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HomeMy WebLinkAboutMinutes__________________________________ Plan Commission Minutes 1 February 18, 2014 PLAN COMMISSION MINUTES February 18, 2014 PRESENT: David Borsuk, Ed Bowen, Thomas Fojtik, John Hinz, Steve Cummings, Kathleen Propp, Robert Vajgrt EXCUSED: Jeffrey Thoms, Donna Lohry, Karl Nollenberger STAFF: Darryn Burich, Director of Planning Services; David Buck, Principal Planner; Elizabeth Williams, Assistant Planner; Deborah Foland, Recording Secretary Chairperson Fojtik called the meeting to order at 4:00 pm. Roll call was taken and a quorum declared present. The minutes of February 4, 2014 were approved as presented. (Cummings/Hinz) I. CONDITIONAL USE PERMIT RENEWAL (RACETRACK USE) 500 EAST COUNTY ROAD Y Winnebago County Parks Department is requesting a conditional use permit (CUP) renewal that governs motorsport racing events at the Winnebago County Exposition Center located at 500 E. County Road Y. The CUP as requested would span ten (10) years, 2014 through 2023, and allow racing events to end no later than 11:00 p.m. Ms. Williams presented the item and reviewed the site and surrounding area as well as the land use in said area. She stated that various CUP’s have been granted over the years for this use and an amendment to the CUP was granted in 2013 to extend the racing events to 11:00 pm. The current CUP request includes all conditions from the previous CUP’s and staff is recommending that the current CUP request expire in 2020 rather than 2023 to coincide with the County’s lease agreement with the promoter. She also noted that there was an error in condition #8 that the CUP would be valid for six years from its date of approval when it should have been seven years. Jeff Lemiesz, 2230 Plymouth Street, stated that he was present to answer any questions the Commissioners may have regarding this request and that he would like to see the curfew time extended to 11:00 pm for the current CUP. He further stated that he would like the CUP to extend for ten years instead of the seven recommended by staff as the CUP needs to be in place to negotiate the next contract with Winnebago County. Mr. Hinz questioned how many times the curfew extension was utilized this past year. Mr. Lemiesz responded that they did not have to use it in the past racing season but he would like to have the flexibility of having the extra time in case it was necessary however their intention is to finish the races by 10:30 pm. Rob Way, Winnebago County Parks Director, 625 E. County Road Y, commented that they did not have any issues with extending past the 10:30 curfew that he was aware of and the video monitoring system was in place as requested however it was struck by lightening late in the season and the data was lost. __________________________________ Plan Commission Minutes 2 February 18, 2014 Mr. Hinz commented that the promoter indicated that they needed the CUP in place to negotiate an agreement with Winnebago County and the Commission had wanted to have the CUP coincide with the promoter’s contract. Mr. Way replied that he was not sure how this could be rearranged, but having a current CUP in place would make it easier to negotiate the contract. Mr. Borsuk questioned if the video monitoring system was repaired and back in operation. Mr. Way responded affirmatively. Mr. Vajgrt inquired about the contract with the promoter which he understood to be for five years on the subsequent contract being negotiated. Mr. Way confirmed that the current contract would extend for two years and the subsequent contract was to be for an additional five years. Mr. Vajgrt commented that in this case, the limit of the current CUP request for seven years would suffice. Mr. Way stated that they will have a very different contract coming up with the promoters and the CUP can be processed prior to the renewal of the subsequent contract. Motion by Vajgrt to approve the conditional use permit renewal for racetrack use on property located at 500 E. County Road Y with the following conditions: 1) Motorsport operating time for racing events shall cease at 11:00 p.m. 2) Winnebago County Parks Department shall install video monitoring system to document racing event curfew compliance. 3) Documented curfew violations shall result in re-review of the conditional use permit for consideration of additional conditions or possible revocation of said conditional use permit. 4) Measures are taken to control dust before and after events. 5) The sponsors of each event provide, at their expense, security personnel as recommended by the City of Oshkosh Chief of Police. 6) The sponsors of each event provide, at their expense, any other additional emergency services necessary to operate a safe event for participants and spectators. 7) All motorized machines or vehicles participating in any event shall be equipped with appropriate mufflers to suppress sound to meet City of Oshkosh Noise Ordinance limitations. 8) The conditional use permit is valid for seven (7) years from its date of approval by the Common Council to coincide with future Winnebago County lease agreements with the promoter. Seconded by Borsuk. Ms. Propp commented that the CUP request could be submitted to the Plan Commission for approval prior to the contract expiration as the County can contact the City in advance to start the process. Mr. Burich stated that this would not be an issue as the City and County have a good working relationship. __________________________________ Plan Commission Minutes 3 February 18, 2014 Mr. Way indicated that the CUP process could begin in spring to leave adequate time to receive approval. Motion carried 7-0. OTHER BUSINESS Mr. Burich commented that at the March 4th meeting a workshop would be held to discuss the Middle Village Neighborhood Plan. This would be the City’s first neighborhood plan to come forward for review and comments and at the following Plan Commission meeting a plan could be presented for adoption. He also commented that the zoning ordinance update was still moving forward. Mr. Bowen questioned if at the next Common Council meeting, the Design Standards text amendment would have action taken on it. Mr. Burich responded affirmatively. There being no further business, the meeting adjourned at approximately 4:15 pm. (Vajgrt/Borsuk) Respectfully submitted, Darryn Burich Director of Planning Services