shall show name of bidder, and must be plainly marked in the lower left hand corner "Bid for Rental of Work Uniforms" . 3. Bids must be on file in the office of the Purchasing Agent no later than 10 :30 a.m. , C .S .T. , Wednesday, March 21 , 1979 Any bids received after that hour and date will not be opened and will be returned to the bidder unread. 4. A written request for the withdrawal of a bid or any part thereof may be granted if the request is received by the City prior to the specified time of opening. 5. All formal bids submitted shall be binding for thirty-five calendar days following bid opening date, unless the bidder(s) , upon request of the Purchasing Agent, agrees to an extension. 6. Bids will be publicly opened and read at the hour an date above stated. Award, if any, will be made as soon thereafter as practical . 7. Although no certified check, cashier' s check, or bid bond must accompany the proposal , if the bid is accepted, the bidder must execute and file the proper contract within ten (10) days after award by the Common Council and receipt of the contract form for signature. 8. The City reserves the right to reject any and all bids and to waive any informalities in bidding. 9. For specifications and further information concerning this invitation to bid, contact Donald LaFontaine, Purchasing Agent, Room 312, City Hall or telephone (414)424-0255. William D. Frueh City Manager PUBLISH: February 28th & March 10th, 1979 GENERAL PROVISIONS 1 . Proposals shall be submitted on the sheets provided by the City of Oshkosh and proposals not submitted on those forms will be considered irregular and will not be read. 2. Unless stated otherwise in the specifications, all equipment or commodities shall be new and the manufacturer's current model , complete with all standard equipment and accessories. 3. Full identification of equipment or commodities quoted upon, including brand, make, model , catalog identification number (if any) , and descriptive literature where possible, must be furnished with the bid as an aid in checking the bid against specifications. If the item bid varies in any way from these specifications, special mention must be made of such points or it will be understood that the bidder proposes to meet all details of the specifications. 4. Unless stated otherwise in the specifications, all prices shall be F.O.B. Oshkosh, Wisconsin, stated destination, with all Federal Excise and Wisconsin Sales taxes deducted. The City of Oshkosh is exempt from these taxes and will furnish proper exemption certificate, if requested by the successful bidder. 5. If a warranty applies, the bidder shall state the conditions of warranty. 6. When requested in the specifications, the bidder must state the nearest location were parts and repair service will be available. 7. Delivery date must be stated in realistic terms to enable the bidder to adhere to them. 8. Indicate your terms of payment. The City of Oshkosh pays invoices on the first and third Thursday of the month. 9. If there are several items in the bid, the City of Oshkosh reserves the right to accept separate items or to award the total bid to one supplier, whichever is in the best interest of the City. If you bid is qualified in this respect, clearly state whether your bid is for "all or none" or to what extent it is qualified. 10. If there is a trade-in, the City of Oshkosh may elect to accept the bid with trade-in or without trade-in, whichever is in the best interest of the City. 11 . Equipment or items must conform to all applicable Federal Occupational Safety and Health Act provisions. 12. If two or more bidders submit identical bids and are equally qualified, the decision of the City to make award to one or more of such bidders shall be final . Selection shall be made by drawing lots. Cash discounts, when 10 days or longer are allowed will be considered. SPECIFICATIONS RENTAL OF WORK UNIFORMS, CLOTH ROLL TOWELS, SHOP TOWELS, WALK MATS, TREATED DUST MOPHEADS. 