HomeMy WebLinkAboutAristo-Craft Press 12/7/1984 AGREEMENT
THIS AGREEMENT made and entered into this 7th day of
December, 1984, by and between ARISTO-CRAFT PRESS , 1038 N. Main St.,
Oshkosh, WI 54901 party of the first part, and the CITY OF OSHKOSH, a
municipal corporation located in Winnebago County , Wisconsin ,
hereinafter referred to as the "City", and party of the second part.
WITNESSETH:
WHEREAS, the Common Council of the City of Oshkosh by resoluton
duly adopted on the 6th day of December, 1984, accepted the bid of
the first party and authorized and directed the proper City officials
to enter into an agreement with the party of the first part for:
printing of Annual Report for City of Oshkosh,
for City Administration
according to the specifications and bid for same on file in the
office of the City Clerk .
NOW, THEREFORE, pursuant to said resolution of the Common
Council of the City of Oshkosh , the parties hereto agree as
follows:
1 . That the party of the first part will furnish same to
the City, all in accordance with the specifications and bid on file in
the office of the City Clerk.
2. That no assignment of this agreement or of any rights
thereunder by said party of the first part, shall be valid with-
out the written consent of the City; and that this document
including the specifications and bid, constitutes the entire
agreement between the parties hereto and that any understanding
either oral or written, not a part hereof shall not be binding on
either party.
3. That in consideration thereof, the City will pay to the
first party the sum of $6,494.33 , upon presentation of a proper
voucher, and delivery and acceptance by the City in conformity on
said specifications and bid.
1
IN WITNESS WHEREOF, the parties hereto have caused this
agreement to be signed by the proper officers of each party and
their corporate seals to be hereunto affixed all on the day and
year first above written; then if first party is a corporation or
partnership, the signing of this agreement shall constitute a
warranty by the person (s) so signing the proper authority so to
do.
In the Presence of: STO-CRAFT PRESS
Signature of the sole pro-
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President or Partner
Secretary
CITY OF HKOSH
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William D. Frueh, City
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Donna C. Serwas ,
City Clerk
A proved a 04 for and execution: I hereby certify that the
necessary provisions have
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Asst. City Attorney under this Contract.
EDWARD A NOKES ,
City Comptroller
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PURCHASING DIVISION
NOTICE TO VENDORS :
1 . We are submitting herewith for your consideration an invita-
tion to bid on:
PRINTING 18 ,500 ANNUAL REPORTS FOR 1984
2 . Bids must be addressed to Oshkosh Purchasing Division, P.O. Box
1130 , City Hall , Oshkosh, Wisconsin 54902 . Envelope shall show
name of bidder , and must be plainly marked in the lower left
hand corner "Bid for Annual Report"
3 . Bids must be on file in the office of the Purchasing Agent no
later than 10: 30 a.m. , C .S .T . , Tuesday , November 20 , 1984
Any bids received after that hour and date will not be opened and
will be returned to the bidder unread.
4 . A written request for the withdrawal of a bid or any part thereof
may be granted if the request is received by the City prior to the
specified time of opening .
5 . All formal bids submitted shall be binding for thirty-five (35) •
calendar days following bid opening date , unless the bidder(s)
upon request of the Purchasing Agent , agrees to an extension.
6 . Bids will publicly opened and read at the hour and date above
stated. Award, if any , will be made as soon thereafter as practical .
7 . Although no certified check , cashier ' s check , or bid bond must
accompany the proposal , if the bid is accepted, the bidder must
execute and file the proper contract within ten ( 10) days after
award by the Common Council and receipt of the contract form for
signature .
8 . The City reserves the right to reject any and all bids and to
waive any informalities in bidding .
9 . For specifications and further information concerning this
invitation to bid , contact Donald La Fontaine , Purchasing Agent ,
Room 312 , City Hall or telephone (414 ) 236-5100 .
William D. Frueh
City Manager
PUBLISH: November 1st & 9th , 1984
CITY HALL - 215 CHURCH AVENUE - P .O . BOX 1130 - OSHKOSH , WI 54902
GENERAL PROVISIONS
1 . Proposals shall be submitted on the sheets provided by the City of Oshkosh
and proposals not submitted on those forms will be considered irregular and
will not be read.
