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HomeMy WebLinkAbout13. 14-75 FEBRUARY 25, 2014 14-75 RESOLUTION (CARRIED__6-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: AWARD BID FOR CLEANING SERVICES FOR TRANSPORTATION DEPARTMENT TO CENTRAL CLEANING SERVICES ($71,343.00) INITIATED BY: PURCHASING WHEREAS, the City of Oshkosh has heretofore advertised for bids for cleaning services in its office facility at 926 Dempsey Trail and the interiors of GO Transit’s bus fleet at the downtown transit center; and WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: CENTRAL CLEANING SERVICE th 256 W. 8 Avenue Oshkosh, WI 54902 Total Bid for 3 Years: $71,343.00 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. No. 511-1728-6401-00000 Transit Utility – Contractual Services CITY HALL 215 Church Avenue P.O.Box 1130 Oshkosh,54903-1130 City of Oshkosh O.JHKOfH TO: Honorable Mayor and Members of the Common Council FROM: Jon Urben, General Services Manager DATE: February 18, 2014 RE: Bid Award- Cleaning Services for Transportation Department BACKGROUND The Transportation Department utilizes a vendor to provide daily cleaning services in its office facility (926 Dempsey Trail), the interiors of GO Transit's bus fleet and at the downtown transit center (110 Pearl Ave). The Common Council approved funding for these cleaning services in the Transit Division's 2014 operating budget. The existing cleaning service agreement expires on March 31, 2014. The awarded vendor would begin providing cleaning services on April 1, 2014 for a three year term. ANALYSIS Working in conjunction with the Transportation Department, Purchasing developed bid specifications seeking vendors for this service. The bid specifications listed the areas to be cleaned, cleaning requirements and a schedule for completion of each activity. The bid was sent to vendors who were known cleaning services vendors. In addition, the bid was advertised in the local paper and posted online on NovusVendor. Bids were received on February 14, 2014. Three bids were received. The bid tabulation is attached. Working with the Transportation Department, Purchasing reviewed the bids and concluded the low bid from Central Cleaning Services met the minimum bid specifications. In addition, Central Cleaning Services has been the low bidder for this bid for the last several years and the Transportation Department has been very satisfied with their performance. FISCAL IMPACT This project will have a total three-year fiscal impact of$71,343. The annual cost for this project is $23,781, which is within the amount budgeted for cleaning services in the Transit Utility's 2014 operating budget. Federal and state grant funding will cover 56 percent of the annual purchase price ($13,317.36), with the remaining 44 percent ($10,463.64) covered by City funds. Funding for this item would be charged to Transit Utility's operating budget account: 511-1728-6401-00000. ips RECOMMENDATION Purchasing recommends the Common Council award the purchase to Central Cleaning Services for$71,343.00. Respectfully Submitted, Approved: Jon Urben, General Services Manager Mark Rohloff, City Manager m R o R Ct a ° a <Z.— w 7 7 co / E % m m m I- F) ƒ k m I-/ E/ E / / co � CO L6 w o co d J m ? E 0 5 1:12 / Z / c § h Cl) S § / $ ± 2 f 2 L a) a / c a / o L a a) .E 77 0 % - CD / q a / 0 / cc \ 2 0) � 2 $ L : -4- C > _© $ fm 7 km _ m / 5, § , � 0 0 Z co / / O = $ � 2C t co - > £ k / m 2 o = 5 ,- c d \ k 3 \ / / \ <