1 . As provided herein, these specifications are prepared for the purpose of entering into a contract for the rental of work uniforms, cloth roll towels, shop towels, walk mats, and treated dust mopheads. We understand, if the renewal rates are justifiably reasonable, that the intent of the City is to stay with the successful bidder for three years. With the year commencing on June 1 of each contract period. 2. Prior to submitting a bid, all bidders must visit the areas to be serviced in regards to color of garments, delivery schedules and space allotments for the garment dispensors (lockers) to be furnished by the successful contractor. 3. Garments shall be 65% dacron, 35% cotton, be perma-press and are not to shrink. Pants and coveralls (Jumpsuits) shall be provided with zipper fly. 4. Service shall be provided during the regular working hours, unless other- wise specified. Service shall be done in such a manner as will cause minimum interruption to the normal operating routine on the premises. 5. Sizes for shirts, trousers and coveralls (or Jumpsuits) will be determined as soon as possible after the contract has been awarded. The successful bidder must measure each individual to determine the correct sizes for comfort and neat appearance. 6. The successful bidder is to furnish lockers (garment dispensers) with seperate compartments for each individual receiving garments. Each garment user is to have his own key to his locked compartment. A master key is to be left with the department offices. 7. The number corresponding to the garment dispenser of the employee is to be put into every person's garments with an identification tag that will provide all the information necessary to assure each garment's return to its proper user. 8. Each week the successful bidder is to deliver clean garments and pick up the soiled garments to be processed and returned the following week. At that time the driver will also pick up the dirty and leave clean dust mopheads, shop towels , walk mats, and continuous cloth roll towels for the various divisions. Dispensers for the roll towels are to be furnished by the contractor at no charge. 9. Removing the soiled items and delivering the clean items from the previous week's pick up is to be performed entirely by the servicing company's personnel and is to require no assistance from the City's employees. 10. An inventory of each user's incoming and outgoing garments is to be given to the using agencies office. 11 . Inside the locker doors, the servicing company is to provide repair sticker sheets or cards on which the employee can indicate to the servicing driver needed repairs and size changes. SPECIFICATIONS (Coned.) 12. The City reserves the right to cancel any agreement or contract with the successful bidder due to poor or inadequate service. A 60 day notice of termination will be given. 13. The City agrees to pay the cost of replacing any item damaged beyond neat repair provided the item is still within it's normal usage. The City also agrees to pay the cost of replacing any lost item provided the successful bidder can prove by inventory or other means that the City or an Employee is responsible for it's loss. REQUIREMENTS Sanitation Requirements: 1 . Each complete work uniform for the approximately 25 male employees is to consist of: *Shirts and trousers (each employee to have choice of regular cut or jean cut trousers) *coveralls or Jumpsuit *Employee's name embroidered on shirt and coveralls 2. In as much as the sanitation employees use shirts and pants in summer and coveralls in winter, they are to be provided complete sets of each year round. 3. Each garment user is to have a total inventory of shirts , pants and coveralls based on two changes per week and assigned one garment dispenser opening. That inventory is to include one extra set of garments to be worn while the account is being serviced. 4. Executive type shirts and knit trousers are to be provided for the superintendent. 