HomeMy WebLinkAbout09. 14-05
JANUARY 14, 2014 14-05 RESOLUTION
(CARRIED___6-0___LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE 2014 SOFTWARE MAINTENACE AGREEMENTS FOR
IT DIVISION TO HARRIS COMPUTER SYSTEMS, TYLER
TECHNOLOGIES, AND ESRI, INC. (Total amount of $123,439.81)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the IT Division requires maintenance agreements for the various
software systems used within City departments.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to purchase maintenance agreements from
the following approved sources:
HARRIS COMPUTER SYSTEMS
62133 Collections Center Drive
Chicago, IL 60693-0621
Annual Total: $25,834.81
TYLER TECHNOLOGIES
PO box 203551
Dallas, TX 75320-3551
Annual Total: $46,605.00
ESRI, INC.
File No. 54630
Los Angeles, CA 90074-4630
Annual Total: $51,000.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. Nos. 100-0110-6427-00000 General Fund/IT Division – Maintenance
Computer Software
541-1892-6427-08921 Water Utility Fund – Maintenance Computer
Software
551-1950-6427-00000 Sewer Utility Fund – Maintenance Computer
Software
561-2050-6427-00000 Storm Water Utility Fund – Maintenance
Computer Software
CITY HALL
215 Church Avenue
P.O.Box 1130
Oshkosh,Wisconsin
5 903-1130 City of Oshkosh
OIHKOIH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: January 2, 2014
RE: Approve Purchase 2014 Software Maintenance Agreements- IT Division
BACKGROUND
Each year the IT Division secures maintenance agreements for the various software
systems used within City departments. These maintenance agreements are proprietary to
the software systems.
ANALYSIS
There are three maintenance agreements being renewed at this time: 1) Datallow
Annual Maintenance ($25,834.81 for 2014)- financial and utility billing software used by
the Purchasing, Finance, Accounting and Water Utility to allow for system updates,
patches, technical support and general use licensing; 2) Tyler Technologies Annual
Maintenance ($46,605 for 2014)- assessment software used for City-wide assessments
which allows for system updates, patches, technical support and general use licensing; 3)
ESRI Annual Enterprise License Agreement ($51,000 per year, 2014-2016)- city-wide
enterprise GIS software license agreement (ELA) allowing for unlimited workstation and
mobile installations, updates, upgrades, technical support and access to ESRI virtual
campus. The City Manager has approved these maintenance agreement renewals.
FISCAL IMPACT
The total fiscal impact of these maintenance agreements for 2014 is $123,439.81. Funds
for the Tyler Technologies and the ESRI maintenance agreements are allocated in the
contractual services account (100-0110-6427-00000) of the 2014 IT Operating Budget.
The Datallow maintenance agreement is being funded $15,182.95 by 100-0110-6427-
00000, with the remaining balance of$10,651.86 shared between the Water, Storm and
Sewer Utility accounts (541-1892-6427-08921, 551-1950-6427-00000, 561-2050-6427-
00000).
0J
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City
Manager, purchases may be made without following a formal competitive bidding
process when the purchase is from only one source of supply or when standardization or
compatibility is the overriding consideration. In accordance with Section 12-11 of the
Municipal Code and with approval by the City Manager, Purchasing recommends the
Common Council approve these maintenance agreements for 2014 for $123,439.81
Respectfully Submitted, Approved:
rte .
—
( 4,r'
Jon Urben, General Services Manager Mark Rohloff, City Manager