2. Unless stated otherwise in the specifications, all equipment or commodities
shall be new and the manufacturer's current model , complete with all standard
equipment and accessories.
3. Full identification of equipment or commodities quoted upon, including
brand, make, model , catalog identification number (if any) , and descriptive
literature where possible, must be furnished with the bid as an aid in
checking the bid against specifications. If the item bid varies in any way
from these specifications, special mention must be made of such points or
it will be understood that the bidder proposes to meet all details of the
specifications.
4. Unless stated otherwise in the specifications, all prices shall be F.O.B.
Oshkosh, Wisconsin, stated destination, with all Federal Excise and Wisconsin
Sales taxes deducted. The City of Oshkosh is exempt from these taxes and
will furnish proper exemption certificate, if requested by the successful
bidder.
5. If a warranty applies, the bidder shall state the conditions of warranty.
6. When requested in the specifications, the bidder must state the nearest
location were parts and repair service will be available.
7. Delivery date must be stated in realistic terms to enable the bidder to
adhere to them.
8. Indicate your terms of payment. The City of Oshkosh pays invoices on the
first and third Thursday of the month.
9. If there are several items in the bid, the City of Oshkosh reserves the
right to accept separate items or to award the total bid to one supplier,
whichever is in the best interest of the City. If you bid is qualified in
this respect, clearly state whether your bid is for "all or none" or to
what extent it is qualified.
10. If there is a trade-in, the City of Oshkosh may elect to accept the bid
with trade-in or without trade-in, whichever is in the best interest of the
City.
11 . Equipment or items must conform to all applicable Federal Occupational
Safety and Health Act provisions.
12. If two or more bidders submit identical bids and are equally qualified, the
decision of the City to make award to one or more of such bidders shall be
final . Selection shall be made by drawing lots. Cash discounts, when 10
days or longer are allowed will be considered.
SPECIFICATIONS
PRINTING 1984 ANNUAL REPORT
CITY OF OSHKOSH
1. Number of copies of the report-- 18,500.
2. Minimum size: 81 x 101. Bleeds containing 28 pages of 80 lb. regular finish
stock, uncoated, punched one hole at bottom center, shall include self-covers.
No envelopes will be required.
3. Report will be "calendar type" of 28 pages, 12 of which will contain a
monthly calendar with meeting date listings. Calendar pages are to have a
screened background.
4. All printing is to be done by offset process.
5. The lump sum bid is to include all art work, cuts, line drawings, charts,
graphs, and half-tones. All materials became property of the City. The
City will furnish black and cite photographs. All other material, such as
graphs, charts, etc, will be provided as close to camera ready as possible.
Same modifications of these items may be necessary in order to fit the text
and layout requirements. The bidder should prepare a tissue "keyline" copy
with art work for the City's review and corrections. After corrections the
bier shall prepare "proofs" for review and approval. The proofs should
be compared with the corrected keyline copy to insure no other additions or
corrections are needed. The City is not responsible for extra layout work
costs if the bidder does not make the corrections in accordance with the
instructions he is given at the "keyline" phase. The City must sign "off"
for approval prior to making the final "blueline" proofs. This signed
approval can be done by individual sheets, several sheets, or the entire
document, at the option of the bidder. The report will consist of up to
29 half-tones, four graphs and three tables.
6. The report shall be printed in two(2) standard base PMS colors, with the
final decision by the City Manager.
7. Timing of the Report:
Material for the report will be given to the successful bidder on or before
January 4, 1985.
The report is to be completed and returned to the City in cartons on or
before February 1, 1985.
8. In preparing your proposal if any questions arise, please contact City
Manager William Frueh at 236-5010.
PROPOSAL
PRINTING 1984 ANNUAL REPORT
We , the undersigned, propose to print for the City of Oshkosh ,
Wisconsin, 18 ,500 Annual Reports for 1984 as per specifications ,
for the lump sum of:
V7/441'
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Bid
Delivery (if other than February 1 , 1985 the latest delivery
permitted in the specifications )
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Terms i ' days
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Name of Company
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SUBMITTED BY: me and Title of Person mOking Out Bid
1.( 1984 e g /t .
Dat Address of Company