5. Treated dust mopheads have a 24" width, use of one per week. Continous roll towel use is 7 to 8 per week. Street Department: 1 . Each complete work uniform is to consist of: *12 men - two coveralls per week * 5 men - three coveralls per week * 6 men - one coverall per week 4 men - 2 shirts and pants per week Employees name embroidered on shirt and coveralls. 2. Each garment user is to have a total inventory of shirts, pants and coveralls based on the number of changes per week as indicated in the preceeding paragraph. Each man is to be assisgned one garment dispenser opening. That inventory is to include one extra set of garments to be worn while the account is being serviced. 3. Continuous roll towels 15 per week more or less. 4. Walk mat - 3x5 - 3 per week more or less Oshkosh Transit System: 1 . Each complete uniform for the approximately five male employees is to consist of: *Coveralls - with employee name embroidered on coveralls. REQUIREMENTS (Continued) Oshkosh Transit System: 2. Each garment user is to have a total inventory of coveralls based on three changes per week. That inventory is to include one extra set of garments to be worn while the account is being serviced. 3. Shop towels: 18x30 towels - 150 more or less per week. 4. Continous roll towels - 3 rolls more or less per week. City Hall : 1 . Each complete uniform for the three male employees is to consist of: *Shirts -;Pants and *Coveralls *Employee name embroidered on shirt and coveralls 2. Each garment user is to have a total inventory of shirts and pants based on two changes per week. In as much as the city hall employees use shirts and pants, coveralls are to be provided year round. The inventory is to include one extra set of shirts and pants to be worn while the account is being serviced. 3. Treated 36" dust mopheads - 8 per week more or less. Shop towels: 18x30 - 12 more or less per week. Flannel dust cloths - 4 per week more or less. Continuous roll towels - 12 per week more or less. Museum: 1 . Treated 24" dust mopheads: 6 per week more or less. 2. Shop towels: 18 X 30: 150 per month, more or less. Sewerage Treatment Plant: 1 . Treated 24" dust mopheads - 4 per month more or less. 36" dust mopheads - 4 per month more or less. 2. Walk mats: 3x5 - 4 per month more or less. Walk mats: 3x10 - 4 per month more or less. 3. Rubber base rug: 4x6 - 2 per month more or less. 4. Grease towels: 18x18 - 300 per month more or less. Water Department--Filtration Plant: 1 . Treated 24" dust mopheads - 4 per month more or less. Treated 36" dust mopheads - 4 per month more or less. REQUIREMENTS (Continued) 2. Walkmats• 3x5 - 8 per month more or less. 3. Grease towels: 18x18 - 200 per month more or less. Librar : 1 . Treated 18" dust mopheads: 2 per month more or less (Branch Library) . 2. Walkmats: 5 X 8: 2 per month more or less (Branch Library) . 3. Continuous Roll Towels: 17 per month more or less (15 Main Library, 2 Branch Library) . 4. Wiping Towels 18 X 18: 90 per month, more or less. PROPOSAL RENTAL OF WORK UNIFORMS, CLOTH ROLL TOWELS, SHOP TOWELS, WALK MATS AND TREATED DUST MOPHEADS FOR VARIOUS DEPARTMENTS FOR THE CITY OF OSHKOSH. We, the undersigned, propose to provide the rental service for uniforms, roll towels, shop towels, walk mats and treated dustmop heads for the various depart- ments, for the City of Oshkosh, Wisconsin, as per specifications, from June 1 , 1979 to June 1 , 1980, for the following charges. We understand, if the renewal rates are justifiably reasonable, that the intent of the City is to stay with the successful bidder for three years. Sanitation Department: Work Uniforms: 2 changes per week for approximately 25 employees Shirts and Trousers . 1.15 each change Coveralls (or Jumpsuits) 1.15 each change Name of Employee Embroidered on Uniform INC each change Lockers No Charge Treated Dust Mopheads (24") .60 Teach (1 per week) Continuous Roll Towels 1.15 each (7 to 8 per week) Street Department: Shirts & Trousers; 4 men; 2 changes per week 1.15 each change Coveralls: 12 men; 2 changes/week 1.15 each change 5 men; 3 changes/week 1.15 each change 6 men; 1 change/week 1.15 each change Employee name embroidered on Uniform NC each Lockers No Charge Continuous Roll Towels 1.15 each (15 per week, more or less) Walkmats: 3 X 5 1.50 each (6 per month, more or less) PROPOSAL (Continued) Oshkosh Transit System: Coveralls (or Jumpsuits) for 5 men; 3 changes per week 1.10 each change Employee Names Embroidered on Uniform NC each Shop Towels : 18 X 30 towels .05 ea 7.50 per week (150 more or less per week) Continuous Roll Towels 1.15 each (3 per week, more or less) No lockers required City Hall : Shirts & Trousers ; 3 men; 2 changes/week 1.10 each change .15 inv. chg. Coveralls (or Jumpsuits) .80 cleaning each change Employee Name Embroidered on Uniform NC each Treated Dust Mopheads (36") .90 each (4 per week, more or less) Shop Towels: 18 X 30 .05 ea .60 per week (12 per week, more or less) Flannel Dust Cloths .15 ea each (4 per week, more or less) Continuous Roll Towels 1.15 each (12 per week, more or less) No lockers required Museum: Treated Dust Mopheads (24") .60 each (6 per week, more or less) Shop Towels : 18 X 30 .05 ea 7.50 per month (150 per month, more or less) Sewerage Treatment Plant: Treated Dust Mopheads (24") .60 ea 2.40 per month (4 per month, more or less) Treated Dust Mopheads (36") .90 ea 3.60 per month (4 per month, more or less) PROPOSAL (Continued) Price Sewerage Treatment Plant Cont'd. Each Walkmats: 3 X 5 1.50 — 6.00 per month (4 per month, more or less) Walkmats: 3 X 10 3.00 — 12.00 per month (4 per month, more or less) Rubber Base Rug: 4 X 6 3.36 — 6.72 per month (2 per month, more or less) Grease Towels: 18 X 18 .04 — 12.00 per month (300 per month, more or less) Water Department--Filtration Plant: Treated Dust Mopheads (24") .60 — 2.40 per month (4 per month, more or less) Treated Dust Mopheads (36") .90 — 3.60 per month (4 per month, more or less) Walkmats: 3 X 5 1_50 — 12.00 per month (8 per month, more or less) Grease Towels: 18 X 18 .04- - 8.00 per month (200 per month, more or less) Oshkosh Public Branch Library: 913 Oregon Street Treated Dust Mopheads (18") ,45 — .90 per month (2 per month, more or less) Walkmats: 5 X 8 3.90 — 7.80 per month (2 per month, more or less) Continuous Roll Towels 1,15 — 2.30 per month (2 rolls per month, more or less) Main Library: Continuous Roll Towels 1.15 — 17.25 per month (15 rolls per month, more or less) Wiping Towels (red) 18 X 18 .04 — 1.00 per month (25 per month, more or less) Wiping Towels (white) 18 X 18 .04 — 2.60 per month (65 per month, more or less) PROPOSAL (Continued) Total for Sanitation: $ 264.60 per month Total for Street Department: $ 321,80 per month Total for Oshkosh Transit System: $ 109.80 per month Total for City Hall : $ 109.00 per month Total for Museum: $ 21.90 per month Total for Sewerage Treatment Plant: $ 42.72 per month Total for Water Plant: $ 26.00 per month Total for Library: $ 31.85 per month Any other charges that could arise: Where shirts & pants are used in summer, and coveralls in winter & they have a double inventory year-round we will charge $1.15 per change. Flat rate 52 weeks per year. For example if you are to use three changes per week, it will cost 3f5.4} per week. Such as Sanitation Dept. , Water Dept. & some men on Street Dept. Continued below.... Number of yards per continuous roll 45 Terms: net i days MIDWEST INDUSTRIAL SERVICES NAME OF COMPANY Submitted by: C l NAME & TI LE OF ERSON MAKING OUT THIS B D 4/L41- 1979 1520 NO. IRWIN AVE. GREEN BAY, WI. ADDRESS OF COMPANY Where shirts & pants are used year-round but coveralls are needed year around also, but not used on a regular basis, we will charge a $ .15 inventory charge per piece in total inventory of coveralls, then $ .80 when sent in to be cleaned. Such as city hall and street dept. Where shirts & pants or coveralls are used only or where there is a usage charge on extra coveralls, our price will be $1.10 per change 52 weeks per year. All Garments are Red Cap, 65% Polyester, 35% Combed Cotton Perma Press Garment dispensers provided at no additional charge. �i1 < ';Ol1NCIL -MANAGER ADMINISTRATION CITY OF OSHKOSH ADDENDUM BID ON RENTAL OF WORK UNIFORMS ETC. DUE: 10:30 AM C.S.T. WEDNESDAY, MARCH 21 , 1979 Please add the following department to the original bid package: Water Warehouse: 1 . Each complete work uniform for the approximately seven (7) male employees is to consist of: * Shirts and trousers (each employee to have choice of regular cut or jean cut trousers) * Coveralls or Jumpsuit * Employees name embroidered on shirt and coveralls 2. In as much as the water warehouse employees use shirts and pants in summer and coveralls in winter, they are to be provided complete sets of each, year round. 3. Each garment user is to have a total inventory of shirts , pants, and coveralls based on three changes per week. That inventory is to include one extra set of garments to be worn while the account is being serviced. F E • P. 0. BOX 1130 • OSHKOSH, WISCONSIN 54901 PROPOSAL U WATER WAREHOUSE: Work uniforms - 3 changes per week for approximately seven (7) male employees. Shirts and Trousers 1.15 each Coveralls (or Jumpsuits) 1.15 each Name embroidered on Uniform 1C each Ix- TOTAL FOR WATER WAREHOUSE per month Any other charges that could arise: See other addition. SUBMITTED BY: e /1-2 ��� Name and Title 9rep .4.4./ 1 1979 NIDWEST INDUSTRIAL SERVICES Date Company *Note: This addendum will be included in the original bid package. March 26, 1979 TO: WILLIAM D. FRUEH City Manager FROM: DON LaFONTAINE , Purchasing Agent h� SUBJECT: RENTAL OF WORK UNIFORMS FOR VARIOUS CITY DEPARTMENTS The original intention of bidding out the rental of work uniforms, etc. , was to have one company service the various city department. We now have three (3) different companies , all at different rate structures. By bidding out the uniforms, it would simplify matters by having one contract with one vendor instead of nine different contracts. With the acceptance of this bid we will have one contract based on three years of service with the renewal date of June 1st. In this bid the City has the option of rejecting an unreasonable price increase prior to June 1st, thus allowing the City time to select a new vendor. I would like to recommend Midwest Industrial Service as the most advantageous bid to accept for the following reasons : 1 . The overall cost for the entire City will be approximately $1 ,024.27 Per month. 2. They will not be able to raise their prices until June 1 , 1980. 3. If a department goes over their monthly usage in uniforms, there will be an 8124 per uniform additional cleaning charge. 4. Industrial Towel appears to be low for Transit and Sewerage Utility. However, they insist that they be allowed to raise their prices with a 30 day advance notice at any time. They also insist on a straight 2-year contract based on their terms. 5. By taking the Midwest bid, we will have the flexability to control the quality of service we desire and it will give the City an opportunity to help keep a vendor from raising his prices arbitrarily. 6. For budget purposes, it will assist in planning our uniform expenses outlay for the various departments. I would appreciate your comments and opinions on this bid. DLsjj 7821 CSC f C;✓'C" .Sc e 44- A-6. �'•C.�j RENTAL OF WORK UNIFORMS, TOWELS, MOPHEADS, WALKMATS FOR VARIOUS CITY DEPARTMENTS INDUSTRIAL TOWEL F.W. MEANS & CO. MIDWEST INDUSTRIAL Monthly Totals AND UNIFORM SERVICES, INC 945 Apple Blossom Dr 1610 W. Wash. St. 1520 N. Irwin Ave Neenah, WI 54956 Appleton, WI 54911 Green Bay,WI 54302 Sanitation 505 .45 295.92 264.60 Street 334.24 349.28 321 .80 Transit 96.40 132.48 109.80 City Hall 148.84 115 .76 109.00 Museum 29.50 34.80 21 .90 Sewerage 37.90 56.48 42.72 Water Plant 28.95 36.04 26.00 Library 38.60 34.72 31 .85 Water Warehouse 192.36 109.20 96.60 Approx. Monthly / Total 1 ,412.24 1 , 164.68 .424.27 Misc . Charges Rental service based on Based on 4 week If any department 2 year contract prices month if we go over goes over their subject to 30 day notic: monthly usage will weekly usage on for increases/all on pay additional 1 .30 uniforms, will their terms. per uniform to cost additional clean .80 per uniform to